Reports

The Reports feature allows you to track the progress of your migrations. To create a new up-to-date report of desired range, you may use the ribbon available in the Jobs view. The application allows you generate the following types of a report:

  • Overall report, which includes summary of all jobs defined within the Administration Panel
  • Job report, which includes summary of migration done by particular job with detailed table including all mailboxes
  • Detailed mailbox report, which includes item-level counters of a particular mailbox included in specific job
Exchange Migration - Reports section
Fig. 1. The Reports section in Jobs view.

What is more, the application may send any type of reports automatically by email. You may define what particular action should trigger sending messages (e.g. when the whole process finishes), as well as apply independent schedule. For your convenience, the notifications are set globally for all jobs.

Overall report

On the Jobs view click the Overall icon to generate up-to-date report. This kind of a report contains summary of all defined jobs. (Fig. 1.).

Exchange Migration - overall migration report
Fig. 1. Overall migration job.

For every job, the report summarizes current progress with a detailed table, donut chart as well as general description. It covers all items processed so far:

  • Migrated – items migrated successfully 
  • Remaining – source items waiting to be taken into account in next migration batch
  • Excluded – source items excluded from the migration (customized both in the Folder Filter and Time Filter option)
  • Failed – all items attempted to be migrated but eventually skipped because of errors
  • Total – a summary of all aforementioned four categories

Job report

To generate more detailed view of a particular Job, click the Job button on the ribbon. This view includes the detailed table which may be found in the overall report as well (Fig. 2). Additionally, a similar table is generated for every mailbox included in the migration - you may see the amount of items (Migrated, Remaining, Excluded, Failed and Total), the average speed, start and end time. The very last column displays total time consumed for migrating a particular mailbox.

Exchange Migration - Job report
Fig. 2. Migration job report.
 

Detailed mailbox reports

You may also review the most detailed report generated for one particular mailbox (Fig. 3.). Instead of HTML document, the report is displayed in separate window which allows you to browse through specific folders. Additionally, for the failed items, in the right-hand side part of the report, there might be listed some details on all items that happened to fail during the migration process. Just like in case of two previous reports, the items are split into the following categories:

  • Migrated – items migrated successfully 
  • Excluded – source items excluded from the migration (customized both in the Folder Filter  and Time Filter option)
  • Failed all items attempted to be migrated but eventually skipped because of errors
  • Total – a summary of all aforementioned three categories
Exchange Migration - mailbox report
Fig. 3. Mailbox detail report.
All numbers referring to counted items are associated with respective source mailbox folders. In the bottom row there is a summary of items processed for a particular mailbox.
 

Automated reports sent via email

The reporting mechanism also allows sending automatic reports to chosen users. To configure automated pattern for this kind of reports, please click the 'Options' button in the main ribbon (Fig. 5.). 

Exchange Migration - reports options
Fig. 5. How to launch emailed reports.

Once you launch the report configuration window you may tick the top option to turn on email reports. Next you will find three sections activated there:

  • reports’ details (the first section)

Details level determines what information will be included in the report. So you may choose one out of three possible scenarios: 

  • State of every mailbox – this option (Fig. 6.) goes through all jobs and reports state of every mailbox included. A separate attachment is generated for every job.
Exchange Migration - errors state
Fig. 6. State of every mailbox.
  • List of failed mailboxes only – this option (Fig. 7.) goes through all jobs and reports a list of mailboxes that have failed. A separate attachment is generated for every job.
Exchange Migration - error list
Fig. 7. List of failed mailboxes.
  • General migration state – this report presents summarized information for the migration process without any additional details (Fig. 8.)
Exchange Migration - report general
Fig. 8. General migration state.
  • ‘Send email reports...’ section

Within this section you can customize the conditions which will trigger the report delivery (Fig. 9.):

Exchange Migration - send reports options
Fig. 9. Report conditions.

Additionally, you can take advantage of using the built-in scheduler to generate reports on desired days and hours. So, no matter which options you select within this section, reports delivery will be processed in a defined timeframes only (Fig. 10.). To enable this feature, simply check the According to schedule option and click Schedule... button.

Exchange Migration - send reports schedule
Fig. 10. Reports scheduler.

Warning

If you select All options in the scheduler, the reports will be sent every hour to defined recipients.

  • Scope of the reports’ recipients labeled as ‘Email options’

In this part of the email report configuration window you may decide who is going to receive the reports as well as who is going to be the sender. Please note that in the sender field (From) only user defined with target connection may be defined. As per the recipients, you may insert either a single recipient or a list of recipients, who are expected to appear in: ‘To’, ‘CC’ as well as ‘BCC’ field. You may use semicolon (;) character to separate multiple recipients. By default, ‘To’ field is completed with target Administrator account (Fig. 11.). 

Exchange Migration - reports recipients
Fig. 11. Report senders and recipients' configuration.

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