Code Two FolderSync Addin is an Outlook add-in that enables synchronization of folders. The synchronization of data will always take place between selected folders and the user can choose several pairs of folders that need synchronizing.

Using CodeTwo FolderSync Addin and ActiveSync application, you can synchronize data from CodeTwo Public Folders or from Microsoft Exchange Server with PDA devices (SmartPhone, Blackberry).

If you want to synchronize folders automatically on your Exchange server and let an administrator control all the synchronization rules, download a trial version of CodeTwo Exchange Sync here. The application can synchronize data between selected folders in real time without other users’ interference. Any changes made in monitored folders are instantly copied to the folders selected by an administrator.

How to use the program

Upon installation Code Two FolderSync Addin integrates itself with Outlook and adds a new button to the toolbar (Fig.1.) and a new tab in Outlook options (Fig.2.). Clicking the button located in the toolbar starts the synchronization procedure. The program's options enable the user to select the folders that need synchronizing.

Fig.1. A new button is added to Outlook toolbar.

To choose which folders will be synchronized, go to the Code Two FolderSync Addin tab in Outlook option (Fig.2.).

Fig.2. The new tab in Outlook Options.

When the Add button is clicked, a new dialog box will appear (Fig.3.) where the user can schedule two folders for synchronization (Fig.4.). Please note that this will be a two-way synchronization. The data from folder 1 will be transferred to folder 2, and similarly the data from folder 2 will be added to folder 1.

Fig.3. Scheduling folders for synchronization. Fig.4. Picking a folder for synchronization.

When pairs of folders have been selected, click the program's button in the toolbar (Fig.1.) to run the synchronization. A log screen will display showing the synchronization details (Fig.5.). The synchronization can be terminated at any time and resume it by clicking the toolbar button.

Fig.5. The log screen showing details of the synchronization.

During synchronization the program does not compare the data included in items. However, it does store IDs of previously synced items. Therefore, during the first synchronization of two folders, a sum of their contents is created in both of them. All items from folder 1 will be transferred to folder 2, and similarly the data from folder 2 will be added to folder 1. If prior to the first synchronization, both folders contain identical items, these items will be duplicated and must be removed manually.

Prior or following the first synchronization, the user must make sure to remove the duplicates. For instance, if the current contacts database located in the public folders Code Two Public Folders needs to be synced with the user's personal folder, the personal folder must be cleared of the contacts that are also located in the public folder. Otherwise, they also will be copied and duplicated in the public folder! A similar problem may occur if following the first synchronization of two folders, an identical item is created in both of them. Since the application does not compare the contents of the items, the next synchronization will take place again in both ways. The result will be logical duplicates in both folders.

If a pair of folders have been synchronized and in both folders the users make alternations in the same item, in the next synchronization the item that has been modified later will prevail.

See also:

• How to enable synchronization of public folders with PDA devices