How to have parts of disclaimers/signatures removed on the fly when they have not been replaced by data from Active Directory

CodeTwo Exchange Rules 3.x, CodeTwo Exchange Rules 2010, CodeTwo Exchange Rules 2007 2.x, CodeTwo Exchange Rules 2.x >

CodeTwo Exchange Rules features a built-in capability to process RT (Remove Text) control tags. RT control tags are exceptionally useful when creating personalized disclaimers including Active Directory placeholders. If the placeholders within a disclaimer cannot be filled with values as the corresponding data is missing from Active Directory, the redundant disclaimer element marked by control tags will be automatically removed.

In signatures Active Directory placeholders are frequently preceded by a signaling phrase, such as Phone, Fax , E-mail, etc. If a user does not have the corresponding variables filled with values in Active Directory, the signature in messages they send will only contain the signaling word, while missing the info. To avoid such problems, use RT control tags.

Run the signature editor by choosing Edit disclaimer in Rule editor wizard (Fig.1).
Place the cursor in the line that you want to contain the RT control tags.
Click Control Tags, Remove text tag.
Place the text between the RT tags.
If you are using the editor in CodeTwo Exchange Rules 3.x, CodeTwo Exchange Rules 2007 or CodeTwo Exchange Rules 2010 you can insert RT tags in the following way:
1. First, add the placeholder as well as the signaling word e.g. Tel. [Phone]
2. Highlight both elements using the left mouse button.
3. When highlighted, click the Remove Text Tag button in the editor's ribbon - the RT tags will be inserted in front of and behind the phrase.

Editing the footer.

Fig.1. Edit disclaimer button in the rule wizard.


Fig. 2. Control tags button in the editor's toolbar in CodeTwo Exchange Rules 2.x	Fig. 2. Control tags button in the editor's toolbar in CodeTwo Exchange Rules 3.x, CodeTwo Exchange Rules 2007 and CodeTwo Exchange Rules 2010

Below is an example of a signature in which the line containing the phone number will be removed if this number is missing for this user in Active Directory.

[First name] [Last name]
{rt}Tel: [Phone]{/rt}
Tel. kom: [Mobile]