How to copy Track Changes and Comments markup from MS Word to Outlook

Microsoft Word’s Track Changes and Comments options are the type of features you may not need on a daily basis (unless you’re a professional proofreader), but when you do, you thank God they’re there. Personally, I can’t imagine working on documents and discussing revisions without them. That’s why I used to find it a bit frustrating that you can’t just ctrl+c, ctrl+v the revision markup from Word to Outlook. Luckily, it turns out there is a simple way to copy text along with the markup.

Assuming your document already contains revisions, follow these steps:

1. Enable the Developer tab on your Word ribbon. To do this go to File, Options, Customize Ribbon, check the Developer box:

Enabling the Developer tab on Microsoft Word ribbon

…and OK your way back to the document.

2. In the Review tab Switch of the Track Changes option.

3. Highlight the segment of text you want to copy to Outlook.

4. In the Developer tab, click Group, Group:

The 'Group' tool available in the Office 'Developer' ribbon

5. Copy the highlighted text, e.g. by right-clicking it and selecting Copy.

6. Paste the copied text into an HTML Outlook message (if a notification window pops up, click OK). The result should include revisions like in the picture below:

Text including Track Changes markup and Comments, pasted into an Outlook message

To see the comments, the recipient will have to glide over the comment markup (red square) with the cursor:

Text including Track Changes markup and Comments, as viewed by the recipient

Easy, right?

Suggested reading

Message encryption in MS Outlook 2010 and 2013

How to convert MS Outlook into effective group work tool

CodeTwo Outlook Export: Export Outlook data to CSV files

How to copy Track Changes and Comments markup from MS Word to Outlook by

8 thoughts on “How to copy Track Changes and Comments markup from MS Word to Outlook


  1. ADAM AARDVARK 32-BITSTER—THANKEE, THANKEE, THANKEE!!! I TRIED EVERYTHING I COULD THINK OF TO BE ABLE TO INSERT TRACKED CHANGES INTO AN OUTLOOK E-MAIL. NOW WORKS THANKS TO YOU!!! (THE OUTLOOK TOOLS OPTIONS MAIL FORMAT EDITOR OPTIONS ADVANCED TAB DID NOT WORK FOR ME.

  2. This did not work for me. The text that gets copied from Word 2013 to Outlook 2013 still doesn’t include the comments or tracked changes. Are there any other settings that must be changed in order for this to work properly?

Leave a Reply

Your email address will not be published.

*

*

You may use these HTML tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <s> <strike> <strong>