Author Archive for Liwia Klich

CodeTwo Outlook Reply All Reminder – always remembers about others

Published by Liwia Klich on September 30, 2011 in Freeware. 0 Comments Tags: business correspondence, group message, many recipients, new freeware, outlook plugin, outlook reminder, reply all.

It is time for new Outlook freeware from CodeTwo! We have already been giving away smart apps that remind about missing attachments, export PST files to Excel, unblock files such as .exe or .reg, sync Outlook mails, tasks, calendars or categories between computers or even automatically configure your e-mail account in Outlook, and many more… Now we are pleased to announce that yet another totally new, practical Outlook add-on has been released and offered to all of you for free. Its concept has appeared in our office based on our own every-day experience when sending bunch of e-mails to other staff members, supervisors or clients. This time the idea concerns group messages, when we have many recipients specified in the To: or Cc: field. It was happening to many of us to hastily press the Reply instead of the Reply to All button while responding to such e-mails. It is sometimes very troublesome and embarrassing and we definitely do not want this to happen when exchanging a business group correspondence.

Fortunately, the new tool called CodeTwo Outlook Reply All Reminder helps Outlook users to prevent such situations. It is a user-friendly application which does not require any configuration. After you install it, you can be sure that next time you click Reply, when replying to a group correspondence, the plugin will trigger a notification window informing that your message will be received by one person only (the original sender of the e-mail that you are replying to). The program will ask you if you want to send the Reply to All instead, what you can confirm by clicking an appropriate button, as shown below:

Click the Reply to All button to send the message to all recipients
Want it already? Nothing easier, just go to CodeTwo Outlook Reply All Reminder’s website and download it for free. :)

CodeTwo Outlook Reply All Reminder – download page
All Outlook add-ons from CodeTwo

What CodeTwo has in common with Bournville College?

Published by Liwia Klich on September 23, 2011 in CodeTwo Exchange Rules 2010, CodeTwo Exchange Rules Pro, CodeTwo Public Folders and Software. 0 Comments Tags: case studies, case study, codetwo clients, exchange alternative, professional signatures, sharing outlook, software for exchange, testimonial.

CodeTwo Case Studies CodeTwo develops highly-specialized software for Microsoft Exchange Server and Microsoft Outlook environments. Bournville College, as well as Kingston College are British schools of further education, offering a number of courses for youth and adults. Silgan Containers Corporation, in turn, is a main provider of metal food packaging in the USA, while PKP Energetyka is a leading seller of electricity in Poland. What do these companies have in common with CodeTwo?

Continue reading ‘What CodeTwo has in common with Bournville College?’

5 Top Most popular free Outlook Add-ons

Published by Liwia Klich on August 31, 2011 in Freeware and Tips. 0 Comments Tags: best add-ons, configure outlook, export outlook, free tool, Freeware, most downloaded, most popular, outlook add-ins, outlook add-ons, outlook supply, plugins, sync outlook, top, unblock attachment.

We are presenting 5 top wanted freewares from CodeTwo, designed for Microsoft Outlook users*. The list below depicts the most frequently downloaded Outlook boosters that you can find on CodeTwo’s website and many popular on-line software services, such as Cnet, PC World, Brothersoft or Tucows.

Check out the ranking below and find out why people esteem these apps!

Continue reading ‘5 Top Most popular free Outlook Add-ons’

CodeTwo Exchange Sync – don’t miss the update

Published by Liwia Klich on July 20, 2011 in CodeTwo Exchange Sync. 0 Comments Tags: access on mobile, Android, compability, fix, improvement, iphone, new version, Outlook profile, sync Exchange, sync with mobile, synchronization, upgrade, version 2.2.0.

CodeTwo Exchange Sync has been updated to version 2.2.0. The program enables an automatic, real-time synchronization of selected Exchange folders and allows users to access this data on their mobile devices, such as Blackberry, Android, iPhone, etc.

The new version includes a number of important fixes and improvements, such as:

Enhanced compatibility with Windows 7;
Better support for MAPI libraries in Outlook;
More convenient save folder location for log files – they are now saved in /ProgramData/ instead of the installation folder of CodeTwo Exchange Sync;
Synchronization process has been enabled or improved for:

- recurring files;
- items containing attachments, categories or “Subject” modifier;

Recipients do not duplicate anymore;
Problem of Outlook profile changing automatically to C2ExchangeSyncAdmin profile after the installation of CodeTwo Exchange Sync has been eliminated;
An issue with opening message store has been fixed;
The mechanism of meeting requests’ synchronization has been rebuilt to eliminate possible errors caused by this action.

We advise all users of CodeTwo Exchange Sync to download and install the new version. This update is free of charge and can significantly enhance the program’s efficiency, making your work with this application much more convenient.

See how to use CodeTwo Exchange Sync in order to get a constant access from your mobile to Public Folders of Exchange Server.

See a complete version history list for CodeTwo Exchange Sync.
Lear more about syncing your mobile with Public Folders of Exchange Server.

How to boost your marketing campaigns using fancy CodeTwo’s e-mail labels collection

Published by Liwia Klich on June 29, 2011 in CodeTwo Exchange Rules Pro. 0 Comments Tags: auto-reply, autorespond, boost marketing, brand creation, disclaimer label, email marketing, free email signatures, image library, marketing campaign, marketing tool, out of office.

As all marketers know, eye-catching images are sometimes more than compelling words. Keeping this in mind, our Marketing team prepared something special for CodeTwo Exchange Rules Pro users. Once you are in the Template Editor in HTML preview, click on the Picture icon on the ribbon, select From Image Library … and enjoy a brand new collection of various icons and labels that are designed to help you attract attention of your email recipients. Below I present how to open the Image Library:

The program’s library offers images that can be used for many purposes:
- as auto-replies, when, e.g., a staff member is away or to confirm that you have received a client’s message;

- to stress an important information enclosed to your e-mail, such as a legal disclaimer;

- to promote products and spread the word of the hot seasonal offers.

And the last point probably draws your attention the most, since such a simple image added to your email may visibly increase your sales or website traffic. People get hundreds of emails every day. If they open them, it is a half of success, but then they just quickly scan its content. A vibrant image can be most likely to attract their attention rather than just a plain text or big aggressive font, usually associated with a typical spam. Besides, a stylish graphic added to you e-mail looks more neat and professionally.

To illustrate this theory, look below to compare a standard advertising e-mail with the one prepared in CodeTwo Exchange Rules Pro HTML editor, with a use of its reach library of images.
A plain commercial e-mail with text links:

An e-mail prepared in CodeTwo Exchange Rules Pro with a clickable graphic:

Using the image library provided with CodeTwo Exchange Rules Pro you can freely create beautiful email signatures with your contact details, logos and photos, as well as promotional banners, visual hyperlinks, greeting e-cards, random citations and professional autoresponders. See the new Image Library Manager below:

To make CodeTwo Exchange Rules Pro even a more useful marketing tool, the program enables you to set time frames for each individual campaign. The function can be found in the Options Tab and it is called Rule Date Range. As you can see below, there are a few fields that you can complete according to your plan and then be sure that all promotional banners are sent in a right time

Since an e-mail is now one of the most popular means of business communication, the way you manage your correspondence gives a picture of your service quality. Do not let your company stay behind the technology wave. Equip yourself with a multi-functional program that has been created to let you administrate your e-mail in a professional way.

CodeTwo Exchange Rules Pro – take a tour
Email branding – learn about adding signatures and disclaimers to your email
See how the program works in your company – get a free version

CodeTwo Outlook Attachment Reminder – new summer gift from CodeTwo

Published by Liwia Klich on June 21, 2011 in Freeware and Videos. 0 Comments Tags: add document, attachment reminder, email with attachment, enclose file, forget about attachment, Freeware, outlook plugin.

This time the news is especially good for all forgetful Outlook users. CodeTwo’s collection of free tools has just been expanded with another useful add-in – CodeTwo Outlook Attachment Reminder. As the name suggests, the program reminds you about adding attachments to your emails every time you seem to forget about them and click the Send button. It is the First Day of Summer and for this occasion we hope this new freeware will be a nice, practical surprise for all Outlook’s daily users. With this plugin installed, it will be hard to forget about attaching your holiday photos to emails.

How come Outlook ‘knows’ when I have forgotten to add attachment to my e-mail?

CodeTwo Outlook Attachment Reminder is a cutting-edge solution that receives signals transmitted by your subconsciousness and transforms them into binary language… No, no, nothing like that. :) Fortunately the application’s method is not that complex and can be fully controlled by you. The program scans your emails content and for certain phrases, e.g. ’see documents’, ’see enclosed’ recognizes the message as the one that should include an attachment. You can easily modify a list of keywords to suit your needs. Look, it is all nicely explained in this video:

Save your time and embarrassment

Forgetting about adding attachments is a common accident, yet not something to ignore, as it can get troublesome. Sometimes we have to send an important report to our boss, products’ offer to our clients, CV to a dream job’s offer, an essay to our teacher, or other important documents. Once we discover that the message we have sent is actually empty, we look unprofessionally or miss the deadline. It is worth being proactive and equip Outlook with a user-friendly attachment reminder that is totally free and can be downloaded from our website any time. Enjoy!

CodeTwo Attachment Reminder – download’s and overview’s page
All free Outlook Add-ons from CodeTwo
Learn more about CodeTwo’s mission

The quickest way to make professional email signatures for all employees

Published by Liwia Klich on June 14, 2011 in CodeTwo Exchange Rules Pro. 1 Comment Tags: active directory, automatic signature, disclaimer, email administration, email branding, email signature, exchange server, signature for employees.

Over 100 professional email signatures, banners, labels and disclaimer images have been made accessible for free in a built-in library of CodeTwo Exchange Rules Pro. What does it mean? It means simply that making beautiful and modern branding of your corporate electronic correspondence is now a matter of a few clicks and can be real fun!

Once you have created your rule in the administration panel of CodeTwo’s program, there are only 3 steps to make a professional email signature that can be automatically attached to all messages sent from your company’s mailboxes. In addition, it can contain names, contact details and even individual photos of each employee pulled from Active Directory.

Step 1: Find a proper action

Go to the Actions tab, click Add in the List of Actions and choose Insert disclaimer/signature. On the right hand side you can see two buttons: Options (a quick, handy function to define a position of your disclaimer – top, bottom, left or right) and the Edit template… . Click on the Edit template… button to open the Template Editor.

Step 2: Check-out the new library full of ideas

The Template Editor that facilitates CodeTwo Exchange Rules Pro has everything you need: it simple to use, rich in functions and contains an impressive library of fancy visual propositions prepared for your own use to help you establish your new, stylish e-mail branding. So even if you have to make everything from scratch and your mind goes blank as you do not know what to start with, a whole palette of lovely inspirations is already there. Simply click on the Library tab and go quickly through the list of various designs to select the one that best suits your needs (see some of the examples below).

Step 3: Use Template Editor to make your magic!

Ok, you have chosen something that looks pretty cool, but there are still no names of your company, employees’ phone numbers, e-mail addresses etc. Do not worry. Each of signatures contains Dynamic Fields that pull data, such as names, contact details and even photos from your Active Directory. They are marked with brackets: { } and can be easily edited in HTML, RTF or Plain Text preview. See below:

And that is it! The program will automatically add a customized signature to all e-mails sent by your company members specified in the Conditions tab. In the latest 1.2. version, you can not only pull contact details kept in Active Directory to your signatures, but even add senders’ photographs.

If want to know more about creating and modifying your email signatures, there is an extensive knowledge base available on CodeTwo’s website, in user’s manual and other blog posts.

Learn more about making e-mail signatures and disclaimers in CodeTwo Exchange Rules Pro
See other features of CodeTwo Exchange Rules Pro
See video tutorials about CodeTwo Exchange Rules Pro
Download a trial version and test it in your environment

New version of CodeTwo Attach Unblocker released!

Published by Liwia Klich on June 9, 2011 in Freeware. 0 Comments Tags: .exe, blocked by default, control attachments, Outlook, unblock attachments, virus.

If you are a Microsoft Outlook user you probably know a common problem with blocked attachments that you can neither open, nor save to your hdd.. The most common files of this type are: .exe, .bat, .asp, .url, gadget., .js, .reg etc. Outlook blocks these files automatically due to the security reasons and Microsoft’s strategy aiming to protect Outlook users from virus attacks. Nevertheless, this method is not always convenient and pretty often becomes unacceptable for some people. Unblocking disabled attachments is not an easy thing to do. There are numerous questions in this matter regularly posted by irritated users on social forums and IT blogs. So to save your time spent on digging in manuals and in advanced settings of the program, CodeTwo has created a quick and friendly application that immediately brings you back a control of all attachments coming to your inbox. The tool is called CodeTwo Attach Unblocker and is totally free of charge. The program has been successfully serving Outlook users for the last four years. Now we are happy to show you this handy add-on once again, as it has been improved.

What is new in CodeTwo Attach Unblocker 1.2.4?

Apart from a completely new, ‘refreshed’ user interface, the program is now independent from Outlook and can be launched and running even when Outlook is offline. The installation file automatically checks bit version of your Microsoft Outlook and installs a proper version. We have also eliminated a problem with Windows 2000 installation error.

To define the attachments types that you wish not to be blocked by Outlook anymore, you just need to create your own list by entering file extensions in a proper field (see a picture below). After restarting Outlook all attachments from your list will no longer be blocked and you will be able to open, save or forward them.

Learn more about CodeTwo Attach Unblocker
Download CodeTwo Attach Unblocker

New premises for CodeTwo Marketing and Web Development

Published by Liwia Klich on May 20, 2011 in CodeTwo and Off-Soft. 2 Comments Tags: beautiful landscape, codetwo office, Giant mountains, marketing, web development.

Our Marketing and Web Development Departments have expanded so much that we had to get a bigger office. And so did happen. :) This week we moved to our new premises that is located just across the road from our headquarters. Sadly we are now slightly separated from the rest of the team, but the good thing is that we can enjoy a beautiful view of the Giants Mountains and have a large space for making new ideas. After a few hours of re-locating and a hard physical work…

… we could finally arrange furniture and computers and find our feet in the new specious office. And even though the rest of our work-mates may get a little bit jealous, we just have to show you the view from our windows…

We want to stress however that we are not sitting with our heads in the clouds! ;)

CodeTwo Home Page
CodeTwo on Google Maps

UsingTemplate Editor’s status bar to work easily with complex and fancy e-mail signatures

Published by Liwia Klich on April 27, 2011 in CodeTwo Exchange Rules Pro and Tips. 2 Comments Tags: complex signature, email footer, email library, email signature, exchange administrator, modify style, professional signature, status bar, template editor.

Hi Exchange admins! Let’s focus today on the next feature of CodeTwo Exchange Rules Pro which definitely deserves your attention – the status bar in your Template Editor. As you already know, CodeTwo Exchange Rules Pro is an e-mail management software, providing a sophisticated Template Editor that allows you to create beautiful and stylish e-mail signatures, banners and footers. Bearing in mind how important it is to maintain a professional look of your brand identity, the application has been equipped with highly advanced edit features that let you efficiently and pleasantly work even with the very complex signature layouts.

See below an exemplary e-mail signature, imported from the built-in signatures library of CodeTwo Exchange Rules Pro.

As you can see, all the top elements of the signature are placed in the table. It is obviously a preview table that will not be visible in a message (unless you set a border size above 0). You can identify at the first sight, some of the most popular edit functions displayed in the Template Editor’s ribbon. So if you want to modify your signature details, such as a phone number, e-mail address or web page name, you might highlight them like in the image below:

The next thing you are most likely to do, is to go to the top ribbon’s section called Font and select a proper font type, size, colors etc. Will it work this way? Yes, it certainly will work in this case, but how about modifying the table’s cell or row? You will not do it analogically, because the visible ribbon’s settings do not apply to the HTML elements, such as row, cell or a whole table. If, for example, you want to change a background color of the chosen single cell, you should now look at the bottom bar of the editor. It is more functional that you may expect as it displays the selected HTML elements of the table, e.g. <BODY>, <TABLE>, <TR> or <TD>. See in the picture below, the whole cell is being selected, so the <TD> element is being highlighted in the bottom status bar.

Now you can access a full palette of options and modify the selected element according to your needs. You just need to use the Properties section that appears on the right hand side. Notice that the Properties table also informs you what HTML element has been tagged (see the name next to the Tag cell in the second column of the table). Using the Properties options, you can easily change a background color of the selected cell (let’s select a blue color for the presented cell) or go to the Style window to work with more advanced settings of the cell’s fonts, background and border. For the exemplary e-mail signature, the cell’s border-style is being now selected as grooved, thick and green. See below:

This is what it looks like after the settings have been applied:

As you can see, each HTML element of your signature or footer can be modified within a few clicks. This is all you need to know about the status bar. Just remember that this feature is always at your fingertips to streamline your design work when making complex e-mail signatures.

If you want to find out more about Template Editor’s functions, see our user’s manual. If you do not have a program yet and wonder if it suits your company’s needs, go to the program’s information page and see all its main features.

CodeTwo Exchange Rules Pro overview
CodeTwo Exchange Rules Pro – download
CodeTwo Exchange Rules Pro – take a tour
Compare the program with MS Exchange

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CodeTwo Squad Blog

Author Archive for Liwia Klich

5 Top Most popular free Outlook Add-ons

CodeTwo Exchange Sync – don’t miss the update

How to boost your marketing campaigns using fancy CodeTwo’s e-mail labels collection

CodeTwo Outlook Attachment Reminder – new summer gift from CodeTwo

The quickest way to make professional email signatures for all employees

New version of CodeTwo Attach Unblocker released!

New premises for CodeTwo Marketing and Web Development

UsingTemplate Editor’s status bar to work easily with complex and fancy e-mail signatures

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