CodeTwo Exchange Rules Pro
- Centrally managed email signatures, disclaimers, marketing banners and email flow control
- Support for all email clients (including Outlook and mobiles)
- Used by thousands of companies around the world
- Windows Server certified
- MSExchange.org Gold Award »
30-day free trial with support;
no credit card required
Overview
CodeTwo Exchange Rules Pro is an award-winning, Microsoft certified email signature and email flow manager for Exchange 2019, 2016, 2013, 2010, Outlook and mobiles. Trusted by thousands of companies all over the world, this easy-to-use server application will help you create complex rules to centrally manage email flow and to unify the look of your corporate correspondence - all without touching end users' computers and mobile devices.
The program lets you:
- Design a unified email signature and disclaimer for the entire company in less than 5 minutes
- Automatically add personalized signatures that include sender's photo and data retrieved from your Active Directory
- Use conditional placeholders to insert different data into your signature, disclaimer, or auto-reply for selected end users only, depending on which user-defined condition is met
- Add marketing banners and other images inline (not as attachments) to any email
- Choose where to insert a signature/banner - right under the latest email, at the very top or bottom of a conversation or as side banners
- Add, compress, strip or dump email attachments
- DLP - scan emails for sensitive content and forward incident reports to managers
- Set up autoresponders for groups or single users, and send them as replies to original emails
- Access email rules and settings from any device, even outside of the domain
- Use in organizations of any scale - multi-server and multitenant environments supported
- and a whole lot more... Read below or download the program now to see it for yourself
Key features
Central management based on rules
Configure the flow of all incoming and outgoing emails and control their content via an intuitive and user-friendly Administration Panel. Configure a set of rules and then sit back and let the software automatically add signatures, archive attachments, send auto-replies, and more. Learn more...
Company-wide email signatures
With CodeTwo Exchange Rules Pro, it takes less than 5 minutes to compose and deploy uniform email signatures for all employees. Create signatures with users’ data and photos stored in Active Directory, inline graphics, disclaimers, and more. Learn more...
Add disclaimers to company mail
Meet legal requirements, protect the confidentiality of correspondence, and broadcast important information to your recipients – all that thanks to centrally added email disclaimers. Learn more...
Powerful and intuitive HTML signature template editor
The built-in what-you-see-is-what-you-get (WYSIWYG) editor makes the signature creation process quick and easy. Simply select one of dozens of predefined templates, customize it further to your needs, and apply to your company email. No HTML knowledge required. Learn more...
Fully-composed or simple email signature
Add different email signatures depending on the message type. Set up the program to insert an email signature that includes all details and graphics to new email messages, and its simplified version to replies and forwards. Learn more…
Active Directory photos in email signatures
Take advantage of users’ photos to personalize your email signatures. When creating a template, you just need to insert an appropriate placeholder that will pull pictures of your employees from Active Directory on the fly. No PowerShell scripting or HTML knowledge required. Learn more…
Marketing banners and images always visible to recipients
No need to worry about images being blocked or wonder how many recipients actually click “Download Pictures”. Owing to novel technology, graphics are embedded directly to your messages, rather than sent as attachments. Learn more...
Server-level automatic replies
Centrally managed, fully editable auto-replies for single users or entire groups. With original message included in the message body, customizable CC and BCC fields and even attached files. Learn more...
Email attachment control
Compress, archive or remove attachments from incoming emails to save space. Help your Sales team out by automatically attaching product offers in PDF files to selected outgoing messages. Learn more...
Email address rewriting
Replace particular senders’ addresses with the general ones, e.g. rewrite from [email protected] to [email protected], and vice versa. Maintain the professional and consistent look of your Sales or Support team correspondence. Learn more...
Legal email compliance
Let your company mail stay in keeping with legal regulations. The program will help you meet the standards of many common legal acts, e.g. HIPAA, SOX, eDiscovery, UE Directive 2003/58/EC, SEC Rule, etc. Learn more...
Email unsubscribe mechanism (CASL and similiar acts compliance)
Stay compliant with Canadian anti-spam law (CASL) that came into force on July 1st, 2014, as well as with other regulations requiring you to add the unsubscribe links to your commercial correspondence. Apply a complete email unsubscribe mechanism in your company email. Learn more...
Remove or mask sensitive content
Whenever the program detects sensitive phrases (e.g. a credit card string) or predefined keywords in a message, it can automatically remove or mask them. Learn more...
Customizable filtering and DLP policies
Protect your company’s sensitive data from being leaked. Apply data loss prevention policies, and block, reroute or modify incoming and outgoing emails and attachments based on customizable regular expressions and content dictionaries. Learn more...
Notifications and email content control
Create rules to automatically block sensitive content or forward it to any email address, even outside your Active Directory contact list. Learn more...
Email forwarding and rerouting
Forward incoming, outgoing, and internal messages to any address. Automatically reroute all or selected emails depending on their content, properties, sender, recipient, etc. Learn more...
Seize your marketing opportunities
Automatically added email signatures let you seize all the marketing opportunities your professional email correspondence provides. By adding marketing information to your email signatures, you get a lot of chances to promote your brand and boost your marketing campaigns. Learn more...
Remote access to rules for Marketing
The program’s Administration Panel module, together with a dedicated set of access rights, can be deployed on any machine (even outside of your domain). This way the administrator can save time by delegating, e.g., email signature and banner management to the Marketing team, without worrying about security breaches. Learn more...
Analyze your email signatures marketing performance
Not only you can easily create company-wide email signatures in CodeTwo Exchange Rules Pro, but by tagging your links with special URL tags, you can also effortlessly analyze the web traffic sent to your website in Google Analytics, or other similar platforms. Learn more...
Restore images removed by iPhone and iPad
iOS devices remove images when forwarding or replying to an email, which can lead to undesirable changes in the email layout. Now, you can recover the removed content, so that you do not have to worry about your signature design or branding being skewed by deleted graphics. Learn more...
API
Enables developers to integrate CodeTwo Exchange Rules Pro with standalone or web applications. You can now manage the program even via an internet browser running on a mobile device. Learn more...
Scalability, multi-tenant and multi-server environment support
Automatic replication of settings between multiple servers. Support for environments with multiple tenants (e.g. Exchange hosts). Guaranteed stability in high network traffic. Learn more...
Support for hybrid environments
CodeTwo Exchange Rules Pro supports hybrid deployments of Office 365 (Microsoft 365) and on-premises Exchange, with centralized mail transport enabled. Learn more...
Incorporated privacy and security measures
The development and supply of our software is heavily dependent on CodeTwo’s ISO/IEC 27001 and ISO/IEC 27018-certified Information Security Management System (ISMS), and all new technologies are incorporated with privacy by design and privacy by default in mind. Because of that, you can rest assured that we have implemented the best information security measures to protect your personal data processed by the program. Learn more about our ISMS and how our programs benefit from it...
Loved by MVPs and Clients
You can read what Microsoft Exchange MVPs and our clients said about CodeTwo Exchange Rules Pro on this page. Still not convinced? Take a look at these case studies where our customers share real-life CodeTwo Exchange Rules Pro deployment stories.
Trusted by thousands of companies worldwide
Over 100,000 companies in 150 countries around the world, SMBs and international corporations alike, use CodeTwo Exchange Rules Pro and other CodeTwo software in their organizations. Several of them shared their experience using the program.
Easy customer satisfaction measurement from your email signature
Deploy one-click customer satisfaction surveys to get feedback from people who use your services. This method offers very high response rate and lets you adapt to your customers’ needs. Learn more…
Download free trial
no credit card required; free support while you test
Download free trial
no credit card required;
free support while you test
