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How to manually install, uninstall or temporarily disable CodeTwo Exchange Rules Transport Agent

...Two Exchange Rules \CodeTwo.ER.Agent.dll" Enable-TransportAgent -Identity "CodeTwo Exchange Rules " If you use CodeTwo Exchange Rules 2013 1.x: Install-TransportAgent -Name "CodeTwoExchangeRules " -TransportAgentFactory "ExchangeRulesAgent ... (ID:176)

How to insert a detailed signature in the first email, and only simplified in later correspondence

...thin the same correspondence a simplified disclaimer is used including just the first and last name. Solution: CodeTwo Exchange Rules software versions: PRO 2.x, 2007 4.x, 2010 3.x, 2013 2.x, 2016 1.x, 2019 1.x and newer please refer to ap... (ID:14)

Message splitting in CodeTwo software and problems when sending an email to multiple recipients

...by default in: CodeTwo Exchange Rules Pro 2.x CodeTwo Exchange Rules 2019 1.x CodeTwo Exchange Rules 2016 1.x CodeTwo Exchange Rules 2013 1.x and 2.x CodeTwo Exchange Rules 2010 2.x and 3.x CodeTwo Exchange Rules 2007 3.x and 4.x To enab... (ID:127)

How to configure Exchange Server to automatically convert RTF messages to the HTML format

Problem: You need to configure an Exchange server so that messages to external recipients (i.e. recipients outside your organization) are never sent in the RTF format. You want the RTF messages to be automatically converted to HTML instead.... (ID:80)

How to find installation folder for CodeTwo Exchange Rules

Problem: You need to find the installation folder for CodeTwo Exchange Rules . Solution: If the path was not changed during the installation, then the program is installed in the default folder. For CodeTwo Exchange Rules Pro 2.x and Exchang... (ID:40)

Signature added twice

...ewer releases of CodeTwo Exchange Rules family software. If you have: CodeTwo Exchange Rules PRO version 1.4.5 CodeTwo Exchange Rules 2013  version 1.2.0 CodeTwo Exchange Rules 2010 version 2.2.0 CodeTwo Exchange Rules 2007 version 3.2.0... (ID:268)

How to fix common image-related problems in signatures

...ired format conversion Default email format and its conversion in email clients Email format conversion/enforcement by Exchange Server Email format conversion by CodeTwo and other third-party software Images in signatures are not correctly... (ID:467)

How to save stripped off attachments from emails to the network location

Problem: Strip off attachments to network location using CodeTwo Exchange Rules PRO Solution: If you want the CodeTwo Exchange Rules PRO to save stripped off attachments to the network location the below listed steps must be followed to en... (ID:279)

How to insert a company disclaimer and a personal signature into one message

Problem: You want to use older versions of CodeTwo Exchange Rules to insert multiple signatures into one email. For example, you want to insert a company disclaimer, containing information such as a postal address, VAT ID no., company regis... (ID:15)

How to completely remove CodeTwo Exchange Rules family software

Problem: You need to completely remove CodeTwo Exchange Rules family software. Solution: To completely remove CodeTwo Exchange Rules family software from your system: Backup your rules using import/export feature: CodeTwo Exchange Rules ... (ID:269)

Suppressing and forcing email signatures via keywords in CodeTwo Exchange Rules software family

Problem: You would like to use the software from the CodeTwo Exchange Rules family to add signatures only to messages that include specific keyword phrases. Solution: You can use the software to set keyword phrases that, once added to an em... (ID:169)

How to prevent Outlook from adding signatures

Problem: After installing centrally managed signature adding software (such as CodeTwo Exchange Rules or CodeTwo Email Signatures for Office 365), you might need to disable personal signatures added in Outlook. If you are not able to get a... (ID:52)

Installing CodeTwo Exchange Rules Pro on a client machine

Problem: You want to delegate managing CodeTwo Exchange Rules Pro to users who do not have enough permissions to access your company's server. Solution: CodeTwo Exchange Rules Pro can be installed both on a server machine as well as on any... (ID:162)

How to prevent Outlook from removing extra line breaks from emails and email signatures

 (ID:98)

Noninterpersonal messages

...ntain the following message: Non interpersonal message. Skipping it. Solution: Sometimes the software from the CodeTwo Exchange Rules family does not follow the rules despite the fact that they are defined properly. This problem affects... (ID:255)

How to remove the CodeTwo Exchange Rules license from a user who does not need it anymore

Problem: You want to take back the CodeTwo Exchange Rules license from a user who no longer needs it. Solution: Tip Note that CodeTwo Exchange Rules licenses are assigned to every email address that benefits from the program. Consequently... (ID:95)

Font size formatting in HTML footers

...ditor to edit the footer. Choose one of the available font sizes. Switch to HTML source view. In the editor of CodeTwo Exchange Rules 2.x or CodeTwo Exchange Rules 2007 1.x, click the HTML button at the bottom of the window. In the editor... (ID:139)

How to add a different signature to emails sent from mobile devices

...h mobile email client as well as configuring a signature rule in CodeTwo Email Signatures for Office 365 or the CodeTwo Exchange Rules family of products that will refer to this signature. This is not a limitation of CodeTwo software, but o... (ID:893)

How to correctly insert dynamic fields into signatures

...his problem in: CodeTwo Exchange Rules Pro 2.x CodeTwo Exchange Rules 2019 1.x CodeTwo Exchange Rules 2016 1.x CodeTwo Exchange Rules 2013 2.x CodeTwo Exchange Rules 2010 3.x CodeTwo Exchange Rules 2007 4.x The latest versions include nu... (ID:254)

How to save a signature as a template

...ily restore the signature to its saved version in case of any unwanted modifications. All the programs from the CodeTwo Exchange Rules software family are equipped with a Template Library that contains several predefined templates and can a... (ID:232)

Strip / dump attachments - notifying recipient of removed attachments.

...directly onto a hard drive and notify a recipient of removed attachments. Solution: One of the useful features CodeTwo Exchange Rules PRO offers is Strip/dump attachments action. It allows saving attachments from messages directly onto a h... (ID:200)

Detailed logging level in CodeTwo Exchange Rules PRO

...witch logging level to detailed. Solution To display the log files dialog box, click the Settings button in the CodeTwo Exchange Rules PRO main window. The Log files tab is opened  by default(Fig. 1.). Fig. 1. Log files dialog box Switch... (ID:194)

How to add signatures only to messages sent by selected users

...e or edit an existing one. The next steps depend on your version of the Exchange Rules software. If you use CodeTwo Exchange Rules 2013 Choose the Scope of senders label and set the scope of senders (Fig. 1.). Click Finish and then Sa... (ID:133)

How to export settings from older versions of CodeTwo Exchange Rules Pro

If you're using a current version of CodeTwo software, see User's manual (Exchange Rules Pro | Exchange Rules ). Problem: You would like to export settings from an earlier version CodeTwo Exchange Rules Pro (version 1.x). Solution: CodeTwo... (ID:212)

How to include vCards as QR codes in email signatures

Problem: You would like to insert a vCard as a QR code in an email signature added by CodeTwo software. You want to have this QR code personalized so that every user has their individual vCard added to their signature. Solution: The vCard s... (ID:256)

Hyperlinks: how to change their color and style, and add Active Directory attributes

...). Fig. 1. The font formatting options in the signature template editor. If you use current software from the CodeTwo Exchange Rules family (Exchange Rules Pro 2.x; Exchange Rules 2019 1.x / 2016 1.x / 2013 2.x / 2010 3.x / 2007 4.x), you... (ID:250)

How to add dynamically changing image links to emails

...or guidelines. Current versions of CodeTwo software Older versions and products - see this section if you use CodeTwo Exchange Rules Pro 1.x, CodeTwo Exchange Rules 2007 3.x, 2010 2.x, 2013 1.x, or CodeTwo Email Signatures for Email Clien... (ID:201)

Adding attachments in CodeTwo Exchange Rules PRO

Problem: How to add attachments in CodeTwo Exchange Rules Pro? Solution: One of the unique features of CodeTwo Exchange Rules PRO is that it can automatically add file or files to the messages on the Exchange Server. You can set up this f... (ID:165)

How to add new Active Directory fields to CodeTwo Exchange Rules built-in HTML editor

Problem: Add to the CodeTwo Exchange Rules  Editor custom placeholders related to additional attributes in Active Directory. Solution: By default, CodeTwo Exchange Rules is able to recognize a limited number of placeholders (corresponding... (ID:124)

How to remove spacing between e-mail body and signature

...nature. Solution: Here are the most common reasons to such a behavior: Please keep in mind, that editor used in CodeTwo Exchange Rules Pro 2.x, CodeTwo Exchange Rules 2007 4.x, 2010 3.x and 2013 2.x accepts only lowercase tags (e.g. span),... (ID:455)

3 steps to correct message encoding in emails

...e solved. All regional characters will be correctly displayed, regardless of the encoding settings. Applies to CodeTwo Exchange Rules 2013 1.x | 2010 1.x and 2.x | 2007 2.x and 3.x, and CodeTwo Signatures for Email Clients If you designed... (ID:241)

Dynamic Fields in CodeTwo Exchange Rules PRO - Dynamic Content

Problem: How to create a dynamic content using dynamic fields in CodeTwo Exchange Rules Pro? Solution: CodeTwo Exchange Rules PRO has a long list of useful features that help to manage the mail flow on Microsoft Exchange Server 2007 or 2010... (ID:168)

How to create a social media button

If you are using a version of CodeTwo Exchange Rules that is not listed in the Applies to section in the right pane, see this article instead. Problem: How to insert a social media button into your signature. Solution: CodeTwo Exchange Rule... (ID:294)

Loop protection for autoresponders in CodeTwo Exchange Rules PRO

...which two addresses start exchanging multiple autoresponders in an infinite loop? Solution: If you are using CodeTwo Exchange Rules PRO 2.x, please consult the following page of User Guide. The Auto respond feature in CodeTwo Exchange Ru... (ID:166)

How to restart the Microsoft Exchange Transport service

Problem: You need to restart the Microsoft Exchange Transport service, for example, to refresh the counting of CodeTwo Exchange Rules licenses. Solution: There are two ways to restart the Microsoft Exchange Transport service: via the Excha... (ID:153)

How to avoid duplicates in the Sent Items folder

Problem: After installing one of the programs from the CodeTwo Exchange Rules family, you see two or more copies of each message in the Sent Items folder.  Solution: There are two main reasons for such behavior. Use the links to learn more... (ID:548)

How to set the RemoteDomain parameters to force email format in Exchange

...in Text or RTF messages. You experience this format conversion also in the case of HTML signatures composed in CodeTwo Exchange Rules , CodeTwo Exchange Rules Pro or CodeTwo Email Signatures for Office 365. Solution: There may be multiple r... (ID:84)

How to globally enforce UTF-8 encoding for OWA

Problem: You would like to globally enforce UTF-8 encoding for your Outlook Web App. Solution: Exchange Online (Office 365) As of July 2016, it is not possible to globally enforce a specific encoding for OWA in Office 365. Exchange Server o... (ID:343)

How to use a font type or size that is not included on the font list of the signature editor

..., you can access the source code view by clicking the Source button on the toolbar (Fig. 1.). In the Editor of CodeTwo Exchange Rules 2.x or CodeTwo Exchange Rules 2007 1.x, click the HTML button at the bottom of the window. In the Editor... (ID:62)

How to delete OWA (Outlook on the web) signatures in Microsoft Exchange

...OWA (Outlook on the web) signatures of multiple or individual users. Info The solution below only applies to Microsoft Exchange Server 2010, 2013 , 2016, 2019 and Microsoft Exchange Online (Microsoft 365). Solution: Important Before runni... (ID:377)

Disable Outlook on the web (OWA) signatures

This article applies to Exchange Server 2013 , 2016, 2019, and Exchange Online (Office 365). For older versions of Exchange Server, i.e. 2007 and 2010, see this article. Problem: You would like to prevent users from creating individual Outlo... (ID:535)

How to add a direct link to Microsoft Teams calls to an email signature

...one to call you via Microsoft Teams to an email signature in CodeTwo Email Signatures for Office 365 and in the CodeTwo Exchange Rules family of products. To do so, follow the instructions below: Adding a Microsoft Teams link in CodeTwo Em... (ID:905)

Track link clicks in email signatures

...ions of our software. If you use a current version, see the user's manual of your product for more information: CodeTwo Exchange Rules | CodeTwo Exchange Rules Pro | CodeTwo Email Signatures for Office 365 Problem: You want to track users'... (ID:499)

How to reduce line spacing in a signature template

Problem: There is a large gap between the lines in your signature template created in CodeTwo Exchange Rules software. Solution: This happens when you press Enter to go to the next line (Fig. 1).  Fig. 1. Two lines of text entered as sep... (ID:247)

Setting global encoding for outgoing messages at the server level

...for the Outlook version used by your users, download it from the Microsoft download website:​​ Office 2016 Office 2013 Office 2007 Office 2010 or search for one on Microsoft Download website. Open the Group Policy Editor. To do so,... (ID:77)

How to disable adding signatures created in OWA for Exchange users

This article applies to older versions of Exchange Server - Exchange 2007 and 2010. For newer versions of Exchange Server and Exchange Online (Office 365) see this article. Problem: How to disable adding signatures created in OWA for Exchan... (ID:65)

How to insert individual vCard links into email signatures

...like this: Download vCard Learn how to insert URLs to signatures in: CodeTwo Email Signatures for Office 365 CodeTwo Exchange Rules family of products CodeTwo Email Signatures for Email Clients and older versions of CodeTwo programs To... (ID:207)

How to create a template with text on the left and image on the right?

Problem: You want to create a template with text on the left and image on the right. Solution: CodeTwo Exchange Rules enables you to create rules including templates. The template can contain dynamic fields from Active Directory, graphics,... (ID:204)

How to find the EWS URL and how to test it

Problem: You want to know the URL of Exchange Web Services (EWS). Solution: Finding the EWS URL on a client access server Finding the EWS URL by using the configuration of Web Services Virtual Directory Testing the EWS URL Finding the EWS... (ID:429)

How to automatically remove signature elements (placeholders) that cannot be replaced with AD data

...the Remove Text Tag ({rt}) button on the Editor's ribbon (Fig. 1.). Fig. 1. The {RT} button in the Editor in the Exchange Rules software family. Info The Signature template editor in CodeTwo Email Signatures for Office 365 differs s... (ID:787)

How to create a footer with text written from right-to-left as in Hebrew or Arabic

...ting your signature using the built-in Editor. On the HTML tab, click the source code view button. Fig. 1. CodeTwo Exchange Rules signature editor. Locate all containers (like paragraphs - tags) and modify them by adding dir=rtl at... (ID:109)

How to use multi-line notes in signatures and disclaimers

...n your signatures and disclaimers. Such fields may be used to present your opening hours and many more. Solution On the Exchange Server simply open Active Directory Users and Computers tool, then navigate to the user you want to add notes... (ID:439)

How to solve font-related problems in email signatures

...ure. See this article if you are using CodeTwo Email Signatures for Office 365 or this article if you are using CodeTwo Exchange Rules to learn how to access the HTML source view in the Editor. In the HTML source code, find an element (e.g... (ID:708)

Display language of the AD field "Country"

...ode – the country code for the user's language of choice, e.g. 840. When filling the {Country} placeholder, CodeTwo Exchange Rules uses the co attribute. To modify that attribute, follow these steps: Open Active Directory Users and... (ID:474)

How to use regular expressions

...ions are formulas that can be used to match or find character strings by employing wildcards and metasigns. In CodeTwo Exchange Rules family the regular expressions may be used for removing a sensitive content or check if the subject conta... (ID:177)

How to avoid problems while designing the footers in old versions of CodeTwo Editor

...y not be affected by the issues described below. Solution: When designing a signature in older versions of CodeTwo Exchange Rules built-in editor, you should consider points listed below. Please note, that many differences in footers a... (ID:121)