Knowledge Base

How to share my personal folder with other users

This article is meant for users of CodeTwo Public Folders. This software has been discontinued. You can check the list of currently available CodeTwo products here.

You can share your personal folders with other users and grant them respective access rights allowing them to edit your Outlook items. To share your personal folder, follow the steps below:

  1. Choose Public Folders, My shared folders from the Outlook menu or click My shared folders on the CodeTwo Public Folders toolbar:

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    Fig. 1. CodeTwo Public Folders button in Outlook menu. 

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    Fig. 2. My Shared Folders button on the CodeTwo Public Folders toolbar.

  2. A dialog box containing the list of folders you are already sharing will be displayed. If it is the first time you are sharing a folder the list will be empty. To share the selected folder, click Share:

     

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    Fig. 3. The list of folders shared.

  3. From the personal folders tree choose the folder you want to share (e.g. Calendar) and click OK:

     

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    Fig. 4. Folder selection.

  4.  Next,  a list of users access rights for the folder will be displayed. Grant the users the appropriate rights and click OK. By default, all users are only granted the read rights for the folder and cannot make any changes.

     

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    Fig. 5. User access rights to the folder.

After these steps are followed the folder will become shared. Other users will be able to open it and work respectively to the rights they were granted. The changes in the folder will be immediately made visible to other users.

When you start sharing your personal folder, it is NOT automatically added to Other Users' Folders tree. Therefore, it is not instantly visible to other users. If a user wants to browse another user's folder, they must first open it, see How to open a folder shared by another user?

The objects in the shared folders marked as Private will always remain invisible to other users independently from the rights they have.