Suppressing Disclaimers For Selected MessagesDisclaimers created with CodeTwo Exchange Rules 2003 are added to outgoing messages at the server without intervention of their authors in mail clients. However, CodeTwo Exchange Rules 2003 offers a solution for users who would like to take control of footer addition for their messages.
To let users suppress disclaimers, remember to check Activate suppressing disclaimers in Advanced option (fig.1) screen of the new or existing rule wizard. The new rule wizard is activated by choosing Add from the program’s toolbar, and the existing rule wizard is activated by choosing Edit.
|Fig.1. Activate suppressing disclaimers option.|
To proceed to specifying phrases suppressing disclaimers (fig.2), click Configure.
|Fig.2. Specifying phrases suppressing disclaimers.|
Add phrase or phrases to the list that are supposed to suppress disclaimers (fig.3).You can define whether the phrase to suppress disclaimer must be located in the message subject , body or either of them. By default, all instances of these phrases will be removed from the message but you can configure the program to leave the individual phrases in messages by unchecking Remove phrase from message.
|Fig.3. Editing suppressing phrases.|
You can specify many different phrases suppressing a given footer. If a user includes any of the defined phrase in relevant places, the footer will not be added.
For users to be able to suppress all footers, each of the rules must have its own suppressing phrases. You can activate suppressing disclaimers for one or several rules - it is not obligatory for disclaimers to have suppressing phrases. The rules with no suppressing phrases defined cannot be suppressed.
To avoid phrases being removed by users unintentionally, the phrase must be unique. The use of underscore (_) may prove useful, e.g. no_footer. Single words in phrases are not recommended.