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Email unsubscribe mechanism and new DLP features – new version of CodeTwo Exchange Rules Pro

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Today marks the release of a new version of CodeTwo Exchange Rules Pro – our flagship email disclaimer and email flow manager. The new version (2.1) has a number of bug-fixes but it also sports two very important new features:

Adding unsubscribe link to Exchange email

A mechanism adding an “unsubscribe me” link to emails sent from Exchange, and letting admins manage blacklists of recipients, has been requested by a number of our Canadian clients due to Canada Anti Spam Law (CASL), which went into effect on July 1st 2014. The new law affects every commercial email sent to Canada and coerces the sender to include a disclaimer with an unsubscribe link, which let’s a recipient unsubscribe from any correspondence from this individual or company. Failing to comply with the regulation may result in the imposition of  fines up to 10 million dollars.

Learn more about this feature.

DLP content filtering for credit card numbers

We have improved the Remove Sensitive Content action to properly recognize credit card numbers. This option now utilizes the modulus 10 (aka Luhn) algorithm, which validates credit card numbers. As an Exchange administrator, you can set up the program to remove any credit card number from users’ correspondence to protect company data from leakage.

Learn more about this feature.

More about the program

Read more or download the program now. Existing users of version 2.0 of CodeTwo Exchange Rules Pro can install the update absolutely for free – just install the program on top of the existing installation. Your settings will not be lost.

 

Access Exchange Public folders from mobile devices to improve field-based team work

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Nowadays businesses often operate in a highly competitive environment. The market becomes more demanding and therefore many companies hire mobile sales teams or other field-based staff. The challenge here is to ensure that all team members, no matter where they are, have the same instant access to company’s core databases. Smartphones and tablets are gradually replacing laptops in field-based work, but is there a way to easily synchronize them with company resources?

How to sync mobile devices with public Exchange folders

Continue reading ‘Access Exchange Public folders from mobile devices to improve field-based team work’

CodeTwo Email Signatures 1.4.0 now available

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CodeTwo Email Signatures updateWe have just released an update to CodeTwo Email Signatures. In version 1.4 you can find a bunch of fixes for most common problems, such as:

  • Support for Exchange Attributes in Office 365
  • Improved mechanism of listing Google Apps users
  • Improved mechanism of setting the default signature in the Outlook policy type, and more…

For full list of changes, please go to the official release notes.

How to update?

To update the program simply download the latest version from CodeTwo website and install it on top of the existing installation. All your licensing data and program’s settings will remain unchanged.

Download CodeTwo Email Signatures 1.4

CodeTwo is Microsoft Gold Partner

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CodeTwo just renewed and continues to hold its Gold partnership with Microsoft for another year in the row – hooah!

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This means that our software is of the highest grade, and was thoroughly tested and reviewed by users.

Earlier this year we received the Cloud Accelerate badge! We earned it due to the growing base of our partners that we helped to migrate to the Office 365 cloud. With CodeTwo Office 365 Migration program and a help of our support team Exchange or Google migrations are a breeze.

You can become our partner and receive CodeTwo Office 365 Migration tool free of charge!

CodeTwo Out of Office Manager 1.3 released

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CodeTwo Out of Office ManagerWe have just released an update to CodeTwo Out of Office Manager. Version 1.3 includes two new features and several fixes of bugs users reported recently. If you already own a license for the program, get the latest version now! It’s free of charge for all licensed users.

What’s new?

Starting from this version, you can now preview the Out of Office message template together with the given user’s actual Active Directory data. If the auto-reply template contains dynamic fields, they will be now filled with the given user real AD attribute values in the preview window.

The second change is related to program’s recurrence editor. It is now possible to set the duration of recurring items in minutes, hours and days.

For full list of changes, please go to the official release notes.

How to update?

To update the program simply download the latest version from CodeTwo website and install it on top of the existing installation. All your licensing data and program’s settings will remain unchanged.

Download CodeTwo Out of Office Manager 1.3.0

About the program

CodeTwo Out of Office Manager is a handy Exchange Server and Office 365 extension letting system administrators, or any other designated persons to centrally manage users’ Out of Office replies. Thanks to this solution it is possible to set, edit and remove other users’ Out of Office messages without logging in to their accounts. The program can be installed on any machine that has a connection to the given Windows or Office 365 domain. It can be the administrator’s PC, but also any other computer, e.g. in backoffice or HR departments.

Learn more about CodeTwo Out of Office Manager

16 automatic email actions Exchange Server lacks (or that could work differently) – part 2

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In the first part of this post, you’ve become familiar with the first 8 email actions available in CodeTwo Exchange Rules Pro, which is an advanced Exchange Server extension for automatic mail flow management. We’ve covered several important aspects of email administration, such as: attachment control, advanced server-sided autoresponders, message forwarding and blocking options, as well as some DLP features.

This time we will focus on other electronic communication aspects that can be handled by means of email actions, that is: email branding (server-sided email signatures and disclaimers), message modification and further DLP options (dictionaries of phrases and removing sensitive keywords).

There’s one more thing that needs to be stressed though. Most of the below mentioned actions are also present in Exchange Server standard functionalities, but they lack some important options from the administrator’s point of view. We’ll try to point out the main differences between the native Exchange capabilities and CodeTwo Exchange Rules Pro features.

Let’s get down to business then!

Automatic email actions on Exchange Server

 

Continue reading ’16 automatic email actions Exchange Server lacks (or that could work differently) – part 2′

Managing email flow, content and signatures on Exchange via custom applications

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CodeTwo Exchange Rules Pro - APIUp until now CodeTwo Exchange Rules Pro allowed users, sitting at any machine connected to the Internet, to make authorized adjustments to the way emails are handled when they fly through their servers. That’s already more than what Exchange Server offers natively (full access to whole server necessary to modify any aspect of mail flow or Hub Transport rules), but we thought it could still use some more “oomph!”.

That’s how CodeTwo Exchange Rules Pro API came about.

Continue reading ‘Managing email flow, content and signatures on Exchange via custom applications’

16 automatic email actions Exchange Server lacks – part 1

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There are many great features Exchange Server comes with out of the box. Transport rules (mail flow rules in Exchange 2013) are a great example. They provide the administrators with a lot of useful options that they potentially may need during their work. They also help them keep the company mail in compliance with internal policies and general law regulations.

Over the past releases of new versions of Exchange Server automatic email rules evolved. A lot has changed and new options had been added constantly. While Exchange 2013 with its mail flow rules and compliance management options introduced a completely new approach, clearly some things are still missing or could work in a slightly different way. That’s where the idea of CodeTwo Exchange Rules Pro emerged from. The program was designed to fulfil admins’ wishes by filling some of the gaps in standard Exchange email rules and adding new possibilities as far as automatic mail flow management is concerned.

Let’s take a look at the first part of automatic email actions available in CodeTwo Exchange Rules Pro and find out how they can be used in real life scenarios.

CodeTwo Exchange Rules Pro

Continue reading ’16 automatic email actions Exchange Server lacks – part 1′

Law vs. email disclaimers: overview of existing international legislation

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Legislators all around the globe are gradually shifting their focus from analog to digital means of communication. One of the effects: a growing number of laws concerned with regulating the content of corporate emails. If you fail to comply with them, you run the risk of receiving a severe penalty. On the other hand, the requirements are often moderate and may be fulfilled by as little as including a short disclaimer in your messages.

But when exactly is this the case? Contrary to reports floating around on the web, email disclaimers are rarely specifically mentioned in legal acts, regardless if these acts focus on electronic correspondence exclusively, aim to regulate commercial messages in general, or put restrictions on communication in certain branches of the economy. Neither are disclaimers a surefire protection against security breaches and lawsuits.

Below I discuss to what extent legal systems in different regions of the world mandate the use of email disclaimers and determine their status.

Continue reading ‘Law vs. email disclaimers: overview of existing international legislation’

CodeTwo Exchange Sync 2.6.0 available

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CodeTwo Exchange Sync 2.6We have just released an update to CodeTwo Exchange Sync (v. 2.6.0), which introduces some new features in item filtering and modification functionalities. It also includes several bug fixes and application code improvements.

New key features:

  • New modifications: Convert meeting to regular appointment, Remove attachments, Clear body, Hide private content.
  • New: The option to determine a subdomain while choosing folders for synchronization.
  • New: The possibility to sort folders added to the list of folders scheduled for synchronization.
  • New: The option to filter items multiple times using the same property.
  • Changed: Filters were renamed to Conditions.
  • Changed: Mailboxes are displayed in the Last name + First name pattern while choosing folders for synchronization.
  • And more!

For the full list of changes, go to the version history page. The update is free of charge for all version 2.x license owners.

Continue reading ‘CodeTwo Exchange Sync 2.6.0 available’

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  • Bank of Jordan SouthWire Inc. Taser
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