Introduction
CodeTwo Exchange Rules enables centralized addition of footers to messages processed by the Exchange Server 2000/2003 and Small Business Server sent outside the organization. This facilitates the management of signatures/disclaimers for messages. The administrator is no longer burdened with deploying footers separately at each client computer and making sure that the users actually use them. Certainly, each user will still be able to add client-based footers.
CodeTwo Exchange Rules is an ideal solution for all companies utilizing Exchange Server 2000/2003 or Small Business Server (SBS) as the mail server. CodeTwo Exchange Rules does not support Exchange Server 2007. If you want to manage footers for Exchange Server 2007, you will need CodeTwo Exchange Rules 2007.
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CodeTwo Exchange Rules is installed directly on the computer hosting Exchange Server 2000/2003. More about the deployment and system requirements...
The program lets the administrator define rules to prevent end-users from tampering with the contents of the footers added to messages. A quick guide on creating a disclaimer rule in included at the following address.
Messages can receive various disclaimers and signatures depending on the sender and recipients. The senders and recipients' scopes can be defined by providing full or partial SMTP addresses, as well as the Active Directory groups, users, containers, or attributes. You can configure the rule to add footers directly below the response text or at the very end of the message. You can set the rule to add footers multiple times to the same message every time it travels through the server or once only. Also it is possible to define phrases suppressing disclaimers so that users can turn them off from their client computers when needed. One message can receive more than one footer, depending on the settings. More about rule creation and functioning...
Signatures created with CodeTwo Exchange Rules can include personal information about the sender retrieved from Active Directory, such as first name, last name, company, department, phone numbers, postal address, e-mail. CodeTwo Exchange Rules features a built-in signature editor, which is extremely handy while creating nice-looking footers. The editor includes an Active Directory Field feature allowing quick insertion of AD placeholders to personal signatures. Also, the editor’s tools enable adding HTML formatting, images, tables, etc. More about creating and editing footers...
The latest version of CodeTwo Exchange Rules features statistics and archiving tools for messages processed by the Exchange Server.
In Advanced Topics you will find more information on the settings related to correct handling of national characters, preventing the server from sending RTF messages, and sending messages with delegate rights or SendAs rights.
How To section includes useful information as well as answers to the most frequently asked questions about CodeTwo Exchange Rules gathered in Knowledge Base articles.