It has become a sort of a tradition to use the admin’s blog for informing you on what’s new in the newest Exchange Server version. Now, it is time to answer the question: What is new in Exchange 2019?
Judging from the Exchange Server 2019 Now Available post, you could assume that Exchange 2019 does not have a lot of new things to offer. Generally speaking, it follows the same pattern as the previous on-premises editions: It is an Exchange Online that you can install locally. More or less. However, it turns out that there is a lot more going on under the hood. If you have seen the Welcome to Exchange 2019 session at MS Ignite conference, you probably know that there are some changes that are not that obvious but which make the Exchange 2019 release one-of-a-kind.
To comply with the General Data Protection Regulation (GDPR), companies all around the world had to reinvent the way they handle personal information. New procedures and policies, physical data protection measures are on the top of the list of the means to reach the GDPR compliance. However, many organizations seem to overlook one aspect that generates a substantial number of risks – email.
In various cases, you may encounter a situation when somebody either internally or from outside your organization is trying to contact a person who is no longer with your company. If that happens, your Exchange Server is supposed to send an NDR message to the original sender. But this may not be the best option to deal with automatic replies of ex-employees.
As the possibilities here are limited by Exchange default behavior, you need to check which scenario is your case as this determines the solution. And the scenarios are:
SharePoint has become a platform for secure collaboration in many organizations all around the globe. Especially after the introduction of SharePoint Online. Because of this popularity, most companies have grown used to using SharePoint on a daily basis. As a side effect, the SharePoint site collections have been growing more and more ever since. SharePoint can handle tremendous data sizes, that is not the problem. The problem occurs when you need to migrate SharePoint. There is no automatic native path for this task – that is why admins learn to fear the phrase “SharePoint Online migration”. Let’s change that.
Migrating SharePoint, no matter if it is migration between tenants, migrating from SharePoint on-premises to SharePoint Online, or even migration between site collections, does not have to be a manual nightmare. The solution might not be that obvious as it uses a third-party tool: CodeTwo Backup for Office 365.
SharePoint Online and OneDrive for Business are one of the most common places to store company data. Procedures, various templates, documents in creation, runbooks – those are only a few examples of what kind of documents reside in SharePoint Online and OneDrive for Business. Those documents are often labeled as business-critical, which means that ensuring they are not accidentally (or purposefully) deleted is a big deal. That is where the issue of backup comes in. Read on if you want to know more about how to back up SharePoint Online and OneDrive for Business.
As announced on Microsoft’s blog, Exchange 2010 is near the end of its lifecycle. In about only 14 months from now, on January 14, 2020, Exchange 2010 will stop being supported. Although the end of the lifecycle does not mean that your Exchange Server 2010 will stop working, it is recommended to start planning the migration to a newer version of Exchange – preferably to Exchange 2019, which has already been officially released in October this year.
Exchange Server 2019 offers a way to configure a global or server-side email signature. Although it is more often referred to as “disclaimer” feature, it is often used to configure automatic HTML signatures. Why is this better than email signatures set up by users? By applying organization-wide email signatures on Exchange Server 2019, you can make sure that email correspondence is unified, branding is always in place and that nobody automatically adds inspirational quotes to every email sent. This method also has some drawbacks, but I show how to fix those limitations at the end of the article.
Whenever an employee leaves a company, admins need to follow a certain procedure. In Office 365, depending on the company’s best practices, you need to disable user’s ability to sign in, or simply delete a user entirely. Those are some standard activities you could probably perform while sleeping. The tricky part is that you might need to preserve the former employees’ mailbox contents without the need to pay for the former employee’s license in Office 365. Below, I present a few different ways to achieve just that.
Recreating an Outlook profile is a quick fix in many situations. In the video below I show how to recreate Outlook profiles for a single user and for an entire company. But first, what is an Outlook profile?
Outlook profile contains all the information about your Outlook configuration. You might be using Outlook for years without knowing of the profile existence, but it is how Outlook knows how to connect to your mailbox. The best part of Outlook profiles is that resetting them is an easy and quick method of fixing some common problems with the email client. The video tutorial below shows the easiest method to create a new Outlook profile.
There are three options to choose from to add different signatures to user mailbox and shared mailbox emails. The first method is to create two separate signatures in Outlook, the second requires mail flow rules on the server side and the third involves the use of CodeTwo Email Signatures for Office 365.