CodeTwo Exchange Rules Pro

Centrally managed email signatures, disclaimers, marketing banners and email flow control   Centrally managed email signatures, disclaimers,
marketing banners and email flow control
Used by thousands of companies around the world Used by thousands of companies around the world
Windows Server certified Windows Server certified
MSExchange.org Gold Award MSExchange.org Gold Award
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Company-wide email signatures in less than 5 minutes

Creating an email signature is probably not the most time-consuming task when you need to design one for a single user. However, deploying business email signatures for every employee in your organization can really be a time-consuming process. And if you want these email signatures to be uniform, the last thing you want to do is let your end users create signatures for themselves. This is where CodeTwo Exchange Rules Pro comes into play.

The program not only gives you absolute central control over email signatures in your company, but also allows you to design personalized signature templates, with embedded images (banners, user photos, etc.), custom Active Directory attributes, tracking links, customer satisfaction surveys and more, in just a matter of minutes. And combined with a complex set of rules and conditions, CodeTwo Exchange Rules Pro offers you email flow management that goes beyond implementing native mail flow rules used in Exchange. And is far less complicated.

Main benefits:

Exchange Rules Pro - Company-wide signature

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If you need to manage email signatures centrally in Office 365, check out our CodeTwo Email Signatures for Office 365.


Central management

Central management

CodeTwo Exchange Rules Pro lets you centrally create personalized email signatures and disclaimers for all users and devices in your organization while offering positioning and customization options absent from mail flow rules in Exchange. Never again will you have to configure footers on each machine individually. Learn more about central management.

WYSIWYG HTML editor

WYSIWYG HTML editor

The built-in WYSIWYG editor will significantly simplify the creation of your signature template. And you don’t need to have any HTML knowledge to do so. The editor has all the basic options (text and image formatting, links and tables insertion, etc.) necessary to compose pretty much any type of email signature – from a minimalistic yet elegant footnote with a disclaimer, to a visually complex signature block that includes logos, tables, links, social media buttons and more.

On the other hand, if you prefer working directly with HTML source code, the editor is also equipped with the source code view. And by taking advantage of Active Directory attributes and several other variables, your end result will far exceed signatures created by using a static HTML page editor.

Search box and color categories

Search box and color categories

For better rules management, you can mark each rule with a color category, which helps you organize the rules more efficiently. What’s more, if you created dozens of rules, finding the specific one may be a bit troublesome and time-consuming. CodeTwo Exchange Rules Pro helps to solve this inconvenience by providing a built-in search feature that lets you quickly find the rule. You can also use a search filter that limits the number of rules shown in the list view according to their current state (enabled or disabled) or applied color category.

Dynamic content

Dynamic content

By inserting placeholders such as {FirstName}, {LastName}, {Phone}, {Mobile}, {Department}, etc. into your signature template, you can pull the information from your organization’s Active Directory database. This way, you can personalize emails signatures for all your employees and, at the same time, keep them uniform. In CodeTwo Exchange Rules Pro, this feature, found natively in Exchange, has been further enhanced with the Remove Text tag functionality, which automatically removes blank lines created when requested information is not present in users’ Active Directory entries, and the Add custom placeholder tool, which lets you use literally any existing Active Directory field.

Support for footers, headers and side banners

Support for footers, headers and side banners

More and more marketers employ email signatures as a means of advertisement. CodeTwo Exchange Rules Pro is a great help in this respect. It lets you harvest the full potential of an often overlooked marketing channel, by putting the entire layout of your company’s messages – headers, footers, and left and right banners - at your disposal. 

Images, logos and employee photos in signatures

Images, logos and employee photos in signatures

When it comes to images, you no longer have to settle for linked content in your signatures. Using our Exchange tool, it’s just as easy to embed logotypes, banners and other visuals, which often makes all the difference. What's more, each of your users can have their own photo (pulled from Active Directory) automatically added to their email signatures. You can easily upload images to Active Directory using our free tool called CodeTwo Active Directory Photos. Learn more... 

Different signatures for different users

Different signatures for different users

Manage unique email signature templates for groups and users based on selected properties, senders, recipients, SMTP addresses, domains, membership to Active Directory groups and more. The program will pull information from Active Directory so each user will have their own, personalized signature and e.g. a common company logo or banner in their messages. 

Support for popular mail clients and mobiles

Support for popular mail clients and mobiles

You don't have to worry about email clients or platforms your users have. CodeTwo Exchange Rules Pro supports all popular email clients, mobiles phones and tablets that can be connected to Exchange: Outlook, OWA, OMA, BlackBerry, iPhone, iPad, iPod, MacMail, Entourage, and many more. We have the best signature positioning algorithm on the market which makes our software one of a kind. Only CodeTwo Exchange Rules Pro is able to properly recognize all message headers in emails sent from all popular mail clients and mobile devices. It guarantees that auto-signatures are always appended in the exact place you want them to.

Themes and stationery remover

Themes and stationery remover

The program is capable of removing email stationeries or themes, which helps maintain a uniform look of company correspondence, regardless of how end-user mail clients are configured. Learn more about removing themes and stationery from Exchange mail. 

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no credit card required;
free support while you test