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CodeTwo Exchange Rules Pro
Email auto-responders
There's been much buzz lately over email auto-responders. Since email flow has been rapidly growing, people need machines to answer some of the messages that do not require human interaction. Auto-responders are messages that are sent automatically by an email system as a reply to emails sent to us. They are commonly used by those who are out-of-the-office, on a leave, or cannot answer all emails they get. Some enterprises use auto-responders for promotional purposes, follow-up marketing and PR actions.
Out of the box, Exchange Server has very limited auto-responding capabilities. If go deeper into this, you realize there is nothing apart from Out of Office assistants which do not include the original message under your auto-reply. Hub Transport rules will allow you only to create an auto-reply sending a bounce message with an error code to the original sender. CodeTwo Exchange Rules, on the other hand, gives you a straightforward solution to create even complex email auto-responders with images, Active Directory placeholders, HTML coding, employees' pictures, etc. Furthermore, you can create auto-responding rules that are activated only for selected users, sender's, recipients or even only when a message contains concrete phrases, or depending on its direction or type and so on. You can even create auto-replies for disabled AD users. CodeTwo Exchange Rules Pro gives you endless possibilities as far as Exchange auto-responding is concerned. Since seeing is believing, take a look at the video below.
Creating Exchange Server auto-responders becomes amazingly easy if you use CodeTwo Exchange Rules Pro. You can either use templates prepared by CodeTwo or create your own auto-replies from scratch using an integrated editor. To create your own Exchange auto-responder, you can use a default Sales auto-responder rule and modify it to meet your requirements. You can also create a new auto-reply email rule from scratch. To do this, create a new rule in CodeTwo Exchange Rules Pro, go to the Actions Tab and add Auto respond action.
Afterwards, define the subject of the auto-replied message, its senders and recipients. You can also create a folder with files that will be added as attachments to your automatic reply. Finally, you can edit the body of your automatic email reply - the editor is easy to use and will let you create a well-formatted HTML or neat plain text message in a minute.
Auto-responders are believed to be harmful to servers as they might create email loops - two servers send auto-responders to each other and start a never-ending message war. This might get these servers black-listed, and also lead to server crash. However, CodeTwo Exchange Rules Pro has a loop protector for email auto-responders and lets you define how many auto-replies are send to selected addresses within a certain period. This protection tool effectively prevents email auto-reply loops on Exchange Server.
