Individual photo management

The program offers various options to manage photos individually for each Office 365 user. You can:

  • add/import a local photo: assign a new image to your user or replace the existing one,
  • export a profile picture of your Office 365 user to a local computer as image file in the default Office 365 file format (currently: JPEG),
  • edit a photo via the built-in photo editor,
  • remove a profile image of your Office 365 user.

Usually, there is more than one way to perform each action. For example, the shortcut menu (available when you right-click any user), lets you perform most of the actions mentioned in this article. You can also copy and paste images between individual users.

Adding/changing a user photo

To add a photograph or change a current picture, select an Office 365 user from the list in the main program panel and click the Browse (User Photos 365 add button) button next to the thumbnail image of your user (Fig. 1.). Alternatively, right-click anywhere on your selection and click Choose photo in the shortcut menu.

Info

You can also use the Import (User Photos 365 import button) button in the toolbar to add/change user photos. This method, however, does not let you select an image directly - you have to specify a source folder and define a proper file name pattern. That is why importing is more convenient to manage photos for multiple users. See this article for details.

Adding a photo to an Office 365 user.
Fig. 1. Adding a photo to an Office 365 user.

Once you find and open a local picture (JPEG, BMP, PNG and GIF files are supported), a built-in photo editor will appear (Fig. 2.). You can modify or resize your image and preview the final effect. Note that the Previous/Next buttons are active only when you edit pictures for multiple users, as described in this article.

Info

By default, your picture will be resized to 4 MB, which is currently the maximum size allowed in Office 365. If this limit changes, or if you would like to specify your own image file size, use the other available option (see Fig. 2.).

The built-in photo editor.
Fig. 2. The built-in photo editor.

When you are ready, click OK to assign the photo. The image will be uploaded to the Office 365 account of your user.

Important

It may take up to 72 hours for your images to appear in SharePoint Online and associated services. In other Office 365 applications your user photos should be visible almost immediately. If you still have any problems with the visibility of images across various Office 365 components, see Frequently Asked Questions.

Exporting an Office 365 user photo to a local computer

If you want to save a photo of your Office 365 user to a local computer, use the Export (User Photos 365 export button) button in the toolbar. You can also select a user, right-click the selection, choose Copy photo from the shortcut menu and paste the image into another application such as MS Paint.

Editing a photo

If you want to edit a current photo of your Office 365 user, double-click on the person's thumbnail image (alternatively: right-click your selection and choose Edit photo or use the corresponding button in the toolbar). This will open the photo editor (described earlier in this article). Note that the editor does not let you change the image file. For that, you need to use the Browse (User Photos 365 add button) button next to your user or the Import (User Photos 365 import button) button in the toolbar, as described above.

Removing a user photo

To delete a photo of your Office 365 user, right-click on the user and select Remove photo from the shortcut menu. You can also use the Remove (User Photos 365 delete button) button next to the thumbnail image of your user or the Remove (User Photos 365 remove button) button available in the toolbar.

Info

When you remove a photo, the program will replace it with a default blank photo avatar.

See next

Multiple photo management - this article explains how to manage user photos collectively.

Was this information useful?