•   Introduction
•   Examples of Practical Application
  •   Sharing company mail
  •   Message board - discussion group
  •   Public resource booking
  •   Group schedule
  •   Boss's calendar
  •   Employee availability register
  •   Company contact base
  •   Global company address book
  •   Delegating tasks
  •   Project Management
  •   Share document libraries
•   Frequently Asked Questions (FAQ)
  •   How to create a new public folder (Outlook 2003/2007)
  •   How to create a new public folder (Outlook 98/2000/XP)
  •   How to share my personal folder with other users
  •   How to open a folder shared by another user
  •   Creating a common company address book
  •   Creating a common inbox and sent items folder
  •   Using the CodeTwo internet demo server and data safety
  •   How to activate the synchronization of read/unread status of messages
  •   Resolving communication problems between client modules and the server
  •   Creating a backup copy and restoring data
  •   Restoring deleted individual data items
  •   Unblocking server module in the system firewall for Windows XP Service Pack 2
  •   Unblocking CodeTwo Public Folders in Norton Internet Security
  •   I have installed the client module but I cannot see the public folders
  •   How to check who created an appointment in a public calendar
  •   When is the data synchronized between the client modules?
  •   Can I have many trees of public folders?
•   Installation Walkthrough
  •   Server module installation
  •   Client module installation
•   Program Settings
  •   Server module settings
  •   C2PublicFolders system service configuration
  •   Client module settings
  •   Adding public folders to the Outlook profile
  •   Removing public folders from the Outlook profile
•   Sharing Public Folders
•   Sharing Personal Folders
  •   Sharing your personal folder with other users
  •   Managing access rights to personal folders
  •   Opening shared personal folders of other users
•   Access Rights Management
•   Offline Mode
•   CodeTwo Public Folders Toolbar
•   Advanced Topics
  •   Resolving Conflicts
  •   Limitations
•   Licensing
•   Comments
•   License Agreement

How to share my personal folder with other users

User's Manual Start Page

You can share your personal folders with other users and grant those users respective access rights, so that they can work in your folders. To share your personal folder, follow the steps below:

1. Choose Public Folders, My shared folders from the Outlook menu or on the CodeTwo Public Folders toolbar click My shared folders:


2. A dialog box containing the list of folders you are already sharing will display. If you are sharing a folder for the first time, the list will be empty. To share the selected folder, click Share:


3. From the personal folders tree choose the folder you want to share (e.g. Calendar) and click OK:


4. A list of user access rights for the folder will display. Grant the users the appropriate rights and click OK. By default, all users are only granted the read rights for the folder and cannot make any changes. More about granting access rights...


After these steps the folder will become shared. Other users will be able to open it and work respectively to the rights they are granted. The changes in the folder will be immediately made visible to other users.

When you start sharing your personal folder, it is NOT automatically added to Other Users' Folders tree. Therefore, it is not instantly visible to other users. If a user wants to browse another user's folder, they must first open it, see How to open a folder shared by another user?

The objects in the shared folders marked as Private will always remain invisible to other users independently from the rights they have.

Learn more about sharing and working with shared personal folders.