CodeTwo FolderSync Addin

CodeTwo FolderSync Addin is an Outlook add-in that enables synchronization of folders. The synchronization of data will always take place between selected folders and the user can choose several pairs of folders that need synchronizing.

Using CodeTwo FolderSync Addin and ActiveSync application, you can synchronize data from CodeTwo Public Folders or from Microsoft Exchange Server with PDA devices (SmartPhone, Blackberry).

If you have Exchange server in your organization and you want to synchronize its folders automatically giving the administrator control over all the synchronization rules, download a trial version of CodeTwo Exchange Sync here. The application can synchronize data between selected folders in real time without other users’ interference. Any changes made in monitored folders are instantly copied to the folders selected by an administrator.

How to use the program

Upon installation CodeTwo FolderSync Addin integrates itself with Outlook and adds a new button to the toolbar (in Outlook 2007 and earlier) or ribbon in Outlook 2010 and a new tab in Outlook options.

A new button is added to Outlook toolbar. Fig.1. A new button is added to Outlook toolbar.

A new button is added to the ribbon in Outlook 2010. Fig.2. A new button is added to the ribbon in Outlook 2010.

Clicking the button located in the toolbar or ribbon starts the synchronization process. The program's options enable the user to select the folders that need to be synchronized.

To choose which folders will be synchronized, in Outlook 2007 and earlier choose Tools, Options and choose the CodeTwo FolderSync Addin tab; while in Outlook 2010 click File to go to the Backstage view and click the tab of the program (Fig.3).

FolderSync Addin tab in the Outlook 2010 backstage view. Fig.3. FolderSync Addin tab in the Outlook 2010 backstage view.

The configuration window of the program. Fig.4. The configuration window of the program.

When the Add button is clicked, a new dialog box will appear (Fig.5.) where the user can schedule two folders for synchronization (Fig.6.). Please note that this will be a two-way synchronization. The data from folder 1 will be transferred to folder 2, and similarly the data from folder 2 will be added to folder 1.

Scheduling folders for synchronization. Fig.5. Scheduling folders for synchronization.

Picking a folder for synchronization. Fig.6. Picking a folder for synchronization.

When pairs of folders have been selected, click the program's button in the toolbar or the ribbon (Fig.1 & 2) to run the synchronization. A log screen will display showing the synchronization details (Fig.7). The synchronization can be terminated at any time and resumed by clicking the toolbar button.

Synchronization details. Fig.7. Synchronization details.

During synchronization the program does not compare the data included in items. However, it does store IDs of previously synced items. Therefore, during the first synchronization of two folders, a sum of their contents is created in both of them. All items from folder 1 will be transferred to folder 2, and similarly the data from folder 2 will be added to folder 1. If prior to the first synchronization, both folders contain identical items, these items will be duplicated and must be removed manually.

Prior or following the first synchronization, the user must make sure to remove the duplicates. For instance, if the current contacts database located in the public folders CodeTwo Public Folders needs to be synced with the user's personal folder, the personal folder must be cleared of the contacts that are also located in the public folder. Otherwise, they also will be copied and duplicated in the public folder! A similar problem may occur if following the first synchronization of two folders, an identical item is created in both of them. Since the application does not compare the contents of the items, the next synchronization will take place again in both ways. The result will be logical duplicates in both folders.

If a pair of folders have been synchronized and in both folders the users make alternations in the same item, in the next synchronization the item that has been modified later will prevail.

See also:

CodeTwo FolderSync Addin CodeTwo Free Tools

Share Outlook calendars, contacts, mails in network without Exchange. Microsoft Outlook calendar sharing, sync outlook contacts and folders in real time.

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