•   Introduction
•   Frequently Asked Questions (FAQ)
  •   How to create a new public folder (Outlook 2003/2007)?
  •   How to create a new public folder (Outlook 98/2000/XP)?
  •   How to share my personal folder with other users?
  •   How to open a folder shared by another user?
  •   Creating a common company address book
  •   Creating a common inbox
  •   Using the CodeTwo internet demo server and data safety
  •   How to activate the synchronization of read/unread status of messages?
  •   Resolving communication problems between Outlook Add-ins and the Syncing Master
  •   How to enable synchronization of public folders with PDA devices?
  •   Unblocking Syncing Master in the system firewall for Windows XP Service Pack 2
  •   Unblocking CodeTwo Public Folders in Norton Internet Security
  •   I have installed the Outlook Add-in but I cannot see the public folders
  •   How to check who created an appointment in a public calendar?
  •   When is the data synchronized between the Outlook Add-ins?
  •   Can I have many trees of public folders?
  •   Compare CodeTwo Public Folders with other sync tools
  •   How to synchronize Outlook between two computers?
•   Installation Walkthrough
  •   Outlook Add-in installation
  •   Syncing Master installation
  •   Demo Syncing Master hosted on CodeTwo Internet Server
•   Upgrading to the latest version
•   Administration panel
  •   Access rights
  •   Restoring items
  •   Database backup
  •   Database migration
  •   Synchronization settings
  •   Syncing Master
  •   Licensing
•   MS Outlook Add-in configuration
  •   MS Outlook Add-in configuration
  •   Adding public folders to the Outlook profile
  •   Removing public folders from the Outlook profile
•   Sharing Public Folders
•   Sharing Personal Folders
  •   Sharing your personal folder with other users
  •   Managing access rights to personal folders
  •   Opening shared personal folders of other users
•   Offline Mode
•   CodeTwo Public Folders Toolbar
•   Advanced Topics
  •   Resolving Conflicts
  •   Limitations
•   Licensing
  •   Activation
  •   License Agreement
•   Comments

If you are using Public Folders version 4.6.3 or older, please consult this User's Manual.

How to share my personal folder with other users

You can share your personal folders with other users and grant those users respective access rights, so that they can work in your folders. There are two ways in which you can share a personal folder with other users:

Method #1

1. Click the selected personal folder with the right mouse button and from the context menu choose "Share this folder..."



2. The dialog box will display in which the access rights to the folder can be defined. Give the appropriate access rights to users and click OK. By default all users have the right to read the folder - they cannot make any changes. More about managing access rights...



Method #2

1. Choose Public Folders, My shared folders from the Outlook menu or on the CodeTwo Public Folders toolbar click My shared folders:


2. A dialog box containing the list of folders you are already sharing will display. If you are sharing a folder for the first time, the list will be empty. To share the selected folder, click Share:


3. From the personal folders tree choose the folder you want to share (e.g. Calendar) and click OK:


4. A list of user access rights for the folder will display. Grant the users the appropriate rights and click OK. By default, all users are only granted the read rights for the folder and cannot make any changes. More about granting access rights...


After these steps the folder will become shared. Other users will be able to open it and work respectively to the rights they are granted. The changes in the folder will be immediately made visible to other users.

When you start sharing your personal folder, it is NOT automatically added to Other Users' Folders tree. Therefore, it is not instantly visible to other users. If a user wants to browse another user's folder, they must first open it, see How to open a folder shared by another user?

The objects in the shared folders marked as Private will always remain invisible to other users independently from the rights they have.

Learn more about sharing and working with shared personal folders.