Installation and updating
Installation of CodeTwo User Photos for Office 365 requires a few steps. First, the application needs to be installed on your local computer. The process is fast and easy thanks to the Microsoft ClickOnce deployment technology. Next, you need to sign in to your Office 365 (Microsoft 365) tenant as a global admin and accept the permissions requested by the application. Optionally, you can choose to accept the permissions on behalf of your organization to let other (non-admin) users access and use the application.
Installation on a local computer
To install the application, visit its homepage and click the Download for free button. Download and run the installation file. Read and accept the License Agreement and proceed with the installation wizard (Fig. 1.).
Fig. 1. Installation wizard.
During the installation, a shortcut to the application is created in the Start menu. The software is also featured in the Programs and Features section of the Control Panel to simplify its removal. The use of the ClickOnce deployment technology minimizes the software's impact on your system and ensures that the application is always up to date (the self-updating mechanism is described later in this article).
Tenant configuration
To finish the configuration and start managing user photos, you need to register the application in your Office 365 tenant. If the application doesn’t start automatically, launch it from the Start menu and click the Sign in button in the main panel (Fig. 2.).
Fig. 2. CodeTwo User Photos for Office 365 at first launch.
This will open an Office 365 sign-in page in your browser. Enter your global admin’s credentials and grant the necessary permissions to the application (Fig. 3.). This will register the application in your Entra ID (Azure AD).
Optionally, to allow other (non-admin) users to use the application and manage their own photos, select the Consent on behalf of your organization checkbox (see Fig. 3.). Note that only users assigned the required admin roles in your Microsoft Entra ID can perform tenant-wide photo management.
Your credentials are completely safe as they are passed directly and only to Microsoft servers, which is ensured by the Azure OAuth2 authorization. CodeTwo does not store, copy or have access to your global admin credentials. If you select the option to keep you signed in (see Fig. 2.), the required tokens will be encrypted and stored on your local machine.
Fig. 3. Granting the required permission to the application.
The application is now configured and you can start managing the photos of your Office 365 users. Read this article to learn how to use the software.
You can also use the application in hybrid environments, as described here.
Updating
Our application is equipped with a self-updating mechanism that is a feature of the ClickOnce technology. Each time you launch the program, it checks for newer versions and prompts you to install the most recent update, if available (Fig. 4.).
Fig. 4. The application update window appears on startup when a new version is released.
Impact of the software on your IT infrastructure
During the installation and configuration of the program, CodeTwo User Photos for Office 365 makes the following changes to your system:
Changes to operating system
The program lets you install the required .NET 4.6 Framework if it's not already installed.
See next
Hybrid environments - this article tells you more about using CodeTwo User Photos for Office 365 in hybrid environments.
User photo management - learn how to use the program to manage the profile pictures of your Office 365 users.