CodeTwo Exchange Rules

Email signatures, branding & disclaimers
for Exchange Server 2016, 2013, 2010,
2007, Outlook & mobiles

Overview

CodeTwo Exchange Rules is an Exchange signature manager – a Microsoft Exchange Server add-on designed to help server administrators centralize the management of email signatures and disclaimers on MS Exchange. It will help you quickly set up professional signatures for all employees in your company, without configuring anything on their computers or mobile devices.

The program fills the gaps in Hub Transport letting you:

  • Unify and centrally manage email signatures and disclaimers Unify and centrally manage email signatures and disclaimers
  • Create personalized signatures using an HTML editor with Active Directory fields Create personalized signatures using an HTML editor with Active Directory fields
  • Add signatures directly under the latest reply in email correspondence Add signatures directly under the latest reply in email correspondence
  • Add company logo, photos & other graphics to Emails in-line (not as attachments) Add company logo, photos & other graphics to Emails in-line (not as attachments)
  • View signatures in the Sent Items folder in senders' email clients View signatures in the Sent Items folder in senders' email clients
  • Create different signature templates for various sender and recipient groups Create different signature templates for various sender and recipient groups
  • Add signatures in HTML, RTF and Plain Text formats Add signatures in HTML, RTF and Plain Text formats
  • Add promotional banners to all or selected emails Add promotional banners to all or selected emails
  • Support for all types of mobile devices used by senders (e.g. iPhone/iPad, Android, Blackberry, Outlook, Entourage, OWA etc.) Support for all types of mobile devices used by senders (e.g. iPhone/iPad, Android, Blackberry, Outlook, Entourage, OWA etc.)

Unify email signatures
in your company

 

Watch this video to see how our program can help you unify email signatures & disclaimers of all employees in your company.

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  • Automatic signatures

    Signatures are added based on rules you define. Simply set up rules for selected users or recipients and let the program automatically decide which signatures should be added and when. Forever remove the need to set up anything in users’ mail clients.

  • Create disclaimers centrally

    Automatically add legal disclaimers to Exchange mail that are placed correctly in emails, no matter which email client is used by users.

  • Active Directory attributes in signatures

    Not only are the signatures unified and global but they remain fully personalized. Add Active Directory placeholders while designing templates and each signature will be tailored for each and every user, keeping your corporate image unified at the same time. 

  • Company email signatures controlled by non-IT staff

    Let your company's visual identity experts manage email signatures across the whole Exchange organization without assistance from the server admin.

  • Logos, photographs and banners

    No matter what device you’re on, your email signatures will still look beautiful and professional. Add advanced graphics, company logotypes and more.

  • Support for Outlook, mobile devices and other mail clients

    CodeTwo Exchange Rules can stamp disclaimers to email sent from virtually any device and email client. Outlook, OWA, Outlook for Mac, Entourage, iDevices, Android and Windows mobile mail clients are fully supported.

  • WYSIWYG template editor

    Composing signature templates is just a breeze and requires no HTML experience. With just a few clicks you can create HTML, RTF and plain text signatures for your Exchange mail.

  • Group signatures

    Set up your rules to add different signatures for selected departments, groups or individual users. Create multiple templates and manage them centrally.

  • Sent Items Update

    Now users can see their signatures in Sent items folders in their email clients, even though the signatures are stamped on the server’s side. This cannot be done using Exchange Hub transport rules.

  • Signature positioning system

    On Exchange you cannot decide where email disclaimers should be inserted to messages. CodeTwo Exchange Rules lets you add auto-signatures as headers, footers or directly under your own response.

  • QR codes

    QR codes are so fancy now that we’ve added them to the editor. It’s not a simple QR code generator though – the codes are generated live with users’ up-to-date info pulled from Active Directory. 

  • Tools for email marketing

    Ever wanted to add a random marketing banner under everybody’s email? And maybe you want your marketing team to do it without touching Exchange settings? Oh yes – they can do it now with CodeTwo Exchange Rules.

  • Multi-server environment support

    The program is highly scalable and was optimized to work flawlessly even in multi-server environments. Whenever a change is made in the Administration panel, you can easily submit them to all machines that host your Exchange Server organization. No need to manually distribute the settings across many computers!

  • Support for hybrid environments

    All of the program's email signature control features can be used in Exchange on-premises - Office 365 hybrid environments with centralized mail transport.

  • Rules scheduler

    Fire-and-forget. Plan your email signature and banner campaigns in advance and let the program switch them on and off automatically when needed.

  • Quick installation, easy to use

    Just download the program and see how quickly you can have it up and running on your Exchange Server. And you don't have to go it alone - you can always ask us for help.

  • Full-featured 30 day trial with tech support for free

    Enjoy a trial version for a month and upgrade to a full version keeping your settings and signatures working. We’re also happy to help you deploy the product and answer your questions. 

  • 30-day money back guarantee

    After purchasing the product you have 30 days to return it without having to meet any requirements.


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