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How to avoid displaying Plain Text footer without extra line breaks

Problem:

How to avoid displaying Plain Text footer without additional line breaks.

Solution:

If you create a Plain Text footer using Enter to go to the next line, the footer may be displayed as one long line in the recipient's client.

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Fig. 1. Extra line breaks automatically removed from the message in Outlook 2013.

When you click the Restore line breaks option, everything will get back to normal.

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Fig. 2. Restored extra line break in Outlook 2013

This situation occurs if the recipient has enabled Remove extra line breaks in plain text messages option in his / her email client. Unfortunately this option is set by default in Outlook 2013.

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Fig. 3. Outlook options: Remove extra line breaks is ticked by default.

To avoid this issue, you can simply tell your recipients to untick the Remove extra line breaks in plain text messages option. However there is a more convenient and sure way to achieve the same result for your signature - you need to add double tab key at the end of each line in Plain Text footer.

This issue may also occur between placeholders. For instance you add one placeholder to be on top of another, a line break between them, the first one is {Department} the second is {Company}. If the placeholder {Department} consists of more than 38 characters you will experience the same issue as described above:

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Fig. 4. Line breaks removed between placeholders.

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