•    Introduction
•   How-To Articles
  •   How to insert a personal signature and a company disclaimer into one message
  •   How to insert in the same message a detailed signature the first time it is sent, and a simple signature in later correspondence
  •   How to insert an image into a footer
  •   How to have parts of disclaimers/signatures removed on the fly when they have not been replaced by data from Active Directory
  •   How to create different signatures/disclaimers for users from various Active Directory groups
  •   How to create a personalized disclaimer for multiple users
  •   Detailed logging level in CodeTwo Exchange Rules
  •   How to deploy CodeTwo Exchange Rules on multiple servers
•   Installation
•   Quick Guide To Creating Rules And Footers
•   Principles Of Rule Creation And Functioning
  •   Specifying Senders' Scope
  •   Specifying Recipients' Scope
  •   Using Wildcards (*) For Specifying Scopes Of SMTP Addresses
  •   Inserting Footers In Selected Places In Messages
  •   Suppressing Disclaimers For Selected Messages
  •   Testing Rule Selection
  •   Proceeding To Next Rules
•   Creating and Editing Footers
  •   Personalized Signatures - containing Active Directory variables
  •   Disclaimers Containing Images
  •   Advanced Disclaimer Content Control
  •   Built-In Signature Editor
  •   Disclaimer Preview
•   Statistics Of Processed Mail
•   Archiving Server-Processed Mail
•   Advanced topics
  •   International encoding support
  •   RTF (TNEF) messages handling
  •   Sending the messages with the SendAs and Delegate rights
•   Log Files
•   Licensing
  •   Demo Version
  •   Registration and activation code
  •   License Agreement
•   Comments

Specifying Recipients’ Scope

While creating or editing a rule, you can specify the recipients' scope for whom this rule will apply when messages are sent (Fig.1). You also can add exceptions to the recipients’ scope for whom the rule will never apply.

Fig.1. The scope of recipients for whom the rule will apply.

In the upper field, add scope(s) of recipients for whom the footers will be attached. The bottom field includes exceptions to the scope of recipients, for whom the footer will not work.

The recipients can be specified by adding full or partial e-mail addresses (Fig.2). While adding senders’ addresses you can use one or several asterisk signs (*), which substitute any string of characters. For instance, by adding support*@*co.uk you decide to apply the rule for all addresses starting with support, from domains ending in co.uk. In the bottom field of Recipients’ scope dialog box, you can define exceptions to the list of e-mail addresses.

Fig.2. Specifying addresses or parts of addresses of senders.

If a message has more than one recipient, the rule will not apply if at least one of the recipients is included in the list of exceptions for this rule. If none of the recipients is on the list of exceptions, the rule will apply if at least one of them is in the list of accepted recipients. This process is due to the fact that the program checks the list exceptions first, and next goes on to check the list of accepted recipients.

If you want the rule to apply to messages sent from the main domain and not from its subdomains, include this domain in the list using the @(at) sign: *@company.com.

The possible application of the above-mentioned criteria can be exemplified by the following rule:

To apply the rule to all messages, regardless of the address they are sent to, in the upper field of the recipients’ scope dialog box enter the asterisk (*) only or leave it empty.