How to set Office 365 custom attributes and use them in email signatures

This article was updated on March 18, 2020

Similarly to the on-premises Exchange, Exchange Online contains several attributes you can set for each user. First name, last name, address, organization-related and contact information – it can all be set up in Office 365. While standard AD fields are enough for some Office 365 organizations, a non-standard field is sometimes needed. This is where custom attributes come in handy. In this article, I will discuss how to set up Office 365 custom attributes and show some of their applications.

Custom attributes in Office 365 set them up and use in email signatures

Continue reading "How to set Office 365 custom attributes and use them in email signatures"

Let customers schedule meetings right from your email

Scheduling meetings might sometimes turn out to be quite problematic. While organizing a meeting with a colleague who works in the same office might be a no-brainer, the task may become much more complicated when you want to plan a presentation for a client. Imagine you have a busy week, with most of your calendar booked, and only a few open windows for new appointments. And the client who wants to book your time is 6 time zones away from you. Such situation is not a rare one and it often includes lengthy back and forth conversations. In effect, it might cause customers to give up in the unexpectedly complicated process. Fortunately, there is a way to let your customers schedule meetings quickly and easily.

Imagine you do not have to worry about time zones or other meetings you have. Instead, you allow any customer or colleague to use a simple button that is added automatically to your email signature.

Schedule meetings - Cogsworth and CodeTwo Integration

Continue reading "Let customers schedule meetings right from your email"

11+ professional out of office text examples

Update: This post was updated on July 7, 2020.

Have you ever wondered what to write in your out of office messages? You have come to the right place! Sometimes it is just difficult to think of a perfect text for your out of office, right off the bat. That is why we thought it would be nice to share some good out of office examples and inspirations. Below you will find sample messages for any occasion. But first, let’s look at the basic information you should always (conditions apply!) have in your out of office message and which you should avoid.

Out of Office examples
Continue reading "11+ professional out of office text examples"

New geolocation – Wild Wild West

Our fast-growing customer base calls for continuous expansion of our datacenters. That is why we have decided to make a new geolocation available for all users.

Wild Wild West Datacenter C2

Although all our geolocations are completely secure, we have taken some special measures to ensure the protection of this datacenter. We have hired Clint Westwood along with his team of highly-qualified security officers. They are patrolling the premises 24/7, ensuring that nobody messes with the mail-flow.

Unfortunately, we will not add the new Wild Wild West geolocation to the map, as its exact location needs to remain confidential.

Learn more about CodeTwo Software

13 Microsoft Azure experts and resources to follow

Microsoft Azure is one of the most advanced and the most popular cloud computing services. To keep up to date with recent changes or learn how to perform all the magic MS Azure was made for, it is worth to know where to look for high-quality content. We have prepared a list of some interesting and valuable Microsoft Azure Experts and resources to follow if you want to know what’s new in the Microsoft’s Cloud and generally, “how to Azure.”

Popular Microsoft Azure Experts and resources

Continue reading "13 Microsoft Azure experts and resources to follow"

Measure customer satisfaction in email with CodeTwo and Hively

CodeTwo email signature management tools let you measure the satisfaction level of your customers. Thanks to an easy integration with one-click survey services, each email you send to your customers can be used to gather feedback in just one second. The statistics can be used to acknowledge the best members of your customer service team and to increase the overall satisfaction of your customers even further. To offer you more options to choose from, we have teamed up with Hively – a one-click survey provider.

CodeTwo and Hively integration customer satisfaction

Continue reading "Measure customer satisfaction in email with CodeTwo and Hively"

CodeTwo Office 365 Migration featured in Gartner’s report

We are proud to let you know that CodeTwo was recognized as a Representative Vendor in Market Guide for Cloud Office Migration Tools for its CodeTwo Office 365 Migration.* We are happy to be considered a trusted and reliable software provider and will continue to constantly improve our products.

CodeTwo Office 365 Migration featured in Gartner's Market Guide

Gartner, while being unbiased and objective, does not feature just any software in its reports and comparisons. See the short outline of our application’s features below to learn why we are included as one of the chosen few.

Continue reading "CodeTwo Office 365 Migration featured in Gartner’s report"

CodeTwo featured as a Cloud Computing Expert in Newsweek

The Polish edition of Newsweek has just published an article on digitalization of business and current trends in the world of IT, especially – the Cloud. And who knows best what makes the digital world go round if not leading developers of cloud-based software? Szymon Szczęśniak, the Business Development Director at CodeTwo, was happy to share his insights on the Cloud Shift and how it influences the IT industry.

CodeTwo featured as Cloud Computing Expert in Newsweek

CodeTwo provides software which has already helped many companies with a seamless migration to Office 365 – one of the most popular cloud solutions of today. Our email signature manager for Office 365 is one of the most popular tools of its kind in the world. We know Office 365 and Microsoft Azure inside out and we are happy to be considered as experts in the field!

Thank you!

See the article on

How to fix problems with images disappearing from email replies in iPhones and iPads

Do you use pictures in your emails? Most people do. Did you know that there is a problem you might face if you use iOS devices like iPhone or iPad? Whenever you reply to a message or forward it using such a native mail app, graphical elements such as pictures, logos or banners get deleted. That is a default behavior for iPhones and iPads, but there is a solution which works on Exchange Server.

Restore images deleted in replies from iPhones

Why are images deleted from iPhone or iPad?

That is just the default behavior in native iOS mail app to delete images from email body when you reply to a message. It might be a way to declutter mailboxes and to save some space. Maybe it is designed that way because the original recipient has already seen the images. Although this might be found as perfectly logical, for some it is a twisted logic as it makes doing your job harder.

Continue reading "How to fix problems with images disappearing from email replies in iPhones and iPads"

Free Out of Office Manager from CodeTwo

UPDATE: We are sorry, but CodeTwo Out of Office Manager mentioned in this article has been discontinued. If you are looking for an alternative for Exchange Server, take a look at the auto respond feature in CodeTwo Exchange Rules Pro.

Imagine you write to someone who has just gone on their annual leave. Not a big deal, everyone needs a vacation once in a while. But what if they forget to set up their Out of Office reply or take a sudden leave and your email is not forwarded? Personally, I would be pretty furious if I had to wait for a week just to find out someone was absent. Another problem with Out of Office replies is that sometimes they are unique, user-created. Sometimes, those automatic responses might be even worse. Most people just want to know when you come back and who to contact when you are gone. They are not that interested in your family life, or what you like to do in your free time. Some Out of Office messages make you think what kind of company is into such oversharing policy. Unfortunately, such situations happen. Neither Exchange Server, nor Office 365 lets you centrally manage those automatic replies for other users in a user-friendly way. That is why we have thought that a free Out of Office Manager might come in handy.

Free Out of Office Manager by CodeTwo

Continue reading "Free Out of Office Manager from CodeTwo"