Centralized deployment of the signature preview add-in
CodeTwo Email Signatures for Office 365 Add-in can be centrally deployed to all/selected users in an Office 365 organization. In this article, you will find step-by-step guidelines for Office 365 administrators.
There are two ways to perform centralized add-in deployment:
Remember that this app should only be used if you selected server-side mode or combo mode when registering your tenant. In the case of combo mode, the Add-in will be used to preview emails sent through CodeTwo Email Azure Service only. To have full functionality in combo mode, users must install the CodeTwo Signatures Add-in for Outlook ClickOnce application.
If you selected client-side mode when registering your tenant, do not install this Add-in. Instead, instruct your users to install CodeTwo Signatures Add-in for Outlook ClickOnce application as described in this article.
Centralized deployment via the Microsoft 365 admin center is the recommended approach because it supports deployment to groups with more than 1000 members, which is not possible in the Exchange admin center.
To deploy the add-in to users/groups via the Microsoft 365 admin center, you need to be a global admin of your Office 365 organization. Learn more about admin roles in Office 365
First, you need to log in to Microsoft 365 admin center and go to Settings > Add-ins. Click the Deploy Add-In button (Fig. 1.).
A new window appears. Click Next and click Upload custom apps in the Deploy a new add-in section.
Select I have a URL for the manifest file and type the following address:
as shown in Fig. 2. Make sure to include the https:// protocol specifier in the URL.
Now, you can assign users who will have access to the add-in and configure how the add-in will be deployed to these users (Fig. 3.). Select the deployment scenario that best matches your preferences and click Deploy. (Note that if you choose the Available option, each user will have to turn on the add-in manually.)
You need to wait up to three minutes for the manifest configuration to finish. You will be notified when the add-in deployment is complete (Fig. 4.).
The add-in might not be visible for all of the users right away. The deployment usually takes a few minutes, but might take longer (up to 12 hours, according to Microsoft) depending on the number of users. Some users might need to restart their Outlook to see the new add-in.
You can close the add-in deployment window now or click Next to learn how to announce the add-in to your users. Either way, the add-in is now visible in your Microsoft 365 admin center (Fig. 5.).
Once the add-in is deployed to Office 365 users, they will be able to display the add-in pane with a signature preview while composing emails in Microsoft Outlook, Outlook for Mac, or Outlook on the web (Fig. 6.). See this article to learn more.
See this Knowledge Base article for step-by-step instructions for Exchange administrators.