Keywords RemovalBelow you will find a quick guide to creating in CodeTwo Exchange Rules PRO a rule that will be responsible for removing keywords from messages.
To create a new rule click Add in the List of rules pane. Next, provide the name for the rule in Add new rule dialog box e.g. Keywords Removal and confirm by clicking OK.
The new rule Keywords Removal will appear in the List of rules pane while the right pane will how the rule property tabs (Fig.1.).
|Fig.1. Property tabs for Keywords Removal.|
The rule tabs i.e. Overview, Conditions, Actions, Exceptions, Options are used to tune how the rule should work. Now you need to perform a few simple steps inside the tabs in order to configure the rule.
Overview. This tab is used to provide a comment describing the rule. Also, it will be updated with data from all remaining tabs while you configure them.
Conditions. In the Conditions tab choose the conditions that will trigger the rule if a message matches the defined criteria. If the rule must apply for all messages, leave this pane empty.
Actions. In the Actions tab click Add and choose Remove keywords from the menu (Fig.2.).
|Fig.2. Choose Remove keywords action.|
In the action properties pane click Add and provide the phrase that you want the program to search in messages and remove. In the dropdown menu choose the location of the phrase. Choose between Body and subject, Subject or Body. You can configure multiple keywords to remove from messages within one rule in the program.
Exceptions. The Exceptions tab is used to define the criteria for the rule that if met by a message should exclude it from processing by the given rule. Because we do not want to define any exceptions, this tab will be empty.
Options. This tab is used to define the settings related to how the program uses the rule. This tab can be left as it is.
The rule is ready to use. Click Save in the main window of the program to approve all recent changes. Once the rule is saved it begins to operate and the keywords will be removed automatically for the defined messages.