Have you ever considered creating a backup copy of all your important Office 365 emails and storing them locally? Perhaps you have already thought of a native backup solution that would help you to keep your emails somewhere safe and, if necessary, to restore them at any time. Everyone who is concerned about fulfilling legal requirements related to electronic record retention, keeping important data in multiple backup copies, or simply not being interested in paying for inactive Office 365 accounts knows the challenges here.
If you are a Microsoft Exchange administrator, there’s a 99% chance you’ve at least once already asked yourself the eternal question: should I move to Office 365 or stay with Exchange on-premises?
Because Office 365 is all the rage lately, looking for the answer on IT forums and expert blogs has probably turned up a lot of opinions in favor of The Cloud. This, of course, is to be expected, given that Microsoft has been putting an enormous effort into promoting their online mail platform. But there is a downside to Redmond’s publicity push. Namely, it’s becoming increasingly difficult for users to tell the facts from the marketing jargon.
Our email signature management tools for Microsoft Exchange, the family of CodeTwo Exchange Rules and CodeTwo Exchange Rules Pro products, have just been equipped with a feature that admins of hybrid environments (Office 365 with Exchange on-premises) will find very helpful.
Starting with the latest release, CodeTwo Exchange Rules programs can be easily deployed in hybrids environments with the centralized mail transport option enabled. In this configuration, CodeTwo Exchange Rules can automatically process any mail traveling through your on-premises Exchange. Thanks to a new setting in the CodeTwo Exchange Rules’ Sent Items Update service, all of those emails can also be updated in users’ Sent Items folders to feature the added email signatures.
To update your deployment of CodeTwo Exchange Rules to the latest version, download the installer for you program using one of the below links, and run it on top of all CodeTwo Exchange Rules installations in your organization.
You are eligible for a free update to this version of CodeTwo Exchange Rules, if the first digit of the version you are licensed for matches the first digit of the respective version linked below.
In case of any questions, contact us. We are open 24h, Monday through Friday!
Up until now Office 365 admins who wanted to centrally manage email signatures in their organization had 2 choices: use Exchange Online mail flow rules, or spring for a 3rd party application.
However, while both solutions had their advantages, they also had major flaws – no 3rd party application fully supported mobile phones and non-Outlook/OWA clients, or could process emails based on multi-level conditions; Exchange mail flow rules, on the other hand, couldn’t insert signatures directly under the latest reply/forward and didn’t allow for using embedded images.
We thought that Office 365 admins deserved a way out of this conundrum. That’s why we’ve developed CodeTwo Email Signatures for Office 365 – a Cloud-based Office 365 email signature management service which:
- is centrally managed;
- supports all types of standalone, web or mobile email clients;
- can insert signatures directly under the latest email in a thread;
- can embed images in email signatures;
- allows for configuring detailed email processing scenarios;
- sports a WYSIWYG HTML editor;
- automatically integrates with your Office 365 organization (no manual send connector setup!)
How it works?
CodeTwo Email Signatures for Office 365 uses the Office 365 email relaying mechanism to route emails outside of your organization, then it processes them and returns them to your Office 365 tenant. Keep in mind that, because our software uses Microsoft Azure infrastructure, your mail does not leave Microsoft servers when it is being stamped with signatures. After an email is returned to your tenant, Office 365 picks up where it left off and sends it to its intended destination.
The below diagram illustrates the whole process:
Before we release CodeTwo Email Signatures for Office 365, we want to put our new product to the ultimate test – the user.
To become a CodeTwo Email Signatures for Office 365 beta tester, sign up via this site. We will soon send you an email with instructions on how to start your trial and report your findings.
By taking part in the CodeTwo Email Signatures for Office 365 beta program you not only get the chance to shape the software, but you can also earn significant discounts or even land a free subscription!
By the end of 2016, a majority of enterprise mailboxes will be Cloud-based. However, organizations are still hesitant to go all-in the Cloud and many will opt for the hybrid solution, which entails keeping part of the services and mailboxes on-premises. While this already poses a number of challenges for IT administrators, they now also have to accommodate the modern user, who is working from a larger number of different locations and on more platforms than ever before.
We have just released updates to 3 applications from our CodeTwo Exchange Rules product family and CodeTwo Exchange Rules Pro. The current release brings a number of fixes and significant improvements to our email signatures and disclaimiers management software for Exchange Server. The most important changes include: the brand new HTML template editor engine and the new Social link functionality. Our developers also took care of some minor bugs users have reported recently.
It’s been exactly two years since the first release of CodeTwo Exchange Migration and CodeTwo Office 365 Migration, our twin solutions for Exchange-to-Exchange and Exchange-to-Office 365 migrations. Those two products have come a long way since they premiere, gaining: better performance, improved stability and new important features. Today marks the next milestone in the development process. With the release of version 1.10.0 we are introducing advanced email migration reports in both our migration tools.
We’ve just released an update to our Office 365, Google Apps and hosted email signature and disclaimer manager, CodeTwo Email Signatures.
The main change included in version 1.6 is the use of the OAuth2 protocol to connect with Google Apps. If you are using CodeTwo Email Signatures to manage your Google Apps signatures, we strongly advise you to update your installation to version 1.6 (instructions below). Failure to update will most likely result in the inability to introduce changes in your Google Apps signatures and disclaimers.
To update your installation of CodeTwo Email Signatures, simply download the new setup file, and install it on top of your current version.
NOTE: The update will detect existing Google Apps policies and prompt the user to set them up anew (instructions available within the application).
The update is free for all users.
Here at CodeTwo we love emails – email signatures, email migrations, email backups, email… You get the picture. But we also love meeting people face-to-face! Nothing beats a handshake and chat with a satisfied customer, or an IT pro who knows their stuff and who’s head is bursting with ideas.
That’s why this year we’re tripling down on our usual US conference appearance quota and visiting the below IT conferences in the States.
We have just released the first official update to our youngest product, CodeTwo Backup for Office 365. The program had its premiere just a few weeks ago. It is the first full-blown solution on the market allowing Office 365 administrators to create, keep and restore local backup copies of Exchange Online mailboxes.
The newest release introduces an important security feature enabling password-protection of local storages in which Exchange Online backups are kept. It is also now possible to set password authentication for server connections used by the application.