Client-sided email signature management in G Suite, Outlook and hosted email

Capabilities of hosted email platforms

G Suite (Google Apps), as one of hosted email platforms, lets you deploy a solid disclaimer with quite rich formatting (including images and links). On the other hand, it has some flaws: it does not allow limiting the scope of senders and it does not support variables, so it eliminates the possibility of creating personalized email signatures for many users at once.

To set up a company-wide email footer in G Suite, first design the footer (check out our Email Signature Generator for this purpose) and then implement it (for an illustrated guide see this article)

The limitations mentioned in the first paragraph can only be removed by using third party software such as CodeTwo Email Signatures for Email Clients. Take a brief look at the below overview to learn more about the product’s functionalities and options offered in G Suite and other hosted email platforms.

Note: If you use hosted Exchange services, let your server provider know about CodeTwo Exchange Rules PRO - the program for Exchange signatures, mail flow and content management. Thanks to its API, the server provider can delegate, e.g. email signature management to customers via web, mobile or desktop apps.

Hosted email platform options compared with CodeTwo Email Signatures for Email Clients 

Overriding users' existing email signatures
Office 365 is not able to identify separate emails in an email chain, so when a user sends a reply or forward message, the email signature is inserted at the very end of an email conversation. CodeTwo Email Signatures for Office 365 always put the signature right under the latest email.
G Suite / Hosted email platforms
CodeTwo Email Signatures for Email Clients
Email signatures are placed at the very bottom of an email conversation.
Email signatures are inserted directly under the latest response when exchanging emails.

Email signatures added right under the latest reply/forward message
The solutions available in G Suite and other cloud platforms add signatures to emails regardless of whether the emails already contain footers or not. CodeTwo Email Signatures for Email Clients fixes this by overwriting footers added by users.
G Suite / Hosted email platforms
CodeTwo Email Signatures for Email Clients
The email signature configured in the cloud platform has been added under the user's previous footer.
Only the footer configured in CodeTwo Email Signatures for Email Clients has been added to the email.

Variables updated with users' details
The solutions available in G Suite and other cloud platforms add signatures to emails regardless of whether the emails already contain footers or not. CodeTwo Email Signatures for Email Clients fixes this by overwriting footers added by users.
G Suite / Hosted email platforms
CodeTwo Email Signatures for Email Clients
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Platforms like G Suite do not offer any automatic personalization tools and let you only deploy fixed footers with static text, links, and images.
Two personalization options: users' details can be extracted from your platform's native directory or your in-house Active Directory database (if you have one).

Auto-removal of redundant lines in signatures
Lines containing Active Directory variables that couldn't be updated for a given user, if left in his or her email signature, may lead to embarrassing situations.
G Suite / Hosted email platforms
CodeTwo Email Signatures for Email Clients
The mobile phone number is missing in a user's email signature leaving blank space.
The mobile phone line has been automatically removed from the email signature.

Ability to delegate email signature management to non-IT staff
G Suite / Hosted email platforms
CodeTwo Email Signatures for Email Clients
Managing email signatures requires system administrator's assistance (waste of resources) or direct administrative access to the server (security and privacy hazard)
CodeTwo Email Signatures for Email Clients allow giving a user restricted access to his or her company's email signatures without accessing any server’s settings.

Users can see the signature while writing a message
G Suite / Hosted email platforms
CodeTwo Email Signatures for Email Clients

Library of pre-defined signature/disclaimer templates
G Suite / Hosted email platforms
CodeTwo Email Signatures for Email Clients

Built-in WYSIWYG signature editor with HTML source access
G Suite / Hosted email platforms
CodeTwo Email Signatures for Email Clients

 

How does CodeTwo Email Signatures for Email Clients work?

How CodeTwo Email Signatures for Email Clients works.

 

Are you interested in centralizing email signature management for G Suite (Google Apps) or Outlook?

Try CodeTwo Email Signatures for Email Clients