CodeTwo Email Signatures for Office 365

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    • 24-hour Tech Support
    • Signatures visible while typing emails
    • Super-fast deployment
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CodeTwo Email Signatures for Office 365 is a cloud-based software that lets you create and centrally manage email signatures, legal disclaimers and marketing campaigns for all users in your Office 365 (Microsoft 365) organization. The service is easy to set up and works on any device (including Windows, Mac, mobiles and tablets) and with all desktop and mobile email clients.

Features
FeaturesCentrally managed email signaturesAll email clients and mobile devices supportedLogos, banners and social media buttonsAzure AD & user photo supportSignatures in replies and forwardsGraphics embedded in email (no need to click download pictures)Email marketing & analyticsOne-click CSAT surveysSee signatures as you type an email & in Sent ItemsEasy to deploy and useDelegation of signature management rightsThe most secure email signature solutionBest support and customer experienceCompliance

 

Central management and complete control

Central management and complete control

Centrally managed email signatures
Manage all Office 365 & Microsoft 365 signatures and disclaimers by using a single email signature management solution. Select a signature mode that best fits your organization’s needs: server-side, client-side or a combination of both. Learn more...

Complete control of Office 365 email signatures
Create server-side signature rules and decide which users and email messages get signatures and when. Apply different signatures to internal and external messages, selected senders and recipients, or even define your own keywords that will trigger specific signature rules when an email is sent. Learn more...

Signatures added directly in Outlook when you compose an email

Signatures added directly in Outlook when you compose an email

Give users more control over their email signatures with client-side signature mode that adds signatures directly to Outlook as you type. This mode uses a modern Web Add-in for Outlook that was co-engineered with Microsoft (world’s first signature Web Add-in for Outlook desktop & OWA) and requires no end-user installation - it’s deployed from the Microsoft 365 admin center. The add-in lets people in your organization choose which signature template to add when they compose emails in OWA and Outlook for Windows (Mac support coming soon). Client-side signatures fully support S/MIME signed and encrypted messages. Learn more…

All email clients and mobile devices supported

All email clients and mobile devices supported

There are absolutely no limitations when it comes to email clients. The program can insert email signatures into messages sent from literally any mobile device. Learn more...

Want to see real life examples? Check out Microsoft Customer Stories...

World’s best HTML signature template editor

World’s best HTML signature template editor

The web HTML editor provides a what-you-see-is-what-you-get (WYSIWYG) experience and gives you market’s best flexibility to design a signature template in any layout that suits your needs. It also comes with dozens of professional, predesigned templates that you can adapt and go live with very quickly and easily. No HTML skills needed. Learn more…

Logos, banners and social media buttons in signatures

Logos, banners and social media buttons in signatures

Images, banners, social media buttons and other graphics are fully supported by our email signature software, and you can use them freely in your email signature templates. Not only this makes your emails look more professional, but also opens up new possibilities as far as email marketing is concerned. Learn more...

Azure AD & user photo support

Azure AD & user photo support

Azure AD support
Personalize your email signatures with users’ data by including dynamic Active Directory placeholders. Our software is the only one of its kind that auto-syncs with Azure AD every 20 min. (even 36x more often than some competing solutions), making sure your signatures are always up to date. On-demand sync is possible at any time, with no limitations. Learn more...

Customizable email signature content (conditional fields)
Conditional placeholders can be used to add custom email signature elements (text, images, and more) for specific users and groups or insert generic information when users’ Azure AD attributes are missing. Learn more...

Office 365 users’ photos in signatures
With our Office 365 signature manager, you can include Office 365 users' photos as part of email signatures. Learn more...

Signatures in replies and forwards

Signatures in replies and forwards

Our advanced email signature positioning system adds email signatures to replies and forwards as you see fit – not only at the bottom of the entire email conversation. Learn more...

Graphics embedded in email (no need to click Download pictures)

Graphics embedded in email (no need to click Download pictures)

The program lets you embed graphical parts of your signature in email. This means that the recipient will always see a fully branded signature on every device, and without having to click “Download pictures”. No more red Xs and paperclip icons. Learn more...

One-click CSAT surveys

One-click CSAT surveys

It is possible to automatically add personalized one-click customer satisfaction surveys to your email signatures – no matter what devices are used. This feature lets you precisely measure and analyze your customers’ satisfaction, react accordingly and reward your team. Learn more...

Email marketing & analytics

Email marketing & analytics

Use email signatures for marketing and track the results
Transform your emails into a powerful digital marketing tool. You can also use URL tagging to track the results of your campaigns in web analytics platforms, e.g. in Google Analytics. Learn more...

Automate email marketing campaigns
Plan email marketing campaigns ahead by using the Scheduler. This way every email marketing campaign you scheduled in the application will run automatically when the right time comes. Learn more...

See signatures as you type an email & in Sent Items

See signatures as you type an email & in Sent Items

View signatures while composing an email
Our users can see CodeTwo signatures while composing an email. This works within Outlook, Outlook for Mac and Outlook on the web (OWA). We are the first vendor in the world that added preview functionality for server-side signatures. Learn more...

Email signatures in Sent Items
You can enable the Sent Items Update feature to let your users view the signatures that have been added in the cloud in their Sent Items folders, on every device. Furthermore, the feature lets you easily ensure compliance with legal regulations. All this without affecting the application's or Office 365's performance! Learn more...

Super-fast deployment & instant updates

Super-fast deployment & instant updates

The entire setup, including the configuration of Exchange Online connectors, is guided by automatic wizards. All you need to do is authorize the process with your Office 365 global admin credentials and you are ready to create your first email signature via an intuitive web interface. What’s more, all changes in your email signature rules and templates can be completed in seconds and published instantly. We also provide full technical support (even during the trial period) in case you need any help. Learn more...

If you are considering using our email signature software, but your mailboxes are still on-premises, we can help you with the migration as well.

Delegation of signature management rights

Delegation of signature management rights

Delegate email signature creation and management tasks to individual users or teams in your Office 365 organization and relieve your admins from non-essential administrative tasks. No need to assign any admin roles. Learn more…

The most secure email signature solution

The most secure email signature solution

Your emails are not stored or read by anyone. We are using several security mechanisms implemented at the core of our solution (including OAuth 2.0, TLS encryption, MFA) to safeguard your Office 365 credentials and the entire mail processing flow. Our services are also integrated with our 4-layer security system and covered by 24/7 back-end support & monitoring to guarantee world’s best reliability and data security. Learn more...

CodeTwo is also GDPR, CCPA and PCI compliant and regularly audited. Learn more on our Security & Compliance page...

In addition, our email signature solution comes with a free 1-year subscription for our Office 365 Backup tool. Learn more about the offer...

Developed and supplied in accordance with ISO 27001 & 27018

Developed and supplied in accordance with ISO 27001 & 27018

CodeTwo Email Signatures for Office 365 is world’s only signature solution developed in compliance with both ISO/IEC 27001 and ISO/IEC 27018 and by following the privacy by design and privacy by default approaches. This ensures comprehensive information security and personal data protection in the cloud and on-premises. Learn more on our ISO Compliance Center...

Furthermore, our secure relay technology reroutes your emails through CodeTwo services hosted on Microsoft Azure that meets the same information security standards. Your emails never leave Microsoft datacenters during the process, and the operation is invisible to both the sender and the recipient. Learn more...

Best support and customer experience

Best support and customer experience

Our technicians have been working with CodeTwo Email Signatures for Office 365 and the technology behind it for years and know them like the back of their hand. They also stay in close contact with all our software developers to provide the best service possible, available 24/5 via phone or email. The quick response time of our Customer Success team and exceptionally high customer satisfaction level (currently over 97%) contributed to our email signature software being awarded by Microsoft for exceptional customer experience & technical support. Learn more...

Compliance

Compliance

Stay compliant with legal regulations
Automated email signatures will help you stay compliant with various legal regulations and directives like GDPR, CASL, The Companies Regulations, Business and Professions Code, etc. Learn more...

18 datacenters in multiple geolocations worldwide
Your data (i.e. settings and AD cache) can be kept in a geolocation of your choice with a guarantee it will not be transferred anywhere else. We do not store your emails or anything else. Learn more...

Different signatures in new and subsequent emails

Different signatures in new and subsequent emails

The program can insert different versions of an email signature depending on whether it is a new message or any subsequent email in a conversation. For example, you can configure the program to add an advanced email signature (with full contact details, a company logo, and marketing banners) to new messages and a simple signature, with only basic contact information, to any other message you send in the same email conversation. Learn more...

Signatures based on sender’s properties

Signatures based on sender’s properties

Email signatures are added to emails or made available to specific Outlook users according to rules defined in the program. Those signature rules can apply to the entire organization, particular groups or even individual users. Thanks to the built-in AD filter, you can also set the program to add email signatures according to user AD properties, e.g. the department they work in. This makes CodeTwo Email Signatures for Office 365 a very powerful and scalable signature manager. Learn more…

Easy scheduling of meetings

Easy scheduling of meetings

Thanks to an easy integration with scheduling tools, each email gives your recipients a chance to easily book a meeting or appointment with you. Thanks to that, CodeTwo Email Signatures for Office 365 can simplify booking your services and increase your passive lead generation rate. The program lets you quickly insert a link to a direct call or a meeting scheduling service. Learn more…

 

14 years of experience

14 years of experience

CodeTwo Email Signatures for Office 365 is a cloud equivalent of our acclaimed email signature manager for on-premises Exchange Server, CodeTwo Exchange Rules. The experience and feedback we have gathered from over 90,000 organizations (including Fortune 500 companies) over the past 14 years drove the development process for the new tool. Learn more...