Depending on the CodeTwo software that you use, the Editor comes with additional options. For example, you can manage how your composed email section (e.g. a signature or side banner) appears in a message and where to insert it in email conversations. Use the links below to learn more.
- How to modify the width of a signature, disclaimer or header
- How to change a signature into a disclaimer
- How to manage signatures, banners and other sections in email conversations
The Editor allows you to change the width of the email sections you compose. By using the arrow () buttons, you can widen (Fig. 1.) or narrow (Fig. 2.) your signatures, disclaimers or headers. Please note that for the arrow buttons to appear, side banners must be added; with no side banners, a header/signature has the same width as the original message. Learn how to add various email sections
|Fig. 1. A header and a signature widened.|
|Fig. 2. A header and a signature narrowed.|
If you want to change a signature (Fig. 3.) into a disclaimer and the other way round (Fig. 4.) at any point, use the Change () button at the bottom of the section.
|Fig. 3. Use the highlighted button to change a signature into a disclaimer.|
|Fig. 4. Use the highlighted button to change a disclaimer into a signature.|
You can manage how signatures and other email sections are added to email conversation. For example, you can decide if your signature should be added to every email or to the first email only. The available options depend on the CodeTwo software:
- CodeTwo Email Signatures for Office 365 - see this article for guidelines
- CodeTwo Exchange Rules & Exchange Rules Pro - see this section to learn more
Depending on the type of email section that you compose (signature, disclaimer, header, or banner), the Editor allows you to set additional options. These options are available when you click the Settings () button located in the upper-right corner of an email section (Fig. 5.).
The available options (Fig. 6.) allow you to define when and where your signature, header, disclaimer or banner should be added in an email conversation thread.
The first four options (Fig. 6.) allow you to decide when to add your signature, disclaimer, header or banner to a conversation:
If you select this option, your signature is added to every message that fulfills the conditions of the corresponding rule (Fig. 7.).
- add [signature] to the first email only (do not add it to subsequent emails)
With this setting, the software adds a signature only to the first email/reply of a user in a conversation. The subsequent responses of this user (in the same thread) will have no signatures (Fig. 8.).
- add [signature] only when the first email is sent and remove it from the conversation when subsequent emails are sent
If this option is selected, a signature is added only to the first email/reply of a user in a conversation (Fig. 9., left). When this person sends any further reply in the same conversation, the software removes this signature from the whole thread (Fig. 9., right).
- add [signature] to every email, but remove its previous occurrences in the conversation
If you choose this option, a signature is present only in the latest message/reply of a user within a conversation thread (Fig. 10.). This keeps conversations clean.
The second set of options (Fig. 11.) is only available for signatures and disclaimers.
It allows you to define where your signature/disclaimer should be added in the conversation thread:
- Right under the original reply/forward (default setting) - your signature or disclaimer is added directly below a user's message in a conversation (see Fig. 7. to 10. for typical examples).
- At the very bottom of the email conversation - your signature will be added at the very end of a conversation, below all previous messages (this signature will become a disclaimer).
You can switch between the signature and disclaimer layout via the radio buttons above. You can also use the Change () button. Learn more
Sometimes the option to add a signature/disclaimer to the very bottom of an email conversation might not be desirable. For example, if you use this option along with the option to add the signature/disclaimer to every email, the signature will be added to every email/reply of a user in a conversation and moved to the bottom of the conversation thread. If this user replies multiple times, multiple identical signatures/disclaimers will appear at the bottom of the conversation thread (compare Fig. 12. with Fig. 7.).