Group calendar on Exchange
CodeTwo Exchange Sync enables quick and easy setup of an aggregated calendar view for multiple employees.
Let's assume there are six employees working on a certain project. They record their activities and planned actions in the Outlook calendar. But at the same time, each person would like to see other team members' calendars in one view to see the projects' progress. This requirement is met by using the standard features of Microsoft Outlook, which enables displaying multiple calendars in one view. This, however, is time consuming and inconvenient as the administrator would need to set the appropriate access rights so that each employee can read calendar data of the other five employees. What is more, when you want to browse multiple calendars in Outlook, six different calendars need to be selected.
Group calendar view can be created more quickly with CodeTwo Exchange Sync. The only thing you need is to create a one-way synchronization task, in which appointments from multiple calendars of employees engaged in the project will replicate to one shared calendar, preferably a public folder. With this approach, only one click is needed to go to the public folder and see an aggregated view of calendars belonging to six employees. In addition, this calendar will be accessible from outside of the organization via a Web browser using Outlook Web Access (OWA) or mobile devices.
CodeTwo Exchange Sync also provides a functionality which facilitates the management of data located in a shared calendar. There are the conditions that can be used to define which appointments should be copied to the shared calendar. For example, you can exclude appointments marked as private, tagged with a category, or copy only the appointments not older than a certain date. Also, there are the modifiers which can change items before saving them to the public folder. A modfied item carry additional information, for example, the category may help identify the calendar the copied appointments originated from.