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How to reconfigure obsolete server connections that use Basic Authentication in CodeTwo Backup

Problem: After updating CodeTwo Backup to the new version, some connections are marked as [obsolete] and there is a permanent alert shown on the Bad news card that reads: Server connection '{Connection displayname}' needs to be reco (ID:875)

CodeTwo Reseller Panel: frequently asked questions (FAQ)

This article contains a list of questions frequently asked by CodeTwo partners and resellers. How to place an order? How can I calculate the product price? Can I order multiple products at the same time? Can I transfer a license (ID:810)

How to use app passwords with CodeTwo software

Problem: You have a Microsoft 365 (Office 365) account with multi-factor authentication (MFA) enabled. When configuring a connection to Microsoft 365 in CodeTwo software, you receive the following error: The request failed. The rem (ID:667)

Backup speed

Problem: The backup or restore process is visibly slower than network bandwidth. Solution: In some cases, users may notice that the actual backed up or restored data transfer speed is considerably slower than their network bandwidt (ID:476)

How to find the license key in CodeTwo software

Problem: You need to find the license key for your CodeTwo software. Solution: CodeTwo applications are activated to the full version by entering a 25-character license key that you receive once the order is paid for. Finding th (ID:167)

Overview

CodeTwo Backup is designed to create local backups of your Exchange and SharePoint data sitting on Office 365 and on-premises servers. The program allows you to back up mailboxes, public folders, SharePoint sites and site collections, Offic

Licensing

The licensing of CodeTwo Backup is based on an annual subscription model. When the 12-month subscription period is over, you need to renew your subscription to continue running existing backup jobs and to create new backups. However, you wi

Troubleshooting on-premises Exchange Server connectivity

Typical connection problems for on-premises Exchange servers are described below. Exchange server name vs. IP address Failed to connect to Exchange Server Failed to grant the impersonation rights Failed to connect to target

Troubleshooting SharePoint connectivity

This article contains information on all known connectivity problems related to SharePoint servers (both SharePoint Online and its on-premises version) as well as possible solutions. Problems with configuring a connection to SharePoin

Creating a new connection to Exchange server

To be able to back up your Exchange data in CodeTwo Backup, you first need to configure a connection to your server. The program allows you to configure multiple connections to Office 365 (Exchange Online) and on-premises Exchange servers.

Creating a new connection to SharePoint

CodeTwo Backup allows you to connect to multiple SharePoint servers, both online (Office 365) and on-premises. You can configure the connection when creating a new backup job or directly from the program’s Dashboard, by clicking the Setti

Creating Exchange backup jobs

This article describes how to configure an Exchange backup job to create a local backup of your Office 365 or on-premises Exchange mailboxes and public folders. Use this job to back up: user mailboxes (including archived mailboxes)

Creating SharePoint restore jobs

Backed-up SharePoint data can be restored from a local storage to the original location or another SharePoint server (Office 365 or on-premises). This is achieved with restore jobs. CodeTwo Backup allows you to restore entire SharePoint sit

Activation

If you have installed the trial version of CodeTwo Backup, you do not need to reinstall the program or use any other installer to activate it to the full version. Simply use the product license key that you have received after finalizing yo

Dashboard and alerts

The Dashboard tab lets you monitor the operation of the program and navigate to other tabs or cards. It also allows you to control some of the functions of the program, including jobs, storages, server connections, and alerts. The Dashboard

Creating SharePoint backup jobs

This article explains how to configure a SharePoint backup job to create a local backup copies of your SharePoint Online or on-premises SharePoint Server data. This type of job lets you back up: SharePoint team sites (SharePoint Onlin

Supported platforms and requirements

The tables below contain all the information regarding system requirements and supported platforms for CodeTwo Backup. Software components The program consists of two main components installed together:

Installation process

CodeTwo Backup can be installed on any computer that meets the installation requirements. This includes both physical and virtual machines. The program is also available on Azure Marketplace, which means you can easily deploy it on Azure vi

Troubleshooting Office 365 connectivity

When you verify connection settings in the last step of the Exchange connection wizard, CodeTwo Backup performs the following actions: it registers itself in Azure Active Directory of the tenant to which you are configuring the connection (

Quick guide to creating and restoring backups

This section describes step by step how to create a continuous backup job for multiple source mailboxes located in Office 365. This job will be triggered during the week, outside the working hours. You will also learn how to restore severa

Monitoring jobs

The Jobs tab of CodeTwo Backup (Fig. 1.) has two main functions. First, you can create and manage all jobs from here. Second, it holds details about all defined jobs: backup, restore, and archive. Fig. 1. The Jobs tab of CodeTwo Ba

Creating Exchange restore jobs

CodeTwo Backup can restore mailboxes and public folders from a local storage to a chosen Exchange server (Office 365 or on-prem) via restore jobs. You can also choose to restore only selected folders (Inbox, Sent Items, etc.) or items (ind

Backup model

This article describes the algorithm behind the backup model. CodeTwo Backup is an incremental backup software solution designed for both Office 365 and on-premises Exchange and SharePoint servers. Incremental backup means that only the

Creating a new storage

To be able to back up any data, you first need to create a new storage. There are two ways to do so: Directly in the Administration Panel: go to the Storages tab and click New on the menu bar (Fig. 1.). Fig. 1. Opening th

Create backups

CodeTwo Backup creates backups of your Exchange data (mailboxes and public folders) as well as SharePoint data (site collections, team sites, and OneDrive for Business) by running backup jobs. The backed-up data is kept in storages. Each

Configuring an archive job

This article explains how to configure an archive job for a selected storage.  Start by opening the archive job wizard. You can do it: from the Jobs tab, by clicking New > Archive storage on the top menu (Fig. 1.), Fig.

Installation overview

This section includes the essential information required to install the program in your environment. Installation process How to update or upgrade and what is the difference Reinstall or move to a different machine How to unin

Data retention policies

Backing up your Exchange and SharePoint data can quickly use up the available storage space, no matter how large it is. To keep your storage growth under control and avoid situations when all your local drives are full, CodeTwo Backup comes

Restore backups

CodeTwo Backup can restore data from a storage to a chosen location via restore jobs. It is possible to restore entire mailboxes and SharePoint sites (site collections, team sites, and OneDrive for Business sites), as well as individual i

Troubleshooting

This section describes the most common problems associated with connecting to Office 365, Exchange server, and SharePoint server, along with proposed solutions. Use the links below to learn more: Troubleshooting Office 365 connectivit

First steps

First time using the program? Here are some useful links: Supported platforms and requirements – see the technical specifications required to use the software. Installation overview – find out how to install, update, reinstall

Archiving to PST

This article explains how to configure a PST archive job for a selected storage in order to export your Exchange data (mailboxes, public folders, etc.) to PST files. The PST archive job will create a separate PST file for each mailbox and p

Server connection

CodeTwo Backup is designed to work with Exchange Online and SharePoint Online included in Office 365 as well as on-premises Exchange and SharePoint servers. In all these cases, the software uses the administrator account (that has appropria

Log files

CodeTwo Backup generates log files for all kinds of jobs. They are all kept together within the software's subfolder in the %ProgramData% folder along with some configuration and statistics files. Sending logs to CodeTwo Support If yo

Data archiving

CodeTwo Backup saves data in local repositories called storages. For safety reasons, the backed-up data can be stored only on local disk drives. As the volume of the backed-up data increases, the storage volume increases. To avoid situation

Archiving storages and importing archives

CodeTwo Backup saves the backed-up data in local repositories called storages. For safety reasons, storages can be created only on local disk drives. To avoid storing a lot of unnecessary data locally, and keep storage growth under control,

Scheduler and activity periods

The two main features of CodeTwo Backup – backing up and restoring data – are realized via the so-called jobs. A backup job, once configured, can be executed either manually or automatically, by using a built-in scheduling capability. T

Trial version

The trial version of CodeTwo Backup can be used for free for 30 days. During this period, the program offers the same functionalities as the full, licensed version, with the following exceptions: you can restore up to 5 items from eac

Scheduling backup jobs

Backup jobs don't need to be completed in one go. They can be automatically paused and resumed at your convenience. For example, you may want to run a 10-hour backup job in 2-hour batches, backup your data only when the workload on your s

Data storage

Data storage characteristics CodeTwo Backup keeps the backed-up data in a local resource referred to as storage. A storage consists of a folder tree that resembles the structure of a mailbox or SharePoint site. All items backed up by the

Mapping SharePoint users, groups and permissions

CodeTwo Backup allows you to restore backed-up SharePoint (including OneDrive for Business) data to the original or another SharePoint server. This data also includes permission levels assigned to individual users or groups of users. When r

Data restoring

Choosing data to restore CodeTwo Backup has the ability to restore data from your backups. To simplify the selection of data to be restored, it is possible to search and browse through the backed-up data directly in the program. This

How to update or upgrade and what is the difference

The version number The program's version is always visible on the title bar of the main window of the program. It consists of 4 numbers separated by dots, e.g. 2.0.0.225. The version number uses the following pattern: [major].[minor].

Storages

A storage is a target destination where the program saves the backed up data. It is also a place from which backup data is restored. Both Exchange/Office 365 and SharePoint data can be backed up to the same storage. However, you cannot bac

Configuring server connections

CodeTwo Backup connects to your environment through the use of server connections. All configured server connections are visible on the Dashboard tab, on the Defined server connections card (Fig. 1.). Fig. 1. The Defined server conne

Uninstall CodeTwo Backup

Removing CodeTwo Backup is as easy as uninstalling it from the Windows Control Panel: Go to your Windows Control Panel. Click on Programs and Features (or Add or Remove Programs in older Windows version). Find CodeTwo Backup on th

Understanding CodeTwo Backup

This section contains conceptual descriptions of all features of the program. If you want to know how to configure each feature, go to the respective section in this manual: Creating data backup Restoring backed up data Archi

Feedback

Your feedback is very important to us. It has continuously helped us develop better applications and we strongly encourage you to send us your concerns and suggestions about new and existing features. Your opinion shapes new functionalities

Importing archives

Archives created with archive jobs in CodeTwo Backup can be imported back to the program. A short, four-step wizard will guide you through the import archive job configuration. Warning It is not possible to import data from PST ar

Monitoring and diagnostics

There are several ways to monitor the software and diagnose problems in CodeTwo Backup: Dashboard serves as the command and control interface for the software and displays alerts. Alerts (including email notifications) warn softw

Program's components

The architecture of CodeTwo Backup resembles a client-server model. There are two main components of the software: the Backup Service and the Administration Panel. Both of them have to be installed, but serve different purposes and run inde

Filtering and previewing items to be restored

This article will help you navigate the Backups tab, where you can preview the contents of each storage and choose items that you want to restore. Follow the links below for additional information: Selecting a storage Previewing ite

How to reinstall the program or move it to a different machine

Sometimes you may need to reinstall the program or even move it to a different computer. Keep reading to learn how to do that. Reinstallation Reinstallation of the software is rarely required. However, it may happen that it will be

Managing existing connections

All server connections defined in the program can be easily configured via the Manage server connections window. To open this window, go the Dashboard tab of the Administration Panel and click the Manage () button in the upper-right cor

Getting started

The links provided below lead to essential information about the system requirements of CodeTwo Backup as well as how to install the program in your environment. Supported platforms and requirements - the list of supported Exchange a

Upgrade to version 2.x

The upgrade is free of charge for all clients who already own a valid license key for version 1.x of CodeTwo Backup. New clients should simply purchase a new license. See the details below. New clients If you don't own a version 1.x l

Managing existing storages

Each storage created in the program can be managed from the Storages tab in the Administration Panel. You can: Add an existing storage Edit storages Remove storages Adding an existing storage To add an existing storage,

Monitoring storages

Since storages are in constant use by running (active) jobs, you can check their status in three different places in the Administration Panel. You can monitor your storage: on the Storages card on the Dashboard tab (Fig. 1.). The

How does CodeTwo Backup work?

The program is a desktop application that connects with your Office 365 (Microsoft 365) tenant via Exchange Web Services (EWS) and Microsoft Graph, and with SharePoint Online via SharePoint API. CodeTwo Backup reads the contents of users' mailboxes, public folders, as well as SharePoint Online and OneDrive for Business sites and creates their copy that you can keep on local drives or in the cloud storage (if the program is installed on a cloud-hosted virtual machine). In order to connect to your server, certain requirements need to be fulfilled. When establishing a connection to SharePoint Online, if you are providing credentials of an admin account that has multi-factor authentication enabled, you need to use an app password instead of the regular Office 365 password. Learn more

The administrator sets up backup jobs by configuring criteria in the program. There is an option to specify what data should be backed up once the backup job is launched, and where the backup copies of mailboxes should be stored. 

The program can perform a one-time backup job or backup data in cycles. During the first cycle, a complete backup copy is created. It means that all items meeting the criteria defined in the job configuration are saved to the specified storage. During subsequent backup cycles, incremental backup copies are created. During the incremental backups, the program scans mailboxes in search of changes in items or newly arrived items and backs them up upon detection. 

The administrator can choose to restore entire mailboxes, selected folders or single items. When restoring SharePoint data, the administrator has options to select entire site collections and team sites or individual sites, libraries, folders and items. The program also allows restoring Office 365 users’ personal sites in OneDrive for Business service and individual documents. Data can be restored to the original location, or a different folder/mailbox/site or even another Office 365 tenant.

More technical details about CodeTwo Backup (user’s manual)

Is there a free trial version available? What are the limitations?

Yes, there is a trial version available.

The program can be used for testing purposes for 30 days. During that period, you can run fully functional backup jobs. The only limitation of the trial version is that, while restoring data, you will be able to restore only 5 items per folder. There is also an option to trial the restore feature without the 5-items-per-folder limit. You can contact CodeTwo Customer Service to get a special temporary license key that allows you to restore unlimited items per folder for a few mailboxes.

Unless you activate the program with a license key, all backup and restore jobs will be switched off after the trial period ends.

Download the trial version

Where do I install it?

CodeTwo Backup can be installed on any machine (physical or virtual) that is connected to the Internet. Detailed information on system requirements can be found on the program’s download page.

You can also get more details on the installation process in the user's manual.

Do you provide storage for backup copies?

No.

The program’s main purpose is to give you the ability to create offline backup copies of users’ Office 365 (Microsoft 365) mailboxes. Therefore, it is designed as a desktop application that saves data to local storages/hard drives. This storage model reflects the widespread legal requirement concerning data archiving, backup and recovery, according to which archived/backed up data can’t be stored by a 3rd party cloud service. 

Can I backup mailboxes to a cloud storage?

No, at least not directly from an on-premises environment.

The current version of CodeTwo Backup for Office 365 only lets you create storages locally. However, you can still keep your backup storage in the cloud by installing the program on a cloud-hosted virtual machine (or by deploying a virtual machine in Azure portal with our program pre-installed; learn more).

We are also considering adding support for 3rd party cloud services in future releases. If you require such a feature, please contact us to submit your feature request.

Can I in any way integrate CodeTwo Backup for Office 365 with Microsoft Azure cloud services?

Yes, you can. CodeTwo Backup for Office 365 is available on Microsoft Azure Marketplace, from where it can be easily deployed on a dedicated Azure VM (learn more). This will allow you to keep your backed-up data in the cloud or to run backup jobs remotely. Additionally, you can use Azure Managed Disk as a storage space for your data backups. Such managed disks can be detached, if not used, or moved across other virtual machines in your resource group. Integrating CodeTwo Backup for Office 365 with Azure provides you with even more storage and security options for your backed-up data.

What are the storage size requirements?

The storage size requirements are determined by the amount of data that you need to backup. The program itself doesn’t impose any storage size limits. Used and free space can be easily verified at any time in the CodeTwo Backup user’s interface. 

Installation and system requirements

How is the program licensed? What is the price?

The license for the program is sold in an annual subscription model. One license is taken per each backed-up user. To back up shared resources such as public folders and SharePoint data, you need to assign licenses to each user who has access to and can modify the contents of a certain resource. The license has to be renewed after one year if you want to continue backing up your data. You can’t pay for the subscription monthly. Learn more on the pricing page.

If you don’t renew your subscription, you won’t be able to run backup jobs anymore. However, you will still be able to restore data already saved in your storages.

Can I reassign a license of a user who left the company?

Yes, you can.

Starting with version 1.6, CodeTwo Backup for Office 365 allows you to release a license from one user and assign it to another one – the only condition is that you need to wait at least 30 days (from the moment you originally assigned that license) to be able to assign the license anew.

Find out more about licensing

How are Office 365 group and shared mailboxes licensed? And what about other types of mailboxes?

To back up a certain Office 365 (Microsoft 365) group mailbox, you need to assign a license to all users who are members of that group. The same licenses can be used to back up data from those users’ mailboxes as well.

CodeTwo Backup for Office 365 also allows you to back up archive (in-place archive) mailboxes, shared mailboxes, SharePoint site mailboxes and resource mailboxes (room and equipment). These types of mailboxes do not require any licenses if they are not assigned an Office 365 (Microsoft 365) license that includes Exchange Online. For more information about licensing, see the program’s manual.

Learn more about CodeTwo Backup for Office 365 pricing

My Microsoft 365 subscription has grown bigger. How can I obtain extra licenses?

You can get additional licenses at any time using the order form. Select Additional licenses in the first step and follow the onscreen instructions. Note that you will be asked to provide your current license key which you want to expand.

Adding licenses to your subscription does not change its expiration date. The price of additional licenses will be reduced by the cost of the used period of the first subscription.

What is backed up by the program?

CodeTwo Backup for Office 365 backs up Exchange Online user mailboxes, Office 365 (Microsoft 365) group mailboxes, archive (in-place archive) mailboxes, shared mailboxes, resource (room and equipment) mailboxes, public folders, as well as SharePoint Online and OneDrive for Business sites. All typical Exchange Online mailbox folder types and item types are supported. The program also can be used to create copies of Teams data that resides within SharePoint team sites and OneDrive for Business.

You can use CodeTwo Backup for Office 365 to back up data from on-premises Exchange and SharePoint servers as well. For more details on supported scenarios, see our user’s manual.

In the current version, the program doesn’t support Skype for Business and Project Online backups. If you need these features, please contact us to submit your feature request.

Does the program support Microsoft Project Online backups?

No, in the current version, the program doesn’t support Microsoft Project Online backups.

If you need this feature, please contact us to submit your feature request.

Can I export mailbox data to PST files?

Yes, you can. To do this, you have to first use CodeTwo Backup for Office 365 to create a backup of the mailboxes you want to export to PST files. Then, use the Archive to PST option on the backup storage that was created in the previous step. This, in effect, will result in creating PST files for the respective mailboxes.

What's more, you can run the program to cyclically archive your backed-up mailboxes to PST files. Thanks to the possibility of setting up an archive retention policy, you may decide how many recent PST archive files are to be kept on hard disks.

Can I backup mailbox items within a certain time range?

Yes.

CodeTwo Backup lets you choose time filters for mailbox items while configuring the backup job. For instance, it lets you decide whether to backup items older or not older than a specified number of days.

More about the backup job configuration

Are there any item size or speed limits imposed by the program?

No.

The program uses EWS to connect to the source Office 365 (Microsoft 365) tenant and to copy the mailbox contents. It also uses SharePoint API to connect to SharePoint Online. The speed of data transfer can be determined by many factors, independent from the application itself, e.g. network bandwidth, EWS performance.

What is more, the program doesn’t put any limits on the size of backed up items.

What are the general requirements to use the program?

The general system requirements to use CodeTwo Backup can be found on the download page and in the user's manual. The program can be installed on any Windows computer, starting from Windows 7. In order to be able to run any jobs in the program, the computer has to be connected to the Internet (broadband connection is recommended), and the account used to log in to the Office 365 (Microsoft 365) tenant has to have global admin’s rights.

Are Outlook rules backed up as well?

No.

Outlook rules are stored on the mail client’s side. CodeTwo Backup backs up mailbox and public folders data only. If you need to back up Outlook rules as well, please contact us to submit your feature request.

Can users work with their mailboxes, OneDrive and SharePoint sites during the backup process?

Yes.

The backup process is totally invisible to users. The program doesn’t interfere with users' ability to access and use mailboxes, OneDrive for Business and SharePoint while these resources are being backed up.

Can I back up mailboxes to a shared network drive/storage?

Yes, you can. CodeTwo Backup for Office 365 creates backups on a local drive in data repositories called storages. A storage can then be archived to a shared network drive through archive jobs. To archive your Exchange and/or SharePoint data, complete the following instructions:

  1. Using CodeTwo Backup for Office 365, perform a backup for the chosen scope of data to a new or existing storage. You can also set a retention policy on that storage. Learn more…   
  2. On the Storages tab, choose the currently used storage and use the Archive option. Next, browse the network target folder path in the Target archive step of the archive job wizard and set the chosen location. Learn more…

Why do I need CodeTwo Backup for Office 365?

The program will help you create backup copies of an important mailbox and public folders data as well as SharePoint Online and OneDrive for Business sites. Additionally, the fact that backup copies can be stored locally allows for unlimited offline access to data stored in those copies.

All backups are managed centrally, which means that you can create and manage backup and restore jobs from one workstation.

CodeTwo Backup for Office 365 is also helpful when you need to comply with the law and keep the mailbox data to make it available for legal actions. When it is necessary, you can search for certain items and, if they were deleted, recover them.

Thanks to that, you will also be ensured that no important emails or other types of data are damaged or lost forever – no matter whether it was deleted by accident or it was caused by malicious behavior, you will be able to retrieve every single item.

Does the program support MFA?

Yes, when configuring a connection to your Office 365 (Microsoft 365) tenant you can use credentials of admin accounts with multi-factor authentication enabled. However, when connecting to SharePoint Online, simply use the app password instead of your regular Office 365 credentials.

See how to generate an app password and use it with CodeTwo software

Will I be able to use the program to back up Office 365 once Microsoft disables Basic Authentication in Exchange Online?

Yes, you will. CodeTwo Backup for Office 365 uses Modern Authentication (OAuth 2.0 authorization protocol) to access Exchange Online. However, if there are any Exchange Online connections marked as obsolete in the program, make sure to reconfigure them before Basic Authentication is disabled by Microsoft. These connections were created in the previous versions of CodeTwo Backup for Office 365 and still use Basic Authentication. Learn more

Access to Exchange Online via Basic Authentication protocol ended in October 2020 for newly created Office 365 (Microsoft 365) tenants and existing tenants that have no recorded usage of this protocol. Microsoft planned to disable Basic Auth for all tenants in the second half of 2021; however, as of February 2021, this has been postponed until further notice (learn more on Microsoft's site).

CodeTwo backup tools update – support for OAuth 2.0 and archive mailboxes

Version 2.3.x of CodeTwo Backup (CodeTwo Backup for Office 365 and CodeTwo Backup for Exchange) is now available. Together with the usual improvements in performance and stability (you can expect less throttling), the new release also includes some great new features: support for Modern Authentication (OAuth 2.0), backup and restore of archive mailboxes, shared mailboxes [...]

CodeTwo Backup for Office 365 is now the Microsoft preferred solution on Azure Marketplace

Not so long ago, we announced that CodeTwo Backup for Office 365 could be deployed directly from Microsoft Azure Marketplace and used to create cloud backups of your Microsoft 365 (Office 365) data. Two months later, we are pleased to announce that our comprehensive backup and recovery tool has been recognized by Microsoft as their [...]

CodeTwo Backup for Office 365 available on Azure Marketplace

We are pleased to inform you that CodeTwo Backup for Office 365 in now listed on Microsoft Azure Marketplace. This means you can now use a pre-configured Azure virtual machine with our app to back up Exchange Online mailboxes, SharePoint Online sites, as well as OneDrive for Business and Teams data. It only takes a [...]

CodeTwo Backup solutions update: new licensing & features

CodeTwo Backup solutions provide an easy and reliable way to back up and restore Office 365, Exchange, SharePoint and OneDrive for Business data. The new version of CodeTwo Backup for Office 365 & CodeTwo Backup for Exchange is another step towards providing the most comprehensive backup and disaster recovery solution for your organization. The most [...]

CodeTwo Email Signatures for Office 365 gets a brand new signature template editor

CodeTwo Email Signatures for Office 365 now comes with a brand new Signature Template Editor – a built-in WYSIWYG editor designed to make the signature composing process much simpler, faster and more intuitive.  With the latest update to CodeTwo Email Signatures for Office 365, you get a totally revamped signature template editor. The major change is [...]

CodeTwo Backup solutions update: version 2.1

We have just released new, updated versions of CodeTwo Backup for Office 365 and CodeTwo Backup for Exchange. The version 2.1 introduces new features, which have been developed in response to your most frequent feature requests, namely: SharePoint & SharePoint Online retention and archiving, OneNote backup. Thanks to this update, the program has become an [...]

World Backup Day 2019

On March 31, 2019 we celebrate the World Backup Day, a special day reminding us of the importance of data backups. This is a perfect time to look closer at you company backup systems. Are they in place? Do they actually work and can you use them when it’s really needed? To me this is [...]

How CodeTwo Backup tools can help you back up SharePoint Online and OneDrive for Business data

We are excited to let you know that our backup solutions, CodeTwo Backup for Office 365 and CodeTwo Backup for Exchange, have been upgraded to version 2.0 and now support SharePoint on-premises, SharePoint Online and OneDrive for Business backups. Together with mailbox and Public Folders backup features, companies using these tools gain the ability to [...]

CodeTwo products with TLS 1.2 support released

Starting October 31, 2018, the support for Transport Layer Security (TLS) versions 1.0 and 1.1 is discontinued in Office 365. This means that TLS 1.0 and 1.1 will still work, but Microsoft will not provide support in case of connection/compatibility issues. For this reason, we have updated all our software that connects to or otherwise [...]

Get CodeTwo Email Signatures for Office 365 with a free backup tool subscription

We are excited to let you know that our cloud-based email signature solution, CodeTwo Email Signatures for Office 365, comes with a free 1-year subscription for our Office 365 Backup tool! Keep reading to learn more. All new customers who purchase a 1-year subscription of CodeTwo Email Signatures for Office 365 (our application for central [...]

How to export Office 365 mailboxes to PST using eDiscovery

This video tutorial shows how to export Office 365 mailboxes to PST file format with a native eDiscovery tool. Thanks to that, you can create local copies of your mailboxes, which later can be recovered using Outlook Import/Export tool. Transcription If you’re looking for a way to export Office 365 mailboxes to PST files, this [...]

How to back up Exchange and Office 365 public folders to a local drive

We are happy to announce that a long awaited feature has been added to our backup solutions. Starting with this update, CodeTwo Backup for Office 365 and CodeTwo Backup for Exchange are all set to back up public folders in Office 365 and Exchange environments. CodeTwo Backup programs are secure solutions that allow to save [...]

CodeTwo Backup version 1.5 released!

We have just released updates to our Office 365 and Exchange mailbox backup solutions – CodeTwo Backup for Office 365 and CodeTwo Backup for Exchange. This update provides some major fixes to programs’ functionalities including: changes to the Backup Job Time Filter (filter parameters were not applied to selected users) improvements to the restore functionality [...]

CodeTwo Backup for Exchange and CodeTwo Backup for Office 365 have been updated to version 1.4!

With the latest version 1.4 we have prepared a bundle of new functionalities and fixes to our backup software which deals with easily customizable granular and incremental local backup operations of mailboxes on on-premises Exchange and Office 365 platforms. In the newest versions of CodeTwo Backup for Exchange and CodeTwo Backup for Office 365 we have [...]

CodeTwo Backup update 1.3 – New enhanced UI!

Our CodeTwo solutions for performing backups, restore jobs and keeping mailbox data on local drives, have just been upgraded to the version 1.3. CodeTwo Backup for Office 365 and CodeTwo Backup for Exchange gained new UI features which boosted up the programs’ functionalities and eased administrator’s work with a few improvements. CodeTwo developers added two [...]

Convince your boss to back up Exchange/Office 365 mailbox data!

As an Exchange/Office 365 administrator, you are perhaps loaded with work to make sure everything functions smoothly and no disaster is going to affect your company. There is no need to mention that a situation in which the company cannot function properly due to unexpected technical issues is the boss’s hardly favorite one. However, when [...]

Archive Exchange & Office 365 mailboxes to PST – CodeTwo Backup updated!

We are excited to announce that three long-awaited features have been added along with the newest versions of our backup tools CodeTwo Backup for Office 365 and CodeTwo Backup for Exchange. Starting from this version, it is possible to: archive mailbox data kept in local storages (also to .pst files) set up a retention policy [...]

How to backup Office 365 mail to local drive?

Have you ever wondered whether to backup Office 365 emails and store them locally? Perhaps you have already thought of a native backup solution that would help you to keep your emails somewhere safe and, if necessary, to restore them at any time. Everyone who is concerned about fulfilling legal requirements related to electronic record retention, keeping [...]

Version 1.1.0 of CodeTwo Backup for Office 365 has been released

We have just released the first official update to our youngest product, CodeTwo Backup for Office 365. The program had its premiere just a few weeks ago. It is the first full-blown solution on the market allowing Office 365 administrators to create, keep and restore local backup copies of Exchange Online mailboxes. The newest release introduces an important [...]

Offline backup & restore solution for Office 365 mailboxes

The lack of an offline mailbox backup tool was, for several years now, making Office 365 administrators slightly anxious. Despite the 99.9% uptime and in-depth security advertised by Microsoft, most major concerns were never addressed. What about backup media diversification? Compliance with laws mandating storage within country borders? Reversal of random damages and mishaps? All [...]

Mailbox size in Microsoft 365 (Office 365)

Microsoft 365 (or to be more precise, Exchange Online) has certain mailbox size limits. Those limits depend on two variables: the subscription plan assigned to the mailbox and the mailbox type. This article shows what the maximum mailbox size is, how to increase mailbox size, how to check the current mailbox usage for all mailboxes [...]

How to recover user emails in Microsoft 365

If you are a Microsoft 365 administrator, it’s only a matter of time before you are tasked with restoring deleted emails (or other mailbox items). While you can use eDiscovery to recover deleted items, there is an easier way which lets you restore deleted items straight back to where they originated from. Below, I’ll describe [...]

Export Microsoft 365 mailboxes to PST with PowerShell

Exporting Microsoft 365 mailbox content to PST is usually used for litigation purposes. However, it also works as a workaround for backup, archiving and migration. In a previous article, I’ve shown you how to use this mechanism with the eDiscovery tool. This article demonstrates how to produce similar results using PowerShell and New-ComplianceSearch cmdlet (with [...]

How to back up Exchange Online mailboxes

The question should no longer be whether to back up Exchange Online mailboxes or not, but how to do it. It’s no secret that your Office 365 data isn’t a responsibility of neither Microsoft nor any Office 365 services provider. To make sure your Exchange Online mailbox data is available and recoverable at all times, you [...]

Export Exchange mailbox data to PST with PowerShell (video guide)

Exporting mailboxes to PST is a well known workaround for backup, archiving and migration of Exchange mailboxes. The video below shows all the steps required to export emails, contacts, calendars and other mailbox items to a Personal Storage Table (PST) files. Video's transcription Exporting mailboxes to PST is the native Exchange Server’s answer to the [...]

What is the difference between archive and backup? – Infographic

I can see very often that the difference between archive and backup is not equally sharp for everyone. If you are an active user of tech forums, you perhaps also noticed the foggy conception when it comes to deciding on whether the company actually needs backup or archive or maybe both. As a response to [...]

SharePoint Online Migration

SharePoint has become a platform for secure collaboration in many organizations all around the globe. Especially after the introduction of SharePoint Online. Because of this popularity, most companies have grown used to using SharePoint on a daily basis. As a side effect, the SharePoint site collections have been growing more and more ever since. SharePoint [...]

How to back up SharePoint Online and OneDrive for Business

[Update] This post was updated on April 26, 2019 SharePoint Online and OneDrive for Business are one of the most common places to store company data. Procedures, various templates, documents in creation, runbooks – those are only a few examples of what kind of documents reside in SharePoint Online and OneDrive for Business. Those documents are [...]

How to archive former employees’ mailboxes in Office 365?

Whenever an employee leaves a company, admins need to follow a certain procedure. In Office 365, depending on the company’s best practices, you need to disable user’s ability to sign in, or simply delete a user entirely. Those are some standard activities you could probably perform while sleeping. The tricky part is that you might [...]

GDPR compliance and Office 365 backup

GDPR, or General Data Protection Regulation, is a phrase that has become quite popular lately. No surprise there – it is hard not to get interested when you hear about fines which can go up to €20 million or 4% of a company’s annual revenue. Although it is legislation which is introduced by the European [...]

All you need to know about Office 365 and Exchange mailbox backup

Update: This article was updated on March 13, 2020. Mailbox backup is a particular area of IT. While it is one of the most important ways to ensure business continuity, it is also one of the most neglected practices. This detailed guide covers the subject of mailbox backup for Office 365 and Exchange: from the [...]

Cloud vs local backup – which one is better?

Which backup solution is better? If you are looking for a simple answer, pointing to the better solution, this article isn’t probably for you. Cloud and local backup solutions are different and to decide which one is better for you, you will have to consider all their pros and cons. The comparison below shows you [...]