Defining calendars to display

With CodeTwo NetCalendars you can display multiple calendars in one view that belong to various users. When running CodeTwo NetCalendars for the first time the program does not include any calendars and the view is blank (Fig.1).

Fig.1. When running CodeTwo NetCalendars for the first time the program does not include any calendars and the view is blank

To add a new calendar to view, choose in View menu Add/Remove Calendar or press F4 . After selecting this option, a screen will display showing all available calendars (Fig.2).

Fig.2. Dialog box where calendars are added and removed from view.

Click Add to open a dialog box where the calendar type can be selected (Fig.3). The following options are enabled:

•	New calendar on this computer - creates a new calendar on the local computer saved as a 'caldb' file and adds it to the view.
•	Open an existing calendar on this machine - displays a list of all available calendars on the local machine and lets you add them to the view. The calendars that are displayed include the ones created in CodeTwo NetCalendars as well as those from Microsoft Outlook.
•	Open an existing calendar on another machine - displays a list of all calendars available on the selected remote machine available in the network or the Internet that can be added to the view. The calendars that are displayed include the ones created in CodeTwo NetCalendars as well as those from Microsoft Outlook.

Fig.3. Selection of calendar type to be added to view.

Below you can find instructions on how to add all calendar types to the general view.

Creating and adding a new calendar to the general view

If you wish to create a new calendar:

1.	On the Add calendar dialog box choose Create new calendar stored on this computer option and click Next.
2.	A dialog box will display where you can specify where on the local drive the new calendar will reside (Fig.4). By using the Browse button, specify the path to the file where the calendar data will be kept.
3.	After clicking Finish, a new calendar will create on the computer. At the same time, the calendar is added to the current view (Fig.5). From now on, appointments can be added and it is accessible for other users. In the network. Click OK to close Calendars displayed in the current view dialog box.

Fig.4. Creating a new local calendar and adding it to the view.

Adding a local calendar to the current view

If you want to add a calendar saved on the local computer:

1.	In Add calendar dialog box select Open an existing calendar on this computer option. If you wish to add the calendars from Microsoft Outlook, select Show MS Outlook calendars option. Now click Next.
2.	A list of all available calendars on the local machine will display. If in the preceding dialog box Show MS Outlook calendars option was checked, the list will include all calendars of Microsoft Outlook from the default profile.
3.	Select the calendar you wish to add to the view and click Finish.
4.	The calendar will be added to the current view (Fig.5) . Click OK to close Calendars displayed in the current view dialog box. Now you can add and edit the existing items in the calendar.

Fig.5. A newly created empty calendar displayed in the current view.

Adding a calendar located on another machine

CodeTwo NetCalendars enables viewing calendars located on other machines in the local network or even in the Internet. These can be calendars created in CodeTwo NetCalendars, and Microsoft Outlook calendars. When adding a calendar from a remote machine, you need to provide the user name and password that will be used to access the calendar. If you do not have such an account, you can be given a limited access to the calendar as a Guest. The access rights enjoyed by the Guest are defined by the users who set up the calendar on their local machine. By default Guest will only be able to read items.

In Add calendar dialog box (Fig. 3)select Open an existing calendar on another computer option. If you wish to add the calendars from Microsoft Outlook, select Show MS Outlook calendars option. Now click Next.

In the resulting dialog box you can choose the computer that hosts the calendar you are interested in (Fig.6). Choose the computer name from the list or, if the computer is not featured in the list, enter its IP address manually in Computer name/address field. You can use a DNS name or IP address of the machine located in the Internet if the computer is accessible through a communication port defined in the program. See Defining TCP port. Click Next. If a communication problem occurs, see Resolving communication problems between CodeTwo NetCalendars clients.

Fig.6. Selection of the machine hosting the calendar.

A dialog box in which you can choose logging in options to the remote machine will appear. You can choose from between 3 options:

•	Currently logged in Active Directory user. This is a recommended mode if you are connecting to a machine in your local network. You do not need to provide user name or password as CodeTwo NetCalendars will retrieve the data automatically. To choose this option, you need to work in Active Directory environment. This mode cannot be selected if you are connecting to a machine via the Internet.
•	Guest. Logging in to a remote machine anonymously. By logging in using this mode you will have minimum rights to the added calendar.
•	Other user. This enables logging in to a remote machine as a specific user of CodeTwo NetCalendars. To get you login and password, contact the owner of the remote machine. More can be found in Access rights management in CodeTwo NetCalendars.

Fig.7. Selection of logging mode to the remote machine.

Click Next. A list of all available calendars on the selected machine will display (Fig.8). If in the preceding dialog box Show MS Outlook calendars option was checked, the list will include all calendars of Microsoft Outlook from the default profile.

Fig.8. List of available calendars on the remote machine.

Highlight the calendar you wish to add to the current view and click Finish.

The calendar will be added to the current view (Fig.9). Click OK to close Calendars to display in the current view dialog box.

Fig.9. A local and remote calendar in a single view.