•   Introduction
•   Examples of Practical Application
  •   Sharing company mail
  •   Message board - discussion group
  •   Public resource booking
  •   Group schedule
  •   Boss's calendar
  •   Employee availability register
  •   Company contact base
  •   Global company address book
  •   Delegating tasks
  •   Project Management
  •   Share document libraries
•   Frequently Asked Questions (FAQ)
  •   How to create a new public folder (Outlook 2003/2007)
  •   How to create a new public folder (Outlook 98/2000/XP)
  •   How to share my personal folder with other users
  •   How to open a folder shared by another user
  •   Creating a common company address book
  •   Creating a common inbox and sent items folder
  •   Using the CodeTwo internet demo server and data safety
  •   How to activate the synchronization of read/unread status of messages
  •   Resolving communication problems between client modules and the server
  •   Creating a backup copy and restoring data
  •   Restoring deleted individual data items
  •   Unblocking server module in the system firewall for Windows XP Service Pack 2
  •   Unblocking CodeTwo Public Folders in Norton Internet Security
  •   I have installed the client module but I cannot see the public folders
  •   How to check who created an appointment in a public calendar
  •   When is the data synchronized between the client modules?
  •   Can I have many trees of public folders?
•   Installation Walkthrough
  •   Server module installation
  •   Client module installation
•   Program Settings
  •   Server module settings
  •   C2PublicFolders system service configuration
  •   Client module settings
  •   Adding public folders to the Outlook profile
  •   Removing public folders from the Outlook profile
•   Sharing Public Folders
•   Sharing Personal Folders
  •   Sharing your personal folder with other users
  •   Managing access rights to personal folders
  •   Opening shared personal folders of other users
•   Access Rights Management
•   Offline Mode
•   CodeTwo Public Folders Toolbar
•   Advanced Topics
  •   Resolving Conflicts
  •   Limitations
•   Licensing
•   Comments
•   License Agreement

Limitations

User's Manual Start Page

Data synchronization

When one of the users changes data in the public folders, this data is being immediately circulated by the server module among all client modules currently working within the network. At start up, a client can download from the server all changes made to the public folders at the time when the client was not connected. CodeTwo Public Folders instantly synchronizes all the changes made by the users to the public folders and elements, except for the cases below. In the current version the following changes are not being synchronized:

-	Elements in the root folder named C2PublicFolders.
-	Custom user forms published in folders. Screenshot
-	Comments created in the folder properties. Screenshot
-	User group definitions specified in folders of Calendar type as "Group Schedules". Screenshot
-	Folder group definitions specified as "Activities" in folders of Contacts type. Screenshot

By design CodeTwo Public Folders does not synchronize items from the special folders named "Deleted Items" and "Search Folders"

Default folders

In the current version, CodeTwo Public Folders cannot be defined as a location of mail delivery. Some limitations arise from that fact. Since there must be a location where mail is being delivered in the Outlook profile, the profile has to include "Personal Folders", in addition to public folders. In that case, Outlook default folders, such as Inbox, Outbox, Calendar, Tasks, are created in personal folders and in the public folders there is no functionality closely related to default folders:

-	Reminders are not generated. This limitation does not apply to Microsoft Outlook 2007. Screenshot
-	Mail cannot be directly received in the public folder. If this is required, this restriction can be easily evaded by applying a rule to the inbox, which will transfer the incoming messages to a chosen public folder. Find out How to create a common inbox and outbox.
-	After creating a meeting request in a public calendar, the responses of the participants will not be automatically processed by the Outlook.
-	After assigning a task (in a public folder) to users with the "Assign Task" button, it cannot be sent as an e-mail message. Screenshot

The only default folders automatically created in public folders are folders "Deleted elements" and (in Outlook 2003 / 2007) "Search Folders". These folders are not treated as public folders and they are separate for each user. When a user removes an element from public folders, it is moved to the folder "Deleted elements" in their public folders but it is not synchronized and remains invisible for users of other computers.

Size limitation

A local copy of public folders is stored in PST file in each computer with a client module installed. Owing to this, a user is able to work with public folders in offline mode when CodeTwo Public Folders server is unavailable. Each user of a computer has their own separate PST file in which data from public folders visible to them is stored. If Microsoft Office Outlook version 2003 or 2007 is installed on a computer, the size of the file cannot exceed 20 GB. If an earlier version of Outlook is installed, the size of the file cannot exceed 2 GB.

If the size of the file reaches the limit, a warning will be displayed. In order to reduce the size of local PST file, you can compact the file, remove some unnecessary data from public folders or remove a a user's right to see certain folders.

The size of data stored in the module of CodeTwo Public Folders server is unlimited (the only limitation is the availability of free space on a disk).