CodeTwo Exchange Rules

Email signatures, branding & disclaimers for Exchange Server 2019, 2016, Outlook & mobiles


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Active directory attributes in signatures on Exchange Server

CodeTwo Exchange Rules enables you to quickly and easily create Exchange email rules adding email signatures or disclaimers for scores of users. The administrator only needs to compose templates of auto-signatures by using a user-friendly HTML editor which allows adding Active Directory placeholders that pull information from Active Directory on the fly.

Insert  Active Directory variables into Exchange signatures and disclaimers

Placeholders can be later turned into Name, Position, Department, Phone Number, Email address, Website address and other Active Directory fields of a given user. In other words, if messages with placeholders travel via Exchange, they are intercepted by CodeTwo Exchange Rules and a signature is appended. At the same time, all placeholders in the template are turned into user data depending on the senders of these messages.

And if you look for more advanced options, you can use conditional placeholders. These are multi-value placeholders that can add different type of information to your signature (text, image, HTML code snipped and more) based on conditions you define. For example, if user's phone number value is missing in AD, a conditional placeholder can be replaced with a generic/alternative phone number. Or if you want the signature of specific users to contain an additional information (e.g. their office hours), a conditional placeholder can help you with that too.

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