Email signature design

To compose email signatures, go to the Design tab of the Manage Signatures App (Fig. 1.).

ESIG 365 Design tab
Fig. 1. The Design tab.

This is where various design-related settings are available. You can:

  • Choose how signatures should be added in the correspondence - this drop-down menu allows you to manage how messages appear in conversations (for example, you can apply a different signature in the first email and different in subsequent emails). Learn more
  • Edit signature - this button launches CodeTwo Editor; with this tool you can create and edit signatures, banners and other email sections. Learn more
  • Load template - this button opens Template Library with predefined signatures, banners, etc. Learn more
  • Convert Plain Text emails to HTML - In the signature editor you can prepare different signature templates for HTML, RTF and Plain Text messages. The program automatically recognizes the format of your email and adds a corresponding signature template. Signatures in the HTML format are the most customizable and are the only signature type that supports embedded images. The Convert Plain Text emails to HTML checkbox located at the bottom of the Design tab (Fig. 2.) should be selected if you want the program to automatically convert Plain Text emails to HTML, so that HTML signatures are added. Automatic conversion to HTML is particularly useful if a lot of people in your organization send emails in Plain Text (e.g. from mobile devices).

ESIG 365 Convert to HTML checkbox
Fig. 2. This checkbox lets you decide if the software should convert plain text emails to HTML.

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