Many users may add appointments to a calendar in the public folders. We often need to check who created a certain appointment, but this information cannot be found in the appointment form.
In order to find out who the appointment was created by, you need to switch the calendar to a table view (the best is By Category) and add to the view the Organizer field, containing the name of the appointment creator (pic.2). Below we present a detailed description of a procedure to follow in order to achieve this.
To switch a calendar to a table view:
To add the "Organizer" field to the view:
After you have followed the above procedure, the Organizer column will be added to the calendar view in which the name of the user who created the appointment will be displayed (pic.2).
The user's name is the same name as entered in the Your Name field in the default Outlook settings of an email account by the person who created an appointment (pic.3). If the person hasn't configured any email accounts, the Unknown value will be displayed in the Organizer column, as shown for the last appointment on pic.2.
After obtaining the information who created the appointment, you will probably have to switch and work with the Day/Week/Month view. At any moment you can again select the view By Category as all previously entered view settings will be saved even after you launch Outlook again. The Organizer column may, however, change its name to From.
It might seem that a quicker way to check who created an appointment is to go to the Scheduling tab in the appointment form and read the name of the appointment creator there. However, this is an incorrect approach as the name of the organizer displayed there is created at the moment the Scheduling tab for the selected appointment is opened for the first time. So this is not the name of the appointment creator, but of the person, who first opened the Scheduling tab for the appointment. It is clearly shown on pic.4. The appointment has been created by the user named "Tom", but on the Scheduling tab the user named "John" is displayed, as he was the first person to open the Scheduling tab for this appointment.