Autoresponder is a new major feature available in our world-leading email signature service. It allows you to create fully branded and personalized automatic replies & out of office messages and manage them centrally for all users in your Microsoft 365 organization. It’s available to all our customers at no extra charge. CodeTwo Email Signatures 365 is the world’s only cloud signature service to offer this!

As all marketers know, eye-catching images are sometimes more than compelling words. Keeping this in mind, our Marketing team prepared something special for CodeTwo Exchange Rules Pro users. Once you are in the Template Editor in HTML preview, click on the Picture icon on the ribbon, select From Image Library ... and enjoy a brand new collection of various icons and labels that are designed to help you attract attention of your email recipients. Below I present how to open the Image Library: The program's library offers images that can be used for many purposes: - as auto-replies, when, e.g., a staff member is away or to confirm that you have received a client's message; - to stress an important information enclosed to your e-mail, such as a legal disclaimer. - to promote products and spread the word of the hot seasonal offers. And the last point probably draws your attention the most, since such a simple image added to your email may visibly increase your sales or website traffic. People get hundreds of emails every day. If they open them, it is a half of success, but then they just quickly scan its content. A vibrant image can be most likely to attract their attention rather than just a plain text or big aggressive font, usually associated with a typical spam. Besides, a stylish graphic added to you e-mail looks more neat and professionally. To illustrate this theory, look below to compare a standard advertising e-mail with the one prepared in CodeTwo Exchange Rules Pro HTML editor, with a use of its reach library of images. A plain commercial e-mail with text links: An e-mail prepared in CodeTwo Exchange Rules Pro with a clickable graphic: Using the image library provided with CodeTwo Exchange Rules Pro you can freely create beautiful email signatures with your contact details, logos and photos, as well as promotional banners, visual hyperlinks, greeting e-cards, random citations and professional autoresponders. See the new Image Library Manager below: To make CodeTwo Exchange Rules Pro even a more useful marketing tool, the program enables you to set time frames for each individual campaign. The function can be found in the Options Tab and it is called Rule Date Range. As you can see below, there are a few fields that you can complete according to your plan and then be sure that all promotional banners are sent in a right time Since an e-mail is now one of the most popular means of business communication, the way you manage your correspondence gives a picture of your service quality. Do not let your company stay behind the technology wave. Equip yourself with a multi-functional program that has been created to let you administrate your e-mail in a professional way.

UPDATE: We are sorry, but CodeTwo Out of Office Manager mentioned in this article has been discontinued. If you are looking for an alternative for Exchange Server, take a look at the auto respond feature in CodeTwo Exchange Rules Pro. As the speed of life and the number of our daily tasks increases, we search for ways to organize the chaos of our everyday duties. We try to automate as many things as possible to save up some time, or we delegate tasks to others in order to be able to take care of other important things. Microsoft Outlook, OWA and Office 365 have some useful options that help us manage our timetable in a more efficient way. The calendar, reminders and recurrence editor are certainly among them. But what about Out of Office messages? Is there a way to manage these items centrally so that users don't have to think about setting auto replies every time they leave the office? Can we set recurring Out of Office messages centrally on Exchange or Office 365, without doing anything on the client machines and bothering our busy employees? The answer is yes, as long as we have CodeTwo Out of Office manager onboard.

CodeTwo Exchange Rules Pro is a powerful and user-friendly tool for Exchange organizations. It was designed to help admins with their everyday tasks related to email flow control and signature management. The role-based access to certain rules and features of the program makes it also possible to delegate specific tasks to different departments or employees, such as marketing, information security officer, data protection officer, etc. That way, the program can also be used to run marketing campaigns or ensure compliance with the company’s procedures and legal regulations. Let’s have a look at how a typical day might look like at a company where CodeTwo Exchange Rules Pro is deployed.