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How to configure a rule in CodeTwo Exchange Rules 2007 adding disclaimers to internal messages only

Problem:

How to configure a rule in CodeTwo Exchange Rules 2007 adding disclaimers to internal messages only?

Solution:

CodeTwo Exchange Rules 2007 enables adding disclaimers both to internal and external messages. To add the disclaimer only for internal recipients, you need to configure the appropriate rule in the Administration module.

Exchange Rules 2007 4.x:

The way to create a new rule for internal messages is extremely simple as the Administration panel contains a button to quickly create a rule of this kind. See the Fig. 1.

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Fig. 1. Adding a new rule in Exchange Rules 2007 4.x

Alternatively you can edit an existing rule and set an appropriate condition:

  1. Start creating a new rule or editing an existing one.
  2. Go to the Conditions tab.
  3. Set the condition: Message direction is internal (internal emails only) or  Recipient is internal (if the rule is going to be applied to all messages which a recipient is an internal one and it does not matter where a sender comes from, Fig. 2.).

    48-1
    Fig. 2. The Conditions tab in Exchange Rules 2007 4.x.

After you finish, remember to click the Submit changes button and then the rule will be applied.

For the version 2.x and 3.x, the way of creating a rule of this kind is almost the same however there is no tab named Conditions but the Scope of senders / recipients one and there is no Message direction field.

Exchange Rules 2007 1.x:

  1. Start creating a new rule or editing an existing one.
  2. The Recipients' scope tab:  If all internal users have the same domain in their SMTP addresses, you need to enter it to the Scope of senders field with an asterisk ( * ), e.g. *company.com. If the domains are not identical but share a common element, this must be used together with the asterisk. For example, if the organization has the following domains: @company1.com, @.company2.com and company.eu, the common element is 'company' and the entry will be: *company* . Note that the common element must be unique enough to ensure no external address matches it. Therefore, the use of *com* or *eu* will not guarantee correct functioning of the rule.

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    Fig. 3. Recipients' scope tab.

  3. The remaining settings can be configured as required. If this is a new rule, the disclaimer templates must be added.
  4. Save the changes.

See also:

  • Applies to: CodeTwo Exchange Rules 2007 1.x, 4.x
  • Categories: How-To
  • Last modified: 2014-12-30
  • Created: 2008-09-18
  • ID: 48
  • Keywords: CodeTwo Exchange Rules 2007, footer, disclaimer, recipients scope, external recipients, internal recipients
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