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CodeTwo Email Signatures for Office 365

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CodeTwo Email Signatures for Office 365

CodeTwo Email Signatures for Office 365

lets you create and manage email signatures, legal disclaimers, automatic replies and marketing campaigns for all users in your Microsoft 365 organization. It’s a cloud service that works with all email apps and devices, including Windows, Mac, mobiles and tablets.

Centrally managed
email signatures

All email apps
and devices supported

World's best HTML
signature template editor

Logos, banners
and social media buttons

Azure AD
and user photo support

Signatures in replies
and forwards

Graphics embedded
in email

Centrally managed email signatures

Manage email signatures & branding for your entire organization directly from a browser. More...

All email apps and devices supported

Automatically add signatures to emails sent from any email app or device. More...

World's best HTML signature template editor

Customize built-in templates or design signatures & disclaimers from scratch. No HTML skills needed. More...

Logos, banners and social media buttons

Create fully branded email signatures to boost sales. Add social icons for easy customer interaction. More...

Azure AD and user photo support

User information, contact details and photos are automatically included and are always up to date. More...

Signatures in replies and forwards

Signatures are always where they should be in email conversations. No more stacking at the bottom. More...

Graphics embedded in email

All graphics can be embedded in emails. No more clicking Download Pictures in Outlook. More...

Email marketing, analytics, one-click-surveys

Schedule automatic email marketing campaigns & measure customer satisfaction using email signatures. More...

Top rated by users & experts

It's the highest rated signature software on the market, with an award-winning support team. More...

Advanced security and data protection

World’s only solution with a 4-layer security system, developed in compliance with ISO 27001 & 27018. More...

Easy to deploy and use

CodeTwo integrates seamlessly with your Microsoft 365 and comes with an intuitive web UI. More...

Delegation of management rights

Assign users or teams who can design and manage signatures and let your IT team focus on other tasks. More...

See signatures as you type and in Sent Items

Insert signatures as you type an email in Outlook or preview signatures that will be added in the cloud. More...

Bonus feature: automatic replies

Manage auto replies & out of office messages for all your users. More...

Email marketing, analytics,
one-click-surveys

Top rated by users
& experts

Advanced security
and data protection

Easy to deploy
and use

Delegation of
management rights

See signatures as you type
and in Sent Items

Bonus feature:
automatic replies

Our customers:

Companies that trusted us

See it in action

Manage organization-wide email signatures in Microsoft 365 with CodeTwo

With our cloud service, you don’t have to be an IT expert to quickly set up email signatures, legal disclaimers and email marketing campaigns for your entire organization.

Manage organization-wide email signatures in Microsoft 365 with CodeTwo

Centrally managed email signatures

Manage all Office 365 & Microsoft 365 signatures and disclaimers by using a single email signature management solution. Select a signature mode that best fits your organization’s needs: add signatures in the cloud (after emails are sent), directly in Outlook as users type, or both. Learn more…

Complete control of Office 365 email signatures

Decide which users and emails get signatures and when. Apply different signatures to internal and external messages, selected senders, recipients or language groups. Or use Azure AD user properties and attributes (such as department or job title) or keywords in email body or subject to trigger specific signature rules. This makes CodeTwo Email Signatures for Office 365 a very powerful and scalable signature manager. Learn more…

Signatures added directly in Outlook when you compose an email

Give users more control over their email signatures with client-side signature mode that adds signatures directly to Outlook as you type. This mode uses a modern Web Add-in for Outlook that was co-engineered with Microsoft (world’s first signature Web Add-in for Outlook desktop & OWA) and requires no end-user installation - it’s deployed from the Microsoft 365 admin center. The add-in lets people in your organization choose which signature template to add when they compose emails in Outlook for Windows, Outlook for Mac (early access) and OWA. Client-side signatures fully support S/MIME signed and encrypted messages. Learn more…

All email clients and mobile devices supported

World’s best HTML signature template editor

The web HTML editor provides a what-you-see-is-what-you-get (WYSIWYG) experience and gives you market’s best flexibility to design a signature template in any layout that suits your needs. It also comes with dozens of professional, predesigned templates that you can adapt and go live with very quickly and easily. No HTML skills needed. Learn more…

Browsers icons

Worlds best HTML signature template editor

Logos, banners and social media buttons in signatures

Images, banners, social media buttons and other graphics are fully supported by our email signature software, and you can use them freely in your email signature templates. Not only this makes your emails look more professional, but also opens up new possibilities as far as email marketing is concerned. Learn more...

Social icons

Azure AD support

Use placeholders to personalize email signatures with user contact details and company information from your Azure Active Directory. Our software automatically caches Azure AD user attributes every 20 minutes (even 36x more often than competing solutions), making sure your signatures & auto replies are always up to date. You can easily manage all attributes centrally, add custom CodeTwo attributes, or allow end users to update their contact details on their own. Learn more...

Conditional placeholders can be used to add custom email signature elements (text, images, and more) for specific users and groups or insert generic information when users’ Azure AD attributes are missing. Learn more...

Microsoft 365 user photos in signatures

With our Microsoft 365 signature manager, you can include Microsoft 365 users' photos as part of email signatures. Learn more...

Signatures in replies and forwards

Our advanced email signature positioning system adds email signatures to replies and forwards as you see fit – not only at the bottom of the entire email conversation. Learn more...

Graphics embedded in email

The program lets you embed graphical parts of your signature in email. This means that the recipient will always see a fully branded signature on every device, and without having to click “Download pictures”. No more red Xs and paperclip icons. Learn more...

Graphics embedded in email

Use email signatures for marketing and track the results

Transform your emails into a powerful digital marketing tool. You can also use URL tagging to track the results of your campaigns in web analytics platforms, e.g. in Google Analytics. Learn more...

One-click CSAT surveys

It is possible to automatically add personalized one-click customer satisfaction surveys to your email signatures – no matter what devices are used. This feature lets you precisely measure and analyze your customers’ satisfaction, react accordingly and reward your team. Learn more...

Use email signatures for marketing and track the results
ISO icon

Developed and supplied in accordance with ISO 27001 & 27018

CodeTwo Email Signatures for Office 365 is world’s only signature solution developed in compliance with both ISO/IEC 27001 and ISO/IEC 27018 and by following the privacy by design and privacy by default approaches. This ensures comprehensive information security and personal data protection in the cloud and on-premises.
Learn more on our ISO Compliance Center...

Furthermore, our secure relay technology reroutes your emails through CodeTwo services hosted on Microsoft Azure that meets the same information security standards. Your emails never leave Microsoft datacenters during the process, and the operation is invisible to both the sender and the recipient.
Learn more…

Compliance icon

Compliance

Stay compliant with legal regulations
Automated email signatures will help you stay compliant with various legal regulations and directives like GDPR, CASL, The Companies Regulations, Business and Professions Code, etc.
Learn more…


18 datacenters in multiple regions worldwide
Your data (i.e. settings and AD cache) can be kept in an Azure region of your choice with a guarantee it will not be transferred anywhere else. We do not store your emails or anything else.
Learn more…

Best support and customer experience

Our technicians have been working with CodeTwo Email Signatures for Office 365 and the technology behind it for years and know them like the back of their hand. They also stay in close contact with all our software developers to provide the best service possible, available 24/5 via phone or email. The quick response time of our Customer Success team and exceptionally high customer satisfaction level (currently over 97%) contributed to our email signature software being awarded by Microsoft for exceptional customer experience & technical support. Learn more...

Best support and customer experience

The most secure email signature solution

Your emails are not stored or read by anyone. We are using several security mechanisms implemented at the core of our solution (including OAuth 2.0, TLS encryption, MFA) to safeguard your Office 365 credentials and the entire mail processing flow. Our services are also integrated with our 4-layer security system and covered by 24/7 back-end support & monitoring to guarantee world’s best reliability and data security. CodeTwo is also GDPR, CCPA, HIPAA and PCI compliant and regularly audited.

Learn more

In addition, our email signature solution comes with a free 1-year subscription for our Office 365 Backup tool.
Learn more about the offer…

More features:

Super-fast deployment and instant updates

Super-fast deployment & instant updates

The deployment process is fully automated and based on wizards. Just authorize them with your Microsoft 365 global admin credentials and you’ll be ready to create your first email signature in no time. Any changes or updates you make to your signatures are published instantly. We provide full technical support, even during the trial period. Learn more…

Delegate signature managements rights

Delegation of signature management rights

Delegate email signature creation and management tasks to individual users or teams in your organization and relieve your admins from non-essential administrative tasks. No need to assign any Microsoft 365 admin roles. Learn more…

Email signatures in Sent Items

Email signatures in Sent Items

Signatures added to emails in the cloud can be viewed by your users in their Sent Items folders, on every device. Our Sent Items Update feature can also help you ensure compliance with legal regulations and data retention requirements. Learn more…

Automate email marketing campaigns

Automate email marketing campaigns

Plan email marketing campaigns ahead by using the Scheduler. This way every email marketing campaign you scheduled in the application will run automatically when the right time comes. Learn more…

View signatures while composing an email

View signatures while composing an email

Our users can see CodeTwo signatures while composing an email. This works within Outlook, Outlook for Mac and Outlook on the web (OWA). We are the first vendor in the world that added preview functionality for server-side signatures. Learn more…

Different signatures in new and subsequent emails

Different signatures in new and subsequent emails

You can configure the program to add an advanced email signature (with full contact details, a company logo, and marketing banners) to new messages and a simple signature, with only basic contact information, to any other message you send in the same email conversation. Learn more…

Centrally managed automatic replies

Centrally managed automatic replies

Create fully branded auto replies & out of office messages and manage them centrally for all users in your organization. Enhance auto-reply messages with links, graphics and personalized email signatures & schedule them to be sent automatically on a recurring basis or during specific time periods only. Learn more…

Easy scheduling of meetings

Virtual meetings and meeting scheduling made easy

CodeTwo Email Signatures for Office 365 lets you easily insert a link to a direct meeting/call (e.g. via Microsoft Teams) or a meeting scheduling service (such as Calendly) into your email. This can help you simplify contact with customers. Learn more…

15 years of experience

CodeTwo Email Signatures for Office 365 is a cloud equivalent of our acclaimed email signature manager for on-premises Exchange Server, CodeTwo Exchange Rules. The experience and feedback we have gathered from over 100,000 organizations (including Fortune 500 companies) over the past 15 years drove the development process for the new tool. Learn more…

2020 Partner of the Year Finalist
Cloud App & Marketing solution winner
Forbes Diamond Award
Software as as Service Finalist
Watch the story of CodeTwo

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Go ahead and try the world-leading cloud email signature service for free for 14-days with full customer support. No strings attached.

If you are considering using our email signature software, but your mailboxes are still on-premises, we can help you with the migration, too.