Exchange Rules Pro - automatically forward Exchange mail to Gmail, Hotmail and other external addresses
Many users express the need of having their Exchange mail forwarded to their private external addresses like Gmail, Hotmail, AOL etc. This can be very useful when you are out of office for a long time, with no access to Exchange email and still want to be up to date with everything what happens in the office. Although the demand for this kind of functionality is quite strong, Exchange Server doesn't offer a robust built in email forwarding mechanism that would allow you to forward Exchange mail to Gmail or any other external email easily. Luckily here comes CodeTwo Exchange Rules Pro.
CodeTwo Exchange Rules Pro is an administration tool that will let you flawlessly create an Exchange email policy for forwarding messages to other email addresses, including the external ones. This and much more, can be done with just a few clicks. No changes to Active Directory or any other additional configuration is required.
How does it work?
CodeTwo Exchange Rules Pro lets you create Exchange email rules covering such things as: email signatures and disclaimers, email content control, message filtering, attachment control, auto-responders and much more. It also allows setting up Exchange email routing policies responsible for forwarding exchange mail to all sorts of email addresses, even the external ones. The program is installed on the server with the Hub Transport Role and is ready to work literally out of the box.
Fig.1. CodeTwo Exchange Rules Pro - the user interface.
To create a rule that forwards Exchange email to external address, you only need to add a new position in the List of Rules and choose a correct action from the list of actions in CodeTwo Exchange Rules Pro.
Fig.2. List of actions in CodeTwo Exchange Rules Pro.
CodeTwo Exchange Rules Pro lets you to decide whether you wish to send the Exchange mail notification to Active Directory users or to specified email addresses. You can also choose to modify the subject of the forwarded message by adding time stamps, counters and specified phrases.
In CodeTwo Exchange Rules Pro the Exchange email routing policy can be triggered by many different conditions, e.g. message type, message direction, scope of senders and recipients, keywords found in messages, the size of attachments or content categorization. The same things that fire the message forwarding rule can also act as exceptions to the given rule. All those pieces altogether make CodeTwo Exchange Rules Pro an extremely versatile and flexible tool.
What else can be achieved using CodeTwo Exchange Rules Pro?
The list of actions in CodeTwo Exchange Rules Pro contains numerous positions that are necessary for every server administrator. The program allows creating an Exchange 2007 auto reply that works on the server side and requires absolutely no mail client configuration. It also lets you centrally manage users' signatures and disclaimers that can be composed using the built in HTML editor, and appended always under the recent reply in any place of the message body - including headers and side banners. You can also use this tool for a fast creation of Exchange 2010 address rewrite entries or Exchange attachment control policies that will help you take care of your system's performance.
The greatest thing about CodeTwo Exchange Rules Pro is that it can be used in countless different scenarios which even its developers haven't originally thought of.
