Centralized deployment of the signature preview add-in
CodeTwo Email Signatures for Office 365 Add-in allows you to preview the server-side signatures that will be added to emails by the CodeTwo Email Azure Service. The signatures are shown directly in Outlook’s compose message window. The add-in works with desktop versions of Microsoft Outlook (including Outlook for Mac) and Outlook on the web (OWA).
The add-in is installed per Microsoft 365 (Office 365) user (not per device), so it works in Outlook and OWA on any device the user chooses to sign in with. The Outlook Web Add-in technology from Microsoft is used to push signatures to Outlook and OWA, and you don't need to install any agents or COM/EXE software on your email client.
CodeTwo Email Signatures for Office 365 Add-in can be centrally deployed to all/selected users in a Microsoft 365 organization. In this article, you will find step-by-step guidelines for Microsoft 365 administrators.
There are two ways to perform centralized add-in deployment:
See this article to learn how to deploy the preview add-in individually by Microsoft 365 users.
CodeTwo Email Signatures for Office 365 Add-in only works with server-side signatures (in server-side mode and combo mode). Do not install it if you are only using client-side mode.
This add-in does not insert email signatures directly into your messages, it only previews the signatures that are server-side (after an email is sent). If you want to add signatures directly to your Outlook, you should use the CodeTwo Signatures Add-in for Outlook in client-side mode.
Centralized deployment can be used to deploy the add-in to individual users or groups of users. While this deployment method works for most of the group types available in Microsoft 365, it does not support nested groups or groups that have parent groups (non-top-level groups).
Centralized deployment via the Microsoft 365 admin center is the recommended approach because it supports deployment to groups of any size. The deployment via the Exchange admin center is not possible for groups with more than 1000 members.
To deploy the add-in to users/groups via the Microsoft 365 admin center, you need to be a global admin of your Microsoft 365 (Office 365) organization. Learn more about admin roles in Microsoft 365
First, you need to log in to the Microsoft 365 admin center and go to Settings > Integrated apps > Add-ins (Fig. 1.).
When the Add-ins page opens, click Deploy Add-In as shown in Fig. 2.
In the Deploy a new add-in pane, click Next > Upload custom apps (Fig. 3.).
Select I have a URL for the manifest file and type the following address:
as shown in Fig. 4. Make sure to include the https:// protocol specifier in the URL. Click Upload to continue.
Now, you can assign users who will have access to the add-in and configure how the add-in will be deployed to these users (Fig. 5.). Select the deployment scenario that best matches your preferences and click Deploy. (Note that if you choose the Available option, each user will have to turn on the add-in manually.)
You need to wait up to three minutes for the manifest configuration to finish. You will be notified when the add-in deployment is complete (Fig. 6.).
The add-in might not be visible for all of the users right away. The deployment usually takes a few minutes, but might take longer (up to 12 hours, according to Microsoft) depending on the number of users. Some users might need to restart their Outlook to see the new add-in.
You can close the add-in deployment pane now or click Next to learn how to announce the add-in to your users. Either way, the add-in is now visible in your Microsoft 365 admin center (Fig. 7.).
Once the add-in is deployed to Microsoft 365 (Office 365) users, they will be able to display the add-in pane with a signature preview while composing emails in Microsoft Outlook, Outlook for Mac, or Outlook on the web (Fig. 8.). Use the links below to learn:
- How to preview email signatures in Outlook / Outlook for Mac
- How to preview email signatures in Outlook on the web (OWA)
See this Knowledge Base article for step-by-step instructions for Exchange administrators.