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CodeTwo Exchange Rules 2007
What's New in 2.2 | Version for Exchange 2003/2000 | Version for Exchange 2010
The chart below details the most desired features by administrators in terms of signatures and disclaimers support. Although Microsoft Exchange Server 2007 includes a feature to control company disclaimers, its functionality is very limited and of no use to most administrators. Look how this feature compares with the capabilities we have built into CodeTwo Exchange Rules 2007:
| Exchange Rules 2007 vs Exchange 2007 | ||
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| Exchange Rules 2007 | Exchange 2007 | |
| HTML Support |
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| Advanced HTML formatting |
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| Plain text |
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| Built-in signature editor |
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| Intuitive wizard for configuring rules |
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| Active Directory fields support |
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| Quick insertion of Active Directory fields |
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| Easy selection of users, groups and OU from Active Directory |
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| Insertion of footers into selected places in messages |
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| Insert disclaimer once during multiple replies |
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| Easy insertion of static images |
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| Use of dynamic images |
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| Auto-removal of redundant lines in signatures |
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| Footers visible in Sent Items folders of users |
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| Multiple rules per message |
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HTML Support / Signature editor
In Exchange Server 2007, administrators cannot use HTML tags at all. They can choose between three basic font types, several sizes, and colors. This leaves much to be desired by most administrators in terms of formatting.
Our CodeTwo Exchange Rules 2007, however, includes an advanced editor that simplifies the creation of your signatures and disclaimers. The editor contains a lot of options to easily change font type, size, color, add web links, graphics, etc. What is more, you can use the editor’s ribbon to conveniently add Active Directory fields without looking them up in the system, plus spelling mistakes are eliminated.
Rule wizard / AD integration
Using the built-in rule wizard of Exchange Server 2007, you will need to wade through the options that seem to mushroom uncontrollably with every step you take. Actually, most of them will never be used, but still they add to the confusion.
On the other hand, the rule wizard in our CodeTwo Exchange Rules 2007 is very clear, intuitive and user-friendly. It guides you through the configuration of each rule and is integrated with the Active Directory in order to easily pick up user mailboxes, groups and whole organizational units that will make use of the rule. It will let you preview your signature/disclaimer in order to run checks without sending mail. Finally, it asks you if you need to use advanced options such as: the insertion of footers right under the last response or at the very bottom of the message; allowing multiple rule processing and offering suppressing phrases for users who do not want to use disclaimers in their mail.
- Quick Guide to Creating Rules and Footers
- Picking users for the scope of senders and recipients
Images
The vast majority of companies want to use graphics in their footers, from company logos to ad banners, to dynamically added employee photos and handwritten signatures. Exchange Server 2007 unfortunately does not leave the administrator any option to add graphics to their mail. With CodeTwo Exchange Rules 2007 the addition of images is just plain sailing. This is true both for static images that will be the same for the whole department or company, and for dynamic photos that are selected based on the email address and are different for each user.
- Quick Guide to Using Graphics in Footers
- Advanced Use of Images, Company Logos, Employee Photos in Your Email Signatures
Auto-removal of redundant lines in signatures
The moment you compose your signature template doesn't mean the end of trouble. You need to make sure the signatures look neat and tidy for the recipient. You might wonder what happens if you use the AD fields in the template that happen to contain no data in some users' entries. Typically, this would mean you have an empty line that sticks out.
You can tackle this problem if you are using CodeTwo Exchange Rules 2007 as this will have you covered in this respect. The program includes a feature that is responsible for removing such empty lines on the fly, which make signatures look like gapped text.
Footers visible in Sent Items folders of users
Once you have configured your Exchange Server 2007 rules to add disclaimers or signatures you will encounter another issue. The end users do not know their mail is stamped on the server - they cannot see any change in the way the message looks while they are composing it or when it is moved to the Sent Items folder upon sending.
CodeTwo Exchange Rules 2007 provides a helpful solution - all mail that is processed by the program and that receives a signature or disclaimer will appear with this footer in the Sent Items folder. Now users can browse the sent mail to see what the end result is, when they send an email.
Multiple rules per message
CodeTwo Exchange Rules 2007 can use several rules when processing a single message. This means you can have a separate rule that will add a disclaimer and another one that inserts a signature. If you want both to add to the message you will need two rules per message. Our program does the trick.
