From simple tasks to project management in Outlook with a free CodeTwo Task Workflow

UPDATE: We are sorry, but CodeTwo Task Workflow mentioned in this article has been discontinued. You can check the list of currently available CodeTwo products here.

Microsoft Outlook’s tasks feature is very powerful, but it isn’t as sexy and as convenient as most users would like it to be. Thus, scores of users resort to tasks and project tools that live outside Outlook. Maybe Outlook tasks would come in handy if they had more features and were more intuitive? Wouldn’t it be great to assign and track tasks or projects of the entire team still being inside Outlook together with all your email, calendars and contacts?

We simply took the default Outlook workflow and turned it into a comfortable, natural experience. Today we’re pulling back the curtain to reveal a new tool for Outlook – CodeTwo Task Workflow. This free and intuitive add-in lets you create and manage Outlook tasks and projects in an easy and intuitive way thanks to additional functions, revamped workflow view, substatuses, statistics and a bunch of other great functions. Just check it out for yourself:

As always, this free tool is totally adware free . No strings attached. Just freeeee… tools.

Learn more about CodeTwo Task Workflow
Download CodeTwo Task Workflow
Get CodeTwo Public Folders to share Outlook tasks with other users
CodeTwo Catman will share Outlook color categories with other users for free
Other free tools for Outlook

42 thoughts on “From simple tasks to project management in Outlook with a free CodeTwo Task Workflow

  1. I can not make it work in windows 10 pro and outlook 2016.
    The file extend.dat doesn’t exist and even if i delete the other files *.dat into the local setting user folder doesn’t make any difference.
    Any idea?

    • Have you checked all suggested solutions from the Installed add-in is not visible in Microsoft Outlook article? The add-in might be disabled. To check whether it is the case, go to File > Options > Addins > Manage > Disabled Items. If the add-in is listed there, click Enable to make it work.
      If it still does not help, please try reinstalling CodeTwo Task Workflow.

  2. Nice add-in!
    Is it possible to add new fields. For example field “client” or some check box fields?
    I want to use this add-in to improve help desk job.
    These new field will bee interesting to see in reports.

    • Hi Normunds, Please provide details about What you want to achieve with the client field and the checkbox fields.

  3. Hi Looks cool

    Using outlook 2016 and office 365 account
    Installed the Code two task work flow but the same is not appearing in the outlook 2016.

  4. I just want to be connected to this thread so I am alerted to any updates on the the plugin… thanks for the cool tool!

    • Hi Mitch,

      It’s coming. We will start working on it (and other free tools), once all our paid products have been updated.

      The info about the release will be posted on our social media profiles and our blog.

      Best regards,

  5. Great program :)
    I just cant get it to send notification mails.. everythig is setup correct..
    My collegues WHO is also using the task workflow can send notifications…
    any idea why ??

  6. Sorry but plugin is not compatible with current Outlook 16.0.xxxx
    Sounds nearly perfect for our needs but no change to try – we subscribe to Office365 E3 so our desktop Office is constantly updated.
    Any chance of a paid version being updated to work with the ‘new Microsoft’?

  7. Hello,

    I have downloaded and installed the Task WOrkflow in Outlook 2013, but when looking at the Task pane the task list is not visible until I click to another list, then disappears again.

    Any ideas?

  8. Hi KoolPal!

    You can find the MSI file in the temp folder while the installation is launched, but not finished. After running the setup file stop at the license agreement screen of the wizard, and search your C drive for the “codetwotaskworkflowsetup*.msi”.

    Lastly – contact your IT and make sure you can run it. Usually such restrictions as forbidden EXE installations are set due to security reasons.

  9. Hi,

    I downloaded and installed the addin as per the instructions, but I do not see it showing up in Outlook. Note that I previously had installed Outlook Export and Attachment Reminder without a problem.

    Is there another way to check whether it was intaleed properly or not?

    Thank you!

  10. Thanks for this little addin, it’s really useful and easy to use.

    Just wondering if there’s a way to export due date of the tasks out to excel? Is there any way I can customize what field gets exported?


    • Hi Rebecca,

      You can do this using another free Outlook addin – CodeTwo Outlook Export. It allows you to export custom Outlook data to a CSV file. Ability to export task due dates was added in the most recent 1.3.0 version of CodeTwo Outlook Export.

  11. Hi Simon,

    By itself CodeTwo TaskWorkflow extends the task management capabilities of Outlook by adding a couple of features such as: substatuses, notifications, logging work time and effort (e.g. in agile development), task statistics, etc.

    The app cannot by itself synchronize tasks. To do this, you need Microsoft Exchange or CodeTwo Public Folders.

  12. I got really excited about this little app at first although unless you are very time bound by your tasks i can not see what this app brings that outlook doesn’t already have. i know it’s free but it is rather disappointing. Please show me what I’m missing…

  13. Hello Scott,

    I am happy to inform you that the updated and now compatible with Office 2013 CodeTwo Task Workflow was published yesterday!

    Hit the link to go to its page:

  14. Any Update on the 2013 release date? This software is exactly what I’ve been looking for, but I just upgraded to 2013 before I found it.

  15. Hi Oli,

    The Outlook 2013 compatible version of the program is now being tested. Unfortunately I have no solid date of its release but usually it takes around a month for a freeware to be tested and released. Stay tuned to our blog for news!

  16. If I install this and choose not to keep it can i uninstall without losing any Outlook data or having to reinstall Outlook?

  17. We’re glad the program seems to be what you’ve been looking for a long time. We will be adjusting our free tools to Outlook 2013 specs soon. As for now this version of Outlook is not supported, sorry.

  18. +1 To Office 2013 64 Bit
    (One collegaue really need Office 2013 so we can’t install this software to the whole group…)



  19. This is an app I was looking since long, and it’s for free!!! Amazing
    My company just provided a new laptop with Office 2013 64 bit installed and trying to setup Task Workflow I receive an error notification that Outlook is not installed.
    Is there any workaround to force the setup with Office 2013?

    Thanks again for the effort developing it

  20. Hi David. Thank you! We are glad you like the program. Unfortunately the effort unit can only be changed globally for all tasks.

  21. First of all, thank for a great free application!

    I noticed that the effort unit remains for all tasks. If I change the effort unit on the Settings window it is changed for all tasks. How can different effort units be applied to different tasks?


  22. Hi ilker
    Glad you like the program. Are you sure you did not install also any other plugins while installing CodeTwo Task Workflow? Please make sure you are using the latest version of the program that is available on our website. If still no joy, feel free to contact our Tech Support:

  23. Hi there
    We target Outlook, Exchange and groupware. CodeTwo Task Workflow has a lot in common with the three so here we are in the project management world!

    Glad you like the app!

  24. I have never heard of CodeTwo before. When did you guys start targeting the project management world?

    I like the integration with Outlook a lot by the way!

Leave a Reply

Your email address will not be published.

You may use these HTML tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <s> <strike> <strong>