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How to fix common image-related problems in signatures

...ired format conversion Default email format and its conversion in email clients Email format conversion/enforcement by Exchange Server Email format conversion by CodeTwo and other third-party software Images in signatures are not correctly... (ID:467)

How signatures are added to emails sent as / sent on behalf of other users

...es are added by assigning appropriate delegate rights (Send As / Send on Behalf) to user mailboxes in your Office 365 / Exchange organization. Use the links below to learn more. What are delegate rights in Exchange and Office 365? How to s... (ID:710)

CodeTwo Reseller Panel: frequently asked questions (FAQ)

...oftware screenshots? Where can I find product videos? How to get free Not for Resale (NFR) licenses? How to get CodeTwo Exchange Rules Pro and custom signatures for internal use? When can I renew a license key or support contract, or buy m... (ID:810)

How to add a placeholder based image

...he {Photo} placeholder instead. Learn more in the editor's manual for: CodeTwo Email Signatures for Office 365 CodeTwo Exchange Rules family of products Once you upload all images, please follow the steps below: Open Administration Pan... (ID:581)

Understanding basic mail related terms: message header, reply separator, source code, message file

...ders or email headers) are a piece of information that is added to a message traveling through a mail server (including Exchange organizations). This information contains a message trace that allows you to check what servers the message wen... (ID:672)

How to set the format of date and time placeholders

...on (e.g. dd) stands for a part of the date, which is then converted to a real date when your message goes through the Exchange Server. The following list describes all parts of example shown above: yyyy - the year as four-digit number,... (ID:500)

Installation process

CodeTwo Exchange Rules is designed for adding signatures to emails sent from mailboxes hosted on Microsoft Exchange Servers 2007, 2010, 2013 , 2016 or 2019. If you are looking for signatures/disclaimer management tool for Exchange Server...

Supported platforms and requirements

...ws Server 2016, make sure your operating system includes the latest updates. Learn more ^ SP1 is required for CodeTwo Exchange Rules 2013 /2016/2019 only. ^ SP2 is required for CodeTwo Exchange Rules 2013 /2016/2019 only.  It is impo...

Managing access rights

...Management feature that allows you to customize software's permissions. This feature is disabled by default in CodeTwo Exchange Rules , however, you can easily find it in the top menu bar (Fig. 1.) and enable by checking Switch on Access Ri...

How to update or upgrade and what is the difference

...we release a new version with planned improvements (this usually happens every quarter, see version history of CodeTwo Exchange Rules 2019, 2016, 2013 , 2010 or 2007). [maintenance] - the digit in the third position will change only when t...

Licensing

...are sold in the license packs. More information on licensing can be found on the pricing site of each product from the Exchange Rules family. Do I have to renew the license annually? No. Licenses for the software are perpetual. This means...

Hints to getting started

This section describes how to get started with CodeTwo Exchange Rules  by providing hints associated with the program's installation, settings, and configuration. Installation Install the Exchange Rules  Service on Exchange Server equi...

Overview

CodeTwo Exchange Rules is a mail processing solution for Microsoft Exchange that enables centralized management of signatures in a wide variety of environments: from Exchange 2007 via 2010, 2013 , and 2016 to 2019. Unlike the Hub Transport o...

Feedback

...opinion on CodeTwo Exchange Rules 2019 Share your opinion on CodeTwo Exchange Rules 2016 Share your opinion on CodeTwo Exchange Rules 2013 Share your opinion on CodeTwo Exchange Rules 2010 Share your opinion on CodeTwo Exchange Rules 2007...

Program's architecture

CodeTwo Exchange Rules  is a program used for adding footers to messages traveling through the Exchange Server. Its architecture is based on two components responsible for the creation of email rules and their processing: Exchange Rules ...

Hybrid environments

CodeTwo Exchange Rules supports installation in hybrid environments with Exchange Server on-premises and Exchange Online (Office 365). Successful deployment of the software in hybrid environments relies on proper mail flow configuration by...

Sender

...Checkbox not marked. Primary SMTP email address only Each Alias Exception: rule is not triggered in the case of Exchange 2013 , if sender of a message is external Addresses defined in the list of addresses field: Particular alter...

Installation

CodeTwo Exchange Rules is designed to work with five versions of on-premises Exchange Servers: 2007, 2010, 2013 , 2016, and 2019 as well as with hybrid environments (Exchange Server on-premises tied with Exchange Online / Office 365). If yo...

Update to the CodeTwo Exchange Rules software family – OAuth 2.0 support and more

If you are using our software to manage email signatures and disclaimers in Exchange, then this news is for you. We released a new version of the following products from the CodeTwo Exchange Rules family: CodeTwo Exchange Rules Pro CodeTwo Exchange Rules 2019 CodeTwo Exchange Rules 2016 CodeTwo Exchange Rules 2013 The new version brings [...]

New email signature manager for Exchange 2019 + CodeTwo Exchange Rules product family update

Our CodeTwo Exchange Rules family of products has been expanded with a new solution designed for Exchange Server 2019 – CodeTwo Exchange Rules 2019. The program allows you design and deploy email signatures and disclaimers centrally, for each user or group of users in your organization. Plus, it comes with a ton of features that [...]

Blocking basic authentication in Office 365 (Microsoft 365)

The article was updated on February 25, 2021 Due to the Covid-19 pandemic, there was a huge change of plans concerning disabling basic authentication in Microsoft 365 (for connections to Exchange Online). The complete shutdown has been postponed indefinitely. While it gives organizations much more time to prepare, it’s a good idea to get tenants [...]

How to block external access to Exchange admin center in Exchange 2019 via Client Access Rules?

[Update]: This post was updated on May 08, 2020. One of the most interesting security options in Exchange 2019 is the Client Access Rules feature. It allows the administrator to define rules to block or limit access to EAC (former ECP) and to EMS (Exchange Management Shell). This functionality was not present in previous versions of [...]

What’s new in Exchange 2019?

It has become a sort of a tradition to use the admin’s blog for informing you on what’s new in the newest Exchange Server version. Now, it is time to answer the question: What is new in Exchange 2019? Judging from the Exchange Server 2019 Now Available post, you could assume that Exchange 2019 does [...]

How to set up server-side email signatures on Exchange Server 2019

Exchange Server 2019 offers a way to configure a global or server-side email signature. Although it is more often referred to as “disclaimer” feature, it is often used to configure automatic HTML signatures. Why is this better than email signatures set up by users? By applying organization-wide email signatures on Exchange Server 2019, you can [...]

How to set up different email signatures for a shared mailbox and user mailbox in Office 365?

There are three options to choose from to add different signatures to user mailbox and shared mailbox emails. The first method is to create two separate signatures in Outlook, the second requires mail flow rules on the server side and the third involves the use of CodeTwo Email Signatures for Office 365. It is a [...]

Message tracking logs in Exchange Server

Possible uses for message tracking logs Message tracking logs location and structure Configure message tracking What is in the message tracking logs Using the Get-MessageTrackingLog cmdlet Message tracking logs are a valuable source of information for any Exchange admin. While Office 365 has its message tracing, which works just fine, on-premises Exchange stores much more [...]

Exchange 2016 and SharePoint 2016 integration (part 2) – calendar overlay & site mailbox

In the previous article about Exchange vs SharePoint integration, I have explained how to configure email alerts and an email-enabled library. The first part of the article also contains information about the test environment I use. This article is dedicated to calendar overlay and creating a site mailbox with an email-enabled library. As a quick [...]

Office 365 litigation hold vs retention policy – what’s the difference

[Update] This post was updated on October 18, 2017. Office 365 and on-premises Exchange offer some native means of protection against losing precious data. Lately, a lot of changes have been introduced in the Exchange Security & Compliance Center. A retention policy and a litigation hold can be used to add a layer of protection against [...]

Setting an auto reply for a shared mailbox

[Update] This post was updated on January 30, 2018 To configure a professional auto-response (not an Exchange Out Of Office message, which is sent only once per sender) for a shared mailbox, apply one of those solutions: Set an auto reply for a shared mailbox in Outlook Set an auto reply for a shared mailbox with the CodeTwo [...]

Setting an auto reply for a distribution group

First, let’s get one thing out of the way – distribution groups cannot send automatic responses by themselves. Using Reject the message with the explanation / enhanced status code transport rule actions to send auto-replies for a distribution group is not a good idea either. Firstly, because it defeats the whole purpose of maintaining a [...]

Exchange/Office 365 Hybrid Configuration Wizard – step by step guide

Deploying a hybrid environment is one of the most complicated tasks a system administrator faces during migration to Office 365. It might take weeks of collecting data about the infrastructure, reading publications, planning migration stages and testing. What is more, even with all this effort, there is no guarantee that everything will turn out just [...]

How to block sending out-of-office messages on Exchange Server for external recipients?

Sometimes you may need to prevent auto-reply messages from being sent to people outside of your organization. No matter what the reason is for such a setting, you can quickly block out-of-office messages (OOF) directly on the Exchange Server. This way you can ensure that all users in your organization have the out-of-office messages blocked [...]

Email disclaimers on Microsoft Exchange Server’s side

(First published Jan 16, 2014) Server sided email disclaimers belong to one of the most desired features among server administrators. Although the need for this functionality has been consistently increasing throughout the past years, Microsoft still hasn’t disclosed a robust built-in Exchange Server mechanism that would fully satisfy the needs of IT professionals. Let’s take [...]

How to save outgoing email attachments in SharePoint library?

CodeTwo Exchange Rules Pro is the ultimate powerhouse tool in the hands of an Exchange administrator. On a very general level it lets you create rules that redefine email flow and modify email content in your organization. A common example of the program’s application is extended control over server-level email signatures. There are, however, numerous [...]

Exchange 2013 components inactive

Installing a new Cumulative Update (CU) on the Exchange Server is always somehow stressful. If something goes wrong, you may be left with a corrupted/not working Exchange Server what means a financial loss to your company. To prevent this scenario from happening, make sure you always create an up-to-date backup copy before starting the CU installation [...]

The differences between Exchange 2016 and Exchange 2013

It’s been a while since Exchange 2016 was published and some of you probably are long after the first impressions and experiences in working with the newest release. Those of you, who haven’t had this pleasure yet, need to know that moving to Exchange 2016 doesn’t have this offbeat taste and Exchange 2013 users should [...]

How to track attachments in Exchange 2013/2016/2019

[Update]: This post was updated on April 18, 2017. One of the security issues that are troubling system administrators these days is to keep track of email attachments that were sent and received in the organization. Since files attached in emails might contain malicious software, sensitive information or just simply grow the email database size [...]

Email rules on Exchange Server explained

Email traffic increases steadily each year. In 2012, users were sending 144 billion messages a day, while in 2014 this number reached 191.4 billion. According to the Radicati report the volume of sent emails will hit the 201 billion mark in 2015. With such a big volume of data, it is quite a challenge to [...]

How to manage users’ photos in Microsoft Lync, Outlook and Exchange Server?

Starting with the 2010 edition of Outlook, Lync and Exchange users are finally able to have their photos displayed directly in Outlook and Lync clients in conversations. This new feature, although extremely helpful for users, brought new challenges from the infrastructure and administration point of view. We probably all know these blurry images appearing in Lync [...]

Email forwarding on Exchange Server 2013/2016/2019

[Update]: This blog post was updated on March 18, 2019. Some organizations may require to automatically forward emails or send a copy of a message to other mailbox on Exchange. The reasons may be different ranging from auditing purposes, data leak protection (DLP), availability, etc. In other words, there are cases when emails from certain [...]