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- Add, compress, block, archive and control email attachments
CodeTwo Exchange Rules Pro
Add, compress, block, archive and control email attachments
Internet is getting faster and faster these days and email is no longer used just for sending text. We cannot send tangible objects yet as no one has invented teleportation but we do send a lot of electronic attachments such as images, documents, music files, small applications etc.
Lots of Exchange Server administrators need a solution that would not only let them control entire attachments flow in email messages but also create Exchange rules adding or stripping attachments automatically in certain email messages. Exchange server is not capable of doing it unfortunately. However, CodeTwo Exchange Rules Pro can be configured to intercept messages with attachments centrally on Exchange Server and then do the following actions:
- Strip/dump email attachments,
- compress attachments,
- forward those messages to selected AD users or literally any addresses (even from outside Exchange organization),
- block those messages,
- add attachments to emails
It might greatly facilitate Exchange administrators' job and let them keep email flow and archive in order as well as intercept messages containing unwanted email attachments. What is more, your end users will no longer have to zip large files before sending them via email, since CodeTwo Exchange Rules Pro can do it for them automatically.
Moreover, the program can also add email attachments to selected messages from predefined hot-folders. It is a desired feature for a lot of companies using email and attachments for promotional purposes. Attachment folders can be any folders on Exchange Server and they can be accessed e.g. by marketing teams without Exchange admin's assistance. It simplifies and accelerates marketing campaigns since your users will no longer feel it their duty to manually add attachments to messages. It saves a lot of time and gives a 100 per cent guarantee that users will not forget to append files to messages. Furthermore, managers can make bulk changes in hot-folders simply by manually replacing their content. Owing to this, all workers in your company will always send emails with most up-to-date attachments (marketing banners, leaflets, PDF files etc.) even without knowing it.
CodeTwo Exchange Rule Pro supports advanced email attachment control on Exchange Server. In a very simple way you can create Exchange Server rules that either add or compress given email attachments. Messages with compressed attachments can then be then forwarded to additional recipients (e.g. for inspection), delivered to original addressees with modified subject, blocked, etc. To create an Exchange Server rule which compresses attachments centrally on Exchange, use Compress attachments rule in CodeTwo Exchange Rules Pro. You can also create a new rule, then go to the Actions Tab and select Auto respond from the list of actions. The properties pane on the right-hand-side will let you fine-tune your autoreply settings and create a message template in HTML using a very easy-to-use built-in editor.
To create a rule adding attachments to selected emails, you either modify an existing sample rule called Promo footer with attachments or create a new one from scratch. After creating a new rule, go to Actions Tab, select Add attachment from the list of actions and then define a hot-folder or a direct file path.
