CodeTwo Exchange Rules Pro

Centrally managed email signatures, disclaimers, marketing banners
and full mail flow control on Exchange Server 2013, 2010 and 2007.

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no credit card required; free tech support while you test

CodeTwo Exchange Rules Pro is an award winning, Microsoft certified email signature and email flow manager for Exchange. Trusted by over 4 000 companies all over the world, this easy-to-use Exchange toolbox will help you create complex rules to centrally manage email flow and to unify the look of your corporate correspondence - all without touching end users computers and mobile devices.

  • Design a unified email signature and disclaimer for the entire company in less than 5 minutes
  • Automatically add personalized signatures including users' photos and AD data
  • Add marketing banners and other images inline (not as attachments) to any email
  • Choose where to insert a signature/banner - right under the latest email, at the very top or bottom of a conversation or as side banners
  • Add, compress, strip or dump email attachments
  • DLP - scan emails for sensitive content and forward incident reports to managers
  • Set up autoresponders for groups or single users, and send them as replies to original emails
  • Access email rules and settings from any device, even outside of the domain
  • Use in organizations of any scale - multi-server and multitenant environments supported
  • and a whole lot more... Read below or download the program now to see it for yourself
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Key features

What's new in version 2.0

What's new in version 2.0

Read about the major improvements (and a few smaller ones) included in the new version of the software. Find out more...

Central management based on rules

Central management based on rules

Configure server-level email flow and content rules via intuitive standalone panel or web interface. Sit back, while our software automatically adds signatures, archives attachments, autoresponds and more. Learn more...

Company-wide email signatures

Company-wide email signatures

Thanks to the WYSIWYG HTML editor it takes less than 5 minutes to compose and position email signatures containing users' Active Directory data, inline graphics, employees’ photos, disclaimers and more. Learn more...

Add disclaimers to company mail

Add disclaimers to company mail

Meet legal requirements, protect the confidentiality of correspondence and broadcast important information to your recipients, all thanks to centrally added email disclaimers. Learn more...

Marketing banners and images immediately visible to recipients

Marketing banners and images immediately visible to recipients

No need to hit “download graphics”. Owing to novel technology, graphics are inserted inline without being displayed as attachments. Find out more...

Email attachment control

Email attachment control

Zip, archive or dump attachments from incoming emails to save space. Help out your Sales team by automatically adding product offers in PDF to selected outgoing messages. Find out more...

Email address rewriting

Email address rewriting

Rewrite particular senders’ addresses to the general ones e.g. from j.smith@company.com to support@company.com and vice versa. Keep the look of your sales or support team correspondence professional and consistent. Find out more...

Legal email compliance

Legal email compliance

Let your company mail stay in keeping with legal regulations. The program will help you meet the standards of many common legal acts, e.g. HIPAA, SOX, eDiscovery, UE Directive 2003/58/EC, SEC Rule, etc. Learn more...

Email unsubscribe mechanism (CASL and similiar acts compliance)

Email unsubscribe mechanism (CASL and similiar acts compliance)

Stay in keeping with Canadian anti-spam law (CASL) that went in force on July 1st, 2014 and with other regulations requiring you to add unsubscribe links to your commercial correspondence sent from Exchange Server. Apply a complete email unsubscribe mechanism in your company email. Learn more...

Remove or mask sensitive content

Remove or mask sensitive content

Whenever the program detects a sensitive phrase in a message (e.g. a credit card string) it can automatically remove or mask it. Learn more...

Customizable filtering and DLP policies

Customizable filtering and DLP policies

Protect your company data from leakage. Apply DLP policies, block, reroute or modify incoming and outgoing email based on customizable regular expressions and content dictionaries. Find out more...

Notifications and email content control

Notifications and email content control

Set automatic email rules blocking and forwarding sensitive content to any email address, even outside your Active Directory contact list. Learn more...

Email forwarding and rerouting

Email forwarding and rerouting

Forward incoming, outgoing and internal messages to any address. Automatically reroute all or selected emails depending on their properties, sender, recipient etc. Find out more...

Server-level autoresponders

Server-level autoresponders

Centrally managed, fully editable autoreplies for single users or entire groups. With original message included in the message body, customizable CC and BCC fields and even attached files. Find out more...

Remote access to rules for Marketing

Remote access to rules for Marketing

The program’s Administration Panel module can be deployed on any machine (even outside of your domain) with a dedicated set of access rights. This way the administrator can save time by delegating e.g. email signature and banner management to the Marketing team, without worrying about security breaches. Find out more... 

API

API

Enables developers to integrate CodeTwo Exchange Rules PRO with standalone or web applications. Now you can manage the program even via an internet browser running on a mobile device. Learn more...

Scalability, multi-tenant and multi-server environment support

Scalability, multi-tenant and multi-server environment support

Automatic replication of settings between multiple servers. Support for environments with multiple tenants (e.g. Exchange hosts). Guaranteed stability in high network traffic. Learn more...

Loved by MVPs and Clients

Loved by MVPs and Clients

You can read what Microsoft Exchange MVPs and our clients said about CodeTwo Exchange Rules PRO on this page. Still not convinced? Take a look at these case studies where our customers share real-life CodeTwo Exchange Rules PRO deployment stories.

Trusted by thousands of companies worldwide

Trusted by thousands of companies worldwide

Over 4 000 companies in 90+ countries around the world, SMBs and international corporations alike, use CodeTwo Exchange Rules PRO in their organizations. Several of them shared their experience using the program.

For a detailed list of all features go to this page

Download free trial
no credit card required; free tech support while you test

How it works

CodeTwo Exchange Rules PRO lets you manage the email flow on Exchange Server according to rules. It covers a wide range of aspects, including: email content control, attachment filtering, message rerouting, email signatures and disclaimers and a whole lot more. The number of combinations of conditions and actions is almost countless.

The main window

Owing to the graphical user’s interface creating email rules in CodeTwo Exchange Rules PRO is a breeze. You don’t have to write any scripts in PowerShell while setting up the application. Thanks to the logical structure of the rules creation wizard, the admin can create advanced email rules with minimum effort and just with a few clicks.

Rules properties

After saving the rule, it will be triggered automatically anytime the specified conditions are fulfilled, e.g. when the sender matches a defined condition, the email contains a certain phrase or attachment, etc. The possibilities are endless!

Logical operators - diagram

What’s more, all changes applied in the program’s Administration panel will automatically propagate to all CodeTwo Exchange Rule PRO instances installed in your Exchange organization. There’s no need to manually import/export settings to all mail servers.

How it works - services placement

One of the most popular features used in CodeTwo Exchange Rules PRO is central management of users’ email signatures and disclaimers. The program contains a number of facilities that let you create full-blown signature templates containing users’ individual details, images and marketing content. A good example of such a feature is the graphical message composition editor.

The HTML editor

CodeTwo Exchange Rules PRO also comes with a bunch of additional useful administrative tools, e.g. the Rules Tester, Server Monitor and a rich library of signature templates. All these features are there to make your work as a server administrator easier and faster than ever before.

Rules tester

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Our Clients:

  • Unicef Shell Santander T-Systems UPS Israel
  • MAN Diesel Loreal Toshiba TEC UK Imaging Systems Ltd Casio Tottenham Hotspur
  • China Mobile GTECH Fujifilm Nordea
  • Skanska Hooters Cassino Hotel Illinois Institute of Technology  ING McDonalds India
  • Oriflame Romania Bank of Israel London Symphony Orchestra Aeropostale
  • Bank of Jordan SouthWire Inc. Taser
  • Rothschild Mitsubishi Motors DNA Films Samsung SDI z

Product information

Product name: CodeTwo Exchange Rules Pro

Supported platforms

Administration Panel can be installed on
Windows Server 2012 / 2008 / 2003
SBS 2011 / 2008
Windows 8.1 / 8 / 7 / Vista / XP (SP3)

Exchange Rules Service can be installed on
Windows Server 2012 / 2008 / 2003
SBS 2011 / 2008

Exchange Rules Service Requires
Exchange Server 2013 / 2010 / 2007
and
Exchange 2013 Mailbox role or
Exchange 2010 / 2007 Hub Transport role

Support for 32 / 64 bit platforms.

* If you are running Exchange 2013 SP1, please consult this KB article before installing the program.

Product description

Easily create and manage advanced rules adding email disclaimers, signatures or controlling mail follow in Exchange 2013/2010/2007 organization.

Version details

  • Date Published:
  • Latest Version: 2.1.0
  • Size: 79.9 MB

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