CodeTwo Exchange Rules Pro

Centrally managed email signatures, disclaimers, marketing banners
and full mail flow control on Exchange Server 2013, 2010 and 2007.

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no credit card required; free tech support while you test

CodeTwo Exchange Rules Pro is an award winning, Microsoft certified email signature and email flow manager for Exchange. Trusted by over 4 000 companies all over the world, this easy-to-use Exchange toolbox will help you create complex rules to centrally manage email flow and to unify the look of your corporate correspondence - all without touching end users computers and mobile devices.

  • Design a unified email signature for the entire company in less than 5 minutes
  • Automatically add personalized signatures with/including user's photos and AD data
  • Add marketing banners and other images inline (not as attachments) to any email
  • Choose where to insert a signature/banner - right under the latest email, at the very top or bottom of a conversation or as side banners
  • Add, compress, strip or dump email attachments
  • DLP - scan emails for sensitive content and forward incident reports to managers
  • Set up autoresponders for groups or single users, and send them as replies to original emails
  • Access email rules and settings from any device, even outside of the domain
  • Use in organizations of any scale - multi-server and multitenant environments supported
  • and a whole lot more... Read below or download the program now to see it for yourself
Exchange Rules PRO - overview


Key features

What's new in version 2.0

What's new in version 2.0

Read about the major improvements (and a few smaller ones) included in the new version of the software. Find out more...

Central management and personalization based on rules

Central management and personalization based on rules

Configure server-level email signature rules via intuitive standalone panel or web interface. Full personalization possible thanks to AD variables support. Find out more...

Get a company-wide email signature, disclaimer ready in under 5 minutes

Get a company-wide email signature, disclaimer ready in under 5 minutes

Use a WYSIWYG editor to compose and position email signatures/disclaimers containing graphics and individual users’ photos. 

Comply with international legal regulations thanks to email disclaimers

Comply with international legal regulations thanks to email disclaimers

Meet legal requirements, protect the confidentiality of correspondence and communicate/broadcast important information to recipients. Find out more...

Marketing banners and images immediately visible to recipients

Marketing banners and images immediately visible to recipients

No need to hit “download graphics”. Owing to novel technology, graphics are inserted inline without being displayed as attachments. Find out more...

Seamless positioning of email disclaimers and signatures

Seamless positioning of email disclaimers and signatures

A user-friendly message composer lets you easily move signatures, disclaimers and banners around the email body and decide where in a conversation they should be placed: top, side, beneath latest reply/forward or very bottom of the email chain, only once in the first message or also under every subsequent one.

Email attachment control

Email attachment control

Zip, archive or dump attachments from incoming emails to save space. Help out your Sales team by automatically adding product offers in PDF to selected outgoing messages. Find out more...

Modifying email properties

Modifying email properties

Tag subjects with dynamic or custom text strings to categorize emails, rewrite senders’ addresses, force email formats, remove Outlook themes and stationery, and more. 

Remove or mask sensitive content

Remove or mask sensitive content

Whenever the program detects a sensitive phrase in a message (e.g. a credit card string) it can automatically remove or mask it.

Customizable filtering and DLP policies

Customizable filtering and DLP policies

Protect your company data from leakage. Apply DLP policies, block, reroute or modify incoming and outgoing email based on customizable regular expressions and content dictionaries. 

Content control and autoreporting for managers

Content control and autoreporting for managers

Set automatic email rules blocking and forwarding sensitive content to any email address, even outside your Active Directory contact list. Find out more...

Forward or reroute emails to internal or external users

Forward or reroute emails to internal or external users

Forward internal and external mail to any address. Automatically add recipients in CC and BCC fields to let managers or security officers know about important emails. Find out more...

Smart and highly customizable auto replies with loop protection

Smart and highly customizable auto replies with loop protection

Centrally managed, fully editable autoreplies for single users or entire groups. With original message included in the message body, customizable CC and BCC fields and even attached files. 

Remote access to rules for Marketing

Remote access to rules for Marketing

The program’s Administration Panel module can be deployed on any machine (even outside of your domain) with a dedicated set of access rights. This way the administrator can save time by delegating e.g. email signature and banner management to the Marketing team, without worrying about security breaches. 

API

API

Enables developers to integrate CodeTwo Exchange Rules PRO with standalone or web applications. Now you can manage the program even via an internet browser running on a mobile device. 

Scalability, multi-tenant and multi-server environment support

Scalability, multi-tenant and multi-server environment support

Automatic replication of settings between multiple servers. Support for environments with multiple tenants (e.g. Exchange hosts). Guaranteed stability in high network traffic.

Loved by MVPs and Clients

Loved by MVPs and Clients

You can read what Microsoft Exchange MVPs and our clients said about CodeTwo Exchange Rules PRO on this page. Still not convinced? Take a look at these case studies where our customers share real-life CodeTwo Exchange Rules PRO deployment stories.

Trusted by thousands of companies worldwide

Trusted by thousands of companies worldwide

Over 4 000 companies in 90+ countries around the world, SMBs and international corporations alike, use CodeTwo Exchange Rules PRO in their organizations. Several of them shared their experience using the program.

For a detailed list of all features go to this page

Download free trial
no credit card required; free tech support while you test

How it works

CodeTwo Exchange Rules PRO lets you manage the email flow on Exchange Server according to rules. It covers a wide range of aspects, including: email content control, attachment filtering, message rerouting, email signatures and disclaimers and a whole lot more. The number of combinations of conditions and actions is almost countless.

The main window

Owing to the graphical user’s interface creating email rules in CodeTwo Exchange Rules PRO is a breeze. You don’t have to write any scripts in PowerShell while setting up the application. Thanks to the logical structure of the rules creation wizard, the admin can create advanced email rules with minimum effort and just with a few clicks.

Rules properties

After saving the rule, it will be triggered automatically anytime the specified conditions are fulfilled, e.g. when the sender matches a defined condition, the email contains a certain phrase or attachment, etc. The possibilities are endless!

Logical operators - diagram

What’s more, all changes applied in the program’s Administration panel will automatically propagate to all CodeTwo Exchange Rule PRO instances installed in your Exchange organization. There’s no need to manually import/export settings to all mail servers.

How it works - services placement

One of the most popular features used in CodeTwo Exchange Rules PRO is central management of users’ email signatures and disclaimers. The program contains a number of facilities that let you create full-blown signature templates containing users’ individual details, images and marketing content. A good example of such a feature is the graphical message composition editor.

The HTML editor

CodeTwo Exchange Rules PRO also comes with a bunch of additional useful administrative tools, e.g. the Rules Tester, Server Monitor and a rich library of signature templates. All these features are there to make your work as a server administrator easier and faster than ever before.

Rules tester

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Our Clients:

  • Unicef Shell Santander T-Systems UPS Israel
  • MAN Diesel Loreal Toshiba TEC UK Imaging Systems Ltd Casio Tottenham Hotspur
  • China Mobile GTECH Fujifilm Nordea
  • Skanska Hooters Cassino Hotel Illinois Institute of Technology  ING McDonalds India
  • Oriflame Romania Bank of Israel London Symphony Orchestra Aeropostale
  • Bank of Jordan SouthWire Inc. Taser
  • Rothschild Mitsubishi Motors DNA Films Samsung SDI

Product information

Product name: CodeTwo Exchange Rules Pro

Supported platforms

Administration Panel can be installed on
Windows Server 2012 / 2008 / 2003
SBS 2011 / 2008
Windows 8.1 / 8 / 7 / Vista / XP (SP3)

Exchange Rules Service can be installed on
Windows Server 2012 / 2008 / 2003
SBS 2011 / 2008
Requires
Exchange Server 2013 / 2010 / 2007
and
Exchange 2013 Hub Transport service or
Exchange 2010 / 2007 Hub Transport role

Support for 32 / 64 bit platforms.

* If you are running Exchange 2013 SP1, please consult this KB article before installing the program.

Product description

Easily create and manage advanced rules adding email disclaimers, signatures or controlling mail follow in Exchange 2013/2010/2007 organization.

Version details

  • Date Published:
  • Latest Version: 2.0.6
  • Size: 77 MB

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