How to have parts of disclaimers/signatures removed on the fly when they have not been replaced by data from Active Directory.

CodeTwo Exchange Rules features a built-in capability to process RT (Remove Text) control tags. RT control tags are exceptionally useful when creating personalized disclaimers including Active Directory placeholders. If the placeholders within a disclaimer cannot be filled with values as the corresponding data is missing from Active Directory, the redundant disclaimer element marked by control tags will be automatically removed.

In signatures Active Directory placeholders are frequently preceded by a signaling phrase, such as Phone, Fax , E-mail, etc. If a user does not have the corresponding variables filled with values in Active Directory, the signature in messages they send will only contain the signaling word, while missing the info. To avoid such problems, use RT control tags.

1. Run the signature editor by choosing Edit disclaimer in Rule editor wizard (Fig.1).
2. Place the cursor in the line that you want to contain the RT control tags.
3. Click Control Tags, Remove text tag.
4. Place the text between the RT tags.

Fig.1. Edit disclaimer button in the rule wizard.
 

Fig.2. Control tags button in the editor's toolbar.

Below is an example of a signature in which the line containing the phone number will be removed if this number is missing for this user in Active Directory.

[First name] [Last name]
{rt}Tel: [Phone]{/rt}
Tel. kom: [Mobile]

See also:

Advanced Disclaimer Content Control

How to insert an image into a footer

How to insert in the same message a detailed signature the first time it is sent, and only simplified signatures in later correspondence

How to insert a company disclaimer and a personal signature into one message